R7 MARS Reimbursable Services

• Site

  Select ARKLATEX - Little Rock ARKLATEX - Shreveport ARKLATEX - New Orleans BOR - El Paso BOR - McAllen, Del Rio, Laredo DFW - Dallas DFW - Fort Worth NMOK - New Mexico NMOK - Oklahoma SCT - Austin SCT - Houston SCT - San Antonio

  • ARKLATEX - Little Rock
  • ARKLATEX - Shreveport
  • ARKLATEX - New Orleans
  • BOR - El Paso
  • BOR - McAllen, Del Rio, Laredo
  • DFW - Dallas
  • DFW - Fort Worth
  • NMOK - New Mexico
  • NMOK - Oklahoma
  • SCT - Austin
  • SCT - Houston
  • SCT - San Antonio

• Conducted on

  Date

• Prepared by

• Location
  Address

New Recurring RWA's

• All agency equipment is physically accounted for.

  Yes

  No

  N/A

• Estimates are valid.

  Yes

  No

  N/A

• Line items are all identified.

  Yes

  No

  N/A

• Source information is documented.

  Yes

  No

  N/A

• Adjustments for equipment changes are documented.

  Yes

  No

  N/A

• Estimates were prepared by August 1st.

  Yes

  No

  N/A

• Estimates were submitted to the customer with a cover letter and blank RWA form by September 1st.

  Yes

  No

  N/A

• Estimates were accepted and submitted with completed RWA from the customer by November 1st.

  Yes

  No

  N/A

Incidental Usage for Recurring RWA's

• Current FY estimated usage is verified after March.

  Yes

  No

  N/A

• Amendments are prepared and submitted to customer by Aug.1st

  Yes

  No

  N/A

• Accepted/Signed Amendments are submitted to R7RWA by Sept. 1st

  Yes

  No

  N/A

• RWAs are sent to the centralized mailbox within 5 day of customer receipt.

  Yes

  No

  N/A

• Estimates are prepared within 15 to 30 days of receipt.

  Yes

  No

  N/A

• RWAs are accepted with 30 to 45 days of receipt.

  Yes

  No

  N/A

• Accepted RWAs are signed and include all necessary data before being sent to the central mailbox for input into RETA.

  Yes

  No

  N/A

• Obligations are processed promptly.

  Yes

  No

  N/A

• Expenses/accruals are processed promptly.

  Yes

  No

  N/A

• Has the service center constructively supported the regional goal to close out RWAs in a timely fashion?

  Yes

  No

  N/A

F-type RWA's

• F-type RWA’s are reviewed after 2nd and 3rd quarter to ensure the authorized amount is still accurate.

  Yes

  No

  N/A

A, B, D, and N-type RWA's

• Acquisition Plans are prepared and noted in the RWA file for RWAs over $150,000.

  Yes

  No

  N/A

• Milestone Dates are noted and up to date in the RWA file - Award, NTP, Completion, etc.

  Yes

  No

  N/A

• Inspection Reports are readily available in RWA file and include the percentage of completion.

  Yes

  No

  N/A

• Observe and verify that RWAs are monitored each month and have updated statuses.

  Yes

  No

  N/A

• RWAs are checked for no current activity and older RWAs for expiring funds.

  Yes

  No

  N/A

• RWA completion dates recorded in RETA within 30 days of project substantial completion.

  Yes

  No

  N/A

• Completion dates are compared to Inspection reports or PMs documentation for accuracy.

  Yes

  No

  N/A

• Is the Service Center's total RWA throughput (taking into account cycle time, completion percentage, and volume) within 5% of historical norms based on the RWA cycle time measure?

  Yes

  No

  N/A

• Program Compliance

  Compliant

  Not Compliant

• Program Reviewer

  Sign

• Field Office Representative

  Sign