Quarterly Inspection Tool for Non Family Based Care Services

• Document No.

• Internal Service Audit inspection Tool

• Service ID

  Yes

  No

  N/A

• Site

  Kowanyama

  Pormpuraaw

• Licence Number:

• Licence period

• Conducted on

  Date

• Prepared by

  Andrew Rushton

  Teagan Wilton

1. INSPECTION OF CHILDREN'S RECORDS

• A. Do the files for each child in the house for this month contain a current 'Authority to Care'.

  Yes

  No

  N/A

• B. Do the files for each child in the house for this month contain a current 'Placement Agreement'? (No more than 6 months old)?

  Yes

  No

  N/A

• C. Do the files for each child in the house for this month contain a current 'Departmental Case Plan'. (No more than 6 months old)?

  Yes

  No

  N/A

• D. If any of the above documents are not present on any of the children's files is there demonstrated evidence that effort has been made to obtain all relevant documents?

  Yes

  No

  N/A

• E. Do the files for each child in the house for this month contain a current 'Care Plan'?

  Yes

  No

  N/A

• F. Are the Care Plans individualised to match the children's individual needs and goals?

  Yes

  No

  N/A

• G. Do the files for each child in the house for this month contain information regarding how staff will provide positive guidance to children when necessary to help them to change inappropriate behaviour. (E.g.- a Behaviour Support Plan, information in Care Plan)?

  Yes

  No

  N/A

• F. Do the files for each child in the house for this month contain information regarding how staff will support the cultural needs of the child?

  Yes

  No

  N/A

• G. Do the files for each child in the house for this month contain a current information regarding how staff will support the child's transition from care (only applicable if children aged 15 or above are currently based)?

  Yes

  No

  N/A

2. INSPECTION OF PHYSICAL CARE ENVIRONMENT

• A. Is the building and physical care environment, including outdoor areas, safe and free from hazards?

  Yes

  No

  N/A

• B. Is the living environment appropriately secure, including windows, doors locks and other points of entry?

  Yes

  No

  N/A

• C. Is the living environment clean and hygienic?

  Yes

  No

  N/A

• D. Is the care environment appropriately stocked to cater for the physical needs of the children placed? (e.g. Healthy food present in fridge/cupboards, clothing provided.)?<br>

  Yes

  No

  N/A

• E. is the physical space arranged to provide adequate privacy for the children placed. (E.g. Sleeping, toilet, bathing facilities)

  Yes

  No

  N/A

• F. Are sleeping arrangements appropriate for the children placed?

  Yes

  No

  N/A

• G. Does the care environment reflect that appropriate recreational opportunities are provided for the children placed?

  Yes

  No

  N/A

• H. Are the utilities and general amenities within the premises working / available?

  Select Hot water Bath / shower / wash basin Toilet Kitchen facilities Fans / ahi conditioning / lights Television

  • Hot water
  • Bath / shower / wash basin
  • Toilet
  • Kitchen facilities
  • Fans / ahi conditioning / lights
  • Television

• I. Are appropriate fire Saftey provisions in place, including:

  Select Emergency evacuation instructions / diagrams posted in the building showing details of evacuation routes / fire extinguishers and fire exits Records of testing smoke alarms / maintenance of fire Saftey equipment

  • Emergency evacuation instructions / diagrams posted in the building showing details of evacuation routes / fire extinguishers and fire exits
  • Records of testing smoke alarms / maintenance of fire Saftey equipment

• J. Does the service have:

  Select A stocked first aid kit on site? Secure means of storage of poisons, cleaners, sharp objects,toxic substances, flammable items, and other hazardous items Secure means for storage of and access to medications?

  • A stocked first aid kit on site?
  • Secure means of storage of poisons, cleaners, sharp objects,toxic substances, flammable items, and other hazardous items
  • Secure means for storage of and access to medications?

3. STAFFING

• Do all current staff working at the safe house at the time of the inspection have a current Blue Card? (Paid staff work if they have an application submitted for a Blue Card)

  Yes

  No

  N/A

4. INSPECTION OF REGISTERS / RECORDS

• A. Are the records of staff suitability and Blue Cards up to date?

  Yes

  No

  N/A

• B. Are the details of all staff working at the service at the time of inspection present on the service's register of staff suitability and Blue Cards?

  Yes

  No

  N/A

• C. Do we have records of the following details for each child receiving care from the service.

  Select The Name Date of birth & gender of each child The first & last days of each period during which the child received services The name and address of the licenced care facility in which the child is residing? Details of any significant event relating to the child that happened during the placement

  • The Name Date of birth & gender of each child
  • The first & last days of each period during which the child received services
  • The name and address of the licenced care facility in which the child is residing?
  • Details of any significant event relating to the child that happened during the placement

• D. Do we have records that contain:

  Select Details of any written complaint received by the licensee in relation to the child's care by the care service Details of any action taken in relation to the complaint

  • Details of any written complaint received by the licensee in relation to the child's care by the care service
  • Details of any action taken in relation to the complaint

• F. Do the records of complaints reflect that complaints have been addressed appropriately in accordance with our policies, and that we have ensured that care is being provided in accordance with the Statement of Standards?

  Yes

  No

  N/A

• G. Are there current records demonstrating that staff have undertaken or are scheduled to undertake service induction?

  Yes

  No

  N/A

• H. Are there current records demonstrating that all relevant staff have undertaken or are scheduled to undertake cultural competence training?

  Yes

  No

  N/A

• I. Are there current records demonstrating that all relevant staff have undertaken or are scheduled to undertake training in positive behaviour support?

  Yes

  No

  N/A

• J. Are there current records demonstrating that all relevant staff have undertaken or are scheduled to undertake training in relation to reporting harm/ potential harm?

  Yes

  No

  N/A

• K. I. Are there current records demonstrating that all relevant staff have been provided with regular supervision in accordance with the service policies / procedures?

  Yes

  No

  N/A

5. INSPECTION OF RECORDS OF REPORTING HARM

• A. Do we have records of reported harm, potential harm, and or alleged breaches of the statement of standards to child safety? This refers to:

  Select harm that staff members has become aware of, or reasonably suspects has been caused to a child in our care; or A concern that a staff member has about the standards of the care services provided

  • harm that staff members has become aware of, or reasonably suspects has been caused to a child in our care; or
  • A concern that a staff member has about the standards of the care services provided

• B. Has the department been notified of all alleged harm and or alleged breaches of the statement of standards?

  Yes

  No

  N/A

• C. Do the records of reporting harm and or breaches of the statement of standards detail action taken in response to each matter?

  Yes

  No

  N/A

• D. Do the records reflect that any harm or suspected harm that occurred was reported immediately to Child Saftey?

  Yes

  No

  N/A

• E. Do records reporting harm to Child Saftey include the following:

  Select The child's name and gender The child's age Details of the basis for the responsible person becoming aware or suspecting that harm has been caused to the child Details of the harm or suspected harm Particulars of the identity of the person who caused the harm, if known Particulars of the identity of any other person who may be able to give information about the harm or suspected harm, if known

  • The child's name and gender
  • The child's age
  • Details of the basis for the responsible person becoming aware or suspecting that harm has been caused to the child
  • Details of the harm or suspected harm
  • Particulars of the identity of the person who caused the harm, if known
  • Particulars of the identity of any other person who may be able to give information about the harm or suspected harm, if known

6. CONFIDENTIALITY

• A. Is data stored securely and in a confidential manner?

  Yes

  No

  N/A