• Site

  • Conducted on

  • Prepared by

  • Location

Recurring Services

New Recurring RWA's

  • All agency equipment is physically accounted for.

  • Estimates are valid.

  • Line items are all identified.

  • Source information is documented.

  • Adjustments for equipment changes are documented.

  • Estimates were prepared by August 1st.

  • Estimates were submitted to the customer with a cover letter and blank RWA form by September 1st.

  • Estimates were accepted and submitted with completed RWA from the customer by November 1st.

Incidental Usage for Recurring RWA's

  • Current FY estimated usage is verified after March.

  • Amendments are prepared and submitted to customer by Aug.1st

  • Accepted/Signed Amendments are submitted to R7RWA by Sept. 1st

Non-Recurring Services

  • RWAs are sent to the centralized mailbox within 5 day of customer receipt.

  • Estimates are prepared within 15 to 30 days of receipt.

  • RWAs are accepted with 30 to 45 days of receipt.

  • Accepted RWAs are signed and include all necessary data before being sent to the central mailbox for input into RETA.

  • Obligations are processed promptly.

  • Expenses/accruals are processed promptly.

  • Has the service center constructively supported the regional goal to close out RWAs in a timely fashion?

F-type RWA's

  • F-type RWA’s are reviewed after 2nd and 3rd quarter to ensure the authorized amount is still accurate.

A, B, D, and N-type RWA's

  • Acquisition Plans are prepared and noted in the RWA file for RWAs over $150,000.

  • Milestone Dates are noted and up to date in the RWA file - Award, NTP, Completion, etc.

  • Inspection Reports are readily available in RWA file and include the percentage of completion.

  • Observe and verify that RWAs are monitored each month and have updated statuses.

  • RWAs are checked for no current activity and older RWAs for expiring funds.

  • RWA completion dates recorded in RETA within 30 days of project substantial completion.

  • Completion dates are compared to Inspection reports or PMs documentation for accuracy.


  • Is the Service Center's total RWA throughput (taking into account cycle time, completion percentage, and volume) within 5% of historical norms based on the RWA cycle time measure?


  • Program Compliance

  • Program Reviewer

  • Field Office Representative

The templates available in our Public Library have been created by our customers and employees to help get you started using SafetyCulture's solutions. The templates are intended to be used as hypothetical examples only and should not be used as a substitute for professional advice. You should seek your own professional advice to determine if the use of a template is permissible in your workplace or jurisdiction. You should independently determine whether the template is suitable for your circumstances.