Regional Director Audit

• Audit Title

• Document No.

• Client / Site

• Conducted on

  Date

• Prepared by

• Location
  Address

• Personnel

Assignment Instructions and Head Office documentation

• Are the assignment instructions up to date?

  Yes

  No

  N/A

• Have all staff signed the assignment instructions

  Yes

  No

  N/A

• Has USS and the customer signed the AI's

  Yes

  No

  N/A

• Is the Business Management Manual in date

  Yes

  No

  N/A

• Is the risk assessment up to date and valid

  Yes

  No

  N/A

• Have all staff signed the Business Management Manual

  Yes

  No

  N/A

• Are all the HQ policy and memos available on site

  Yes

  No

  N/A

• Are the DSE assessments complete and up to date

  Yes

  No

  N/A

• Is the employers certificate of liability in date

  Yes

  No

  N/A

• All all staff displaying their SIA licence

  Yes

  No

  N/A

• Have all staff been successfully screened and vetted

  Yes

  No

  N/A

• Is the SAFE contractor certificate in date

  Yes

  No

  N/A

• is the SIA licence register up to date and complete

  Yes

  No

  N/A

Site based Documentation

• Are all incident reports correctly logged and filed

  Yes

  No

  N/A

• Is all CCTV documentation correctly maintained and up to date

  Yes

  No

  N/A

• Are all staff aware of the Data Protection Act and its requirements

  Yes

  No

  N/A

• Are the Fire / Emergency Regulations valid and correctly maintained

  Yes

  No

  N/A

• Are all staff in possession of their Ultimate ID and are they in date

  Yes

  No

  N/A

• Is the ID card register up to date

  Yes

  No

  N/A

• Is the daily log book correctly completed and are all entries legible and accurate

  Yes

  No

  N/A

• Is the rostering of the assignment upto date and complete

  Yes

  No

  N/A

• Is the payroll sheet accurate and up to date.

  Yes

  No

  N/A

• Is there a Control Room manual and is this complete and up to date

  Yes

  No

  N/A

Training

• Is the training matrix up to date with a hard copy printed and on display

  Yes

  No

  N/A

• Are comprehensive training records onsite for each member of the team

  Yes

  No

  N/A

• Are the 2 day induction sheets for all staff up to date and correctly completed

  Yes

  No

  N/A

• Is regular refresher training undertaken with all members of staff and is this fully documented

  Yes

  No

  N/A

First Aid

• Is there an up to date list of First Aiders available onsite

  Yes

  No

  N/A

• Are the first aid boxes properly maintained

  Yes

  No

  N/A

• Is there an accident book onsite and is this correctly completed

  Yes

  No

  N/A

Access Control

• Are all passes checked and correctly logged in and out

  Yes

  No

  N/A

• Are all access control measures completed in accordance with the assignment instructions

  Yes

  No

  N/A

• Are all permits to work records correctly applied with records kept accordingly

  Yes

  No

  N/A

• Are all keys correctly controlled, maintained and signed for on the handover sheet

  Yes

  No

  N/A

• Is the key register correctly completed and checked at least weekly by the Shift Manager / Manager and signed in red

  Yes

  No

  N/A

• Is the key list and cabinet keys secured away from the key cabinet

  Yes

  No

  N/A

Loading Bay and X-Ray equipment

• Are goods in / out procedures in place and correctly followed

  Yes

  No

  N/A

• Is the goods in register correctly completed and records maintained on site

  Yes

  No

  N/A

• Are the correct procedures followed for the use of x-ray and scanning machines

  Yes

  No

  N/A

• Are the training records correctly completed to ensure that only trained personnel operate the x-ray / scanning machines

  Yes

  No

  N/A

• Are the correct notices displayed for the x-ray and scanning machines

  Yes

  No

  N/A

Equipment

• Are the patrol systems fully operational

  Yes

  No

  N/A

• Are full records kept of all patrols and are these checked regularly by management

  Yes

  No

  N/A

• Are all radios operational

  Yes

  No

  N/A

• Have all radios been correctly signed in and out

  Yes

  No

  N/A

• Has all electronic equipment been PAT tested and is their supporting evidence

  Yes

  No

  N/A

• Has all client equipment been properly signed for and correctly maintained

  Yes

  No

  N/A

Personnel

• Are all staff correctly attired

  Yes

  No

  N/A

• Is the assignment fully manned

  Yes

  No

  N/A

• Are all staff in possession of their SIA licence and are they valid

  Yes

  No

  N/A

• Are all staff in possession of their Ultimate ID card and are they in date.

  Yes

  No

  N/A

• Have all staff received an appraisal within the last 12 months

  Yes

  No

  N/A