Safety 1.0

Information

Document No.
Audit Title
Client / Site
Conducted on
Prepared by
Location
Personnel

Contracts MHE

Type : Critical Check maintenance records for MHE are complete and up to date . What good looks like : There are maintenance records available for equipment on site . Check 5 records for each type of equipment.
Type : Critical Check maintenance records for FLTs are complete and up to date including LOLER . What good looks like : There are maintenance records available for equipment on site . Check 5 records for each type of equipment.
Type : Critical Are chemicals store correctly . What good looks like : Flammable chemicals should be stored in flammable container , COSHH data sheets should be available for chemicals being used

Contracts VMU

Type : Critical Are trailers / rigids inspected and maintained on a regular basis , as per conditions in the Operators licence. What good looks like : Select 5 rigids / trailers at random and check the following information is contained within the file - defect notes ( or check electronic defect system ), maintenance ( record fully completed and signed ) , inspection , statutory inspection of tail lift (LOLER must be within last 6 months ), MOT certificates , service periodicity must be 6-8 weeks.
Type : Critical Are tractor units inspected and maintained on a regular basis , as per conditions in the Operators licence . What good looks like : Select 5 tractors at random and check the following information is contained within the maintenance file - defect records ( or check electronic defect system ), inspection , maintenance ( record fully complete and signed ) MOT certificate.

Health & Safety

Type : Critical Depot health and safety refresher training policy. What good looks like : Training is delivered to timescales outlined in policy.
Type : Critical Depot safe and legal policy and procedure What good looks like : All eateries are fully completed , bar Director / Regional team periodic sign off.
Type : Critical Drive off prevention Master key control policy and procedure. What good looks like : The 10 authorised users match the policy. Only authorised users are shown on the systems history as carrying out overrides.
Type : Critical Following each fire drill / evacuation , has a review taken place to identify the Bs & Cs . What good looks like : A copy of the review with the date of drill , Bs & Cs and next steps documented in fire manual.
Type : Critical Check there is no evidence of pests or pest activity both inside and outside the premises . What good looks like : There is no evidence of pests on site and there is adequate proofing and control on preventing pest ingress into the premises e.g Gaps around pipe work and under external doors , holes in external brickwork or broken / damaged drains.
Type : Critical There is pest contractor with documented regular visits . Check where next steps have been identified , these have been completed or actioned pending completion . What good looks like : There is an appointed pest control contractor and a plan for regular scheduled visits.
Type : Critical Are all fire exits / routes and doors unobstructed and not propped open. What good looks like : Door closed and no obstructions in all areas of the distribution centres .

Maintenance

Type : Critical MP06 - Domestic water checks policy and procedure What good looks like : A risk assessment is in place and has been reviewed in the last two years. Records to show weekly flushing of infrequent used water outlets , monthly checks for sentinel and selected outlets for hot and cold water outlets ; 3 monthly cleaning of shower heads; annual maintenance of the water system and cleaning as required by the inspection; representative sampling as indicated by risk assessment; regular cleaning of shower head if fitted, at least 3 monthly; shower header tank and system is drained at least 6 monthly; Drench showers are working.
Type : Critical MP10 - Condenser water checks policy and procedure 2.0 doc What good looks like : Risk assessment is in place and that it has been reviewed in the last two years . Records for weekly total viable counts (TVC's) and biocide levels and that for any readings outside the agreed criteria that these have been escalated and responded to by the water control contractor ; contractor records for monthly TVC and biocide sampling and where readings are outside agreed criteria that the appropriate remedial actions have been taken. Contractor records for monthly maintenance of the towers; quarterly legionella sampling. BV audit of the cooling towers and ensure any next steps identified have been completed or are in the process of being completed. Records show towers have been cleaned in the previous 6 months.
Type : Critical MP12 - Fire extinguisher inspection policy and procedure What good looks like : Fire extinguishers have been inspected by an approved contractor in the last 12 months and are positioned on brackets and unobstructed . Fire extinguishers are available in MHE workshop and in battery changing area are Co2/ Dry powder only.
Type : Critical MP13 - Inspection of fixed electrical installations Policy and Procedure. What good looks like : Check there is a certificate of inspection for fixed electrical installations ( 5 yearly ) and plan in place to fix defects.
Type : Critical MP15 - Safety harness and lanyard inspection Policy and Procedure What good looks like : Check there are up to date records for fall and arrest equipment (LOLER)
Type : Critical MP17 - inspection of batteries, Chargers and changing equipment Policy and procedure. What good looks like : Mechanical or natural forced ventilation in place and working or defected correctly. Physically check chains to ensure they are free from damage and LOLER certificate is available.
Type : Critical MP23 - Testing of fire alarm and fire detection systems Policy and procedure. What good looks like : Call points tested within a 12 month period and the fire alarm system has been inspected and tested by an approved contractor within the last 12 months.
Type : Critical MP24- Sprinkler systems bell test Policy and procedure. What good looks like : Record of sprinkler pumps being tested.
Type : Critical MP28 - Testing of emergency lighting Policy and procedure. What good looks like : Emergency lighting is being tested in house monthly and has been inspected in the last 6 months by an approved contractor.
Type : Critical MP31 - Vehicle wash maintenance checks Policy and procedure . What good looks like : The risk assessment is up to date and any next steps have been completed within the timeframe designated in the report. There are records for checks, cleaning,etc undertaken as per schedule.
Type : Critical Check there are up to date records for goods / passenger lifts (LOLER) What good looks like : There are inspection reports available for equipment being used on site . Check 2 records for each equipment type .
Type : Critical Check there are up to date records for scissor lifts ( LOLER) What good looks like : There are inspection reports available for equipment being used on site . Check 2 records for each equipment type.
Type : Critical Check there are up to date records for mobile elevated work platforms ( LOLER) What good looks like : There are inspection reports available for equipment being used on site . Check 2 records for each equipment type.
Type : Critical Check there are up to date service records for the ammonia detection system. What good looks like : There are service records for the ammonia detection system.
Type : Procedures Has the fall arrest system where fitted ( e.g. Roof or pods) been serviced in the last 12 months . What good looks : Documented evidence of service in he last 12 months.

Personnel

Type : Critical Is there evidence that the right to work process has been followed correctly for staff with the limited leave to remain and the right to work in the Uk? What good looks like : Depot should have a completed / up to date tracker listing all staff with the limited leave to remain in the UK. All staff on the tracker should have evidence on their file of an annual check of the correct documentation , signed and dated by a manager. ( use policies for our people section 1.4 proof of right to work for guidelines on correct documents).
Type : Procedures Is there evidence that the right to work process has been followed What good looks like : Files contain the correct documentation - spot check new starters since may 2012. (Use policies for our people section 1.4 proof of right to work guidelines on correct documentation ).

Security

Type :Procedures Closed circuit television policy and procedure.
Type : Procedures Depot search policy and procedure.
Type : Procedures Key register policy and procedure.
Type : Procedures Patrol policy and procedure.
Type : Procedures Vehicle searches policy and procedure.
Type : Procedures Are fuel pumps covered by cctv. What good looks like : All receipts and issues of fuel can be monitored by CCTV.

Transport

Type : Critical Weighbridge and mirror check area Policy and procedure. What good looks like : Weighbridge procedure followed correctly
Type : Critical Coupling and uncoupling with drive off prevention policy and procedure. What good looks like : Coupling and uncoupling as per procedure.
Type : Critical Seat belt policy What good looks like : Drivers to be complying with policy.
Type : Critical 6 monthly licence check Policy and procedure What good looks like : Driver licence checks take place every 6 months.
Type : Critical Tachomaster Policy and procedure What good looks like : Reports are being run and actioned as per Policy and procedure.
Type : Critical Shunter yard Policy and procedure What good looks like : Shunter has received start of shift brief on bay light procedure and pull offs. Castellated units are in place on every trailer on a bay.

Warehouse

Type : Critical Pre operational checks have been carried out and recorded What good looks like : (Grocery) Pre operational checks for MHE/ FLT and cleaning equipment have been carried out.
Type : Critical Pre operational checks have been carried out and recorded What good looks like : (Fresh) Pre operational checks for MHE/ FLT and cleaning equipment have been carried out.
Type : Critical Unloading a supplier trailer in stocked Policy and procedure What good looks : Load closed and not reopened in line with procedure.
Type : Critical Unloading a container Policy and procedure What good looks : Load closed and not reopened in line with procedure.
Type : Critical Vehicles leaving site with drive off prevention Policy and procedure What good looks like : Driver has been issued with red light pull off sheet.
Type : Critical Putaway Policy and procedure What good looks like : All pallets in reserve locations are stored safely.
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Contracts MHE

Contracts VMU

Health & Safety

Maintenance

Personnel

Security

Transport

Warehouse

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Safety 1.0

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Go digital today!

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Contracts MHE

Contracts VMU

Health & Safety

Maintenance

Personnel

Security

Transport

Warehouse

Related checklists