Safety Systems Maintenance Termly Inspection

• Safety Systems Maintenance Termly Inspection

• Westminster Kingsway College

• Conducted on

  Date

• Derek Wilkinson

• Location
  Address

• Personnel

1.0 - Previous inspection

• 1.1 - The last inspection has been reviewed?

  Yes

  No

  N/A

• 1.2 - There are no outstanding actions?

  Yes

  No

  N/A

2.0 Safety Systems - General Structure

• 2.1.1. Is the necessary structure in place, recorded and updated to ensure the delivery of effective safety systems?

  Yes

  No

  N/A

3.0 - Fire Safety

2.1 - Fire Log Book

• 3.1.1 - List of responsible persons - duty managers - in place and up to date?

  Yes

  No

  N/A

• 3.1.2 - List of fire alarm zones and call points in place and up to date?

  Yes

  No

  N/A

• 3.1.3 - Fire alarm system is functioning correctly as confirmed by evidence of regular cyclical and rotational testing?

  Yes

  No

  N/A

• 3.1.4 - Up to date record that evacuation plan is regularly reviewed and tested by means of drills and other means as appropriate?

  Yes

  No

  N/A

• 3.1.5 - Incidents such as false or hoax alarms are reported and recorded and this is up to date?

  Yes

  No

  N/A

• 3.1.6 - Record kept of Instruction, briefing and training of staff responsible for fire safety measures .

  Yes

  No

  N/A

• 3.1.7 - Weekly inspections of fire doors are recorded including record of faults?

  Yes

  No

  N/A

• 3.1.8 - Quarterly inspection of fire signs and notices completed and recorded?

  Yes

  No

  N/A

• 3.1.9 - Fire fighting equipment serviced at least annually and recorded?

  Yes

  No

  N/A

• 3.1.10 - Fire alarm systems tested and serviced regularly and this is recorded?

  Yes

  No

  N/A

• 3.1.11 - Sprinkler systems are regularly inspected and defects recorded?

  Yes

  No

  N/A

• 3.1.12 - Sprinkler systems serviced annually and this is recorded?

  Yes

  No

  N/A

• 3.1.13 - Dry risers tested and serviced six monthly and this is recorded?

  Yes

  No

  N/A

• 3.1.14 - Daily visual inspections of fire escape routes are carried out and recorded?

  Yes

  No

  N/A

• 3.1.15 - Emergency lighting testing is carried out including daily visual inspections, monthly tests, and annual three hour tests?

  Yes

  No

  N/A

• 3.1.16 - Emergency lighting servicing as carried out as required and recorded?

  Yes

  No

  N/A

• 3.1.17 - Fire extinguishers are refilled or repaired as necessary and this is recorded.?

  Yes

  No

  N/A

• 3.1.18 - Fire extinguisher servicing is carried out at least annually and this is recorded.

  Yes

  No

  N/A

• 3.1.19 - There is evidence that a fire alarm wiring test has been carried out in the last five years ?

  Yes

  No

  N/A

• 3.1.20 - Fire safety checks have been carried out and recorded as part of monthly safety inspections?

  Yes

  No

  N/A

• 3.1.21 - Consultation with local fire authorities is recorded?

  Yes

  No

  N/A

• 3.1.22 - Fire zone alarm isolations are recorded including date, time and reason?

  Yes

  No

  N/A

4.0 - Environment - Lighting, Heating, Ventilation & Extraction, Air-conditioning, Cleaning & Hygiene

4.1. - Lighting

• 4.1.1 - General lighting is installed to meet current lighting standards and this is recorded?

  Yes

  No

  N/A

• 4.1.2. Light fittings are cleaned annually to ensure consistent luminance and this is recorded?

  Yes

  No

  N/A

• 4.1.3 Light fittings are tested monthly to ensure safe operation and this is recorded?

  Yes

  No

  N/A

• 4.1.4. Exterior lighting is checked quarterly to ensure adequacy and correct functioning and this is recorded?

  Yes

  No

  N/A

4.2. Heating

• 4.2.1 Heating systems are checked twice a year to ensure that they provide local heating which is adequate to meet statutory minimum requirements and this is recorded?

  Yes

  No

  N/A

• 4.2.2. Heating inadequacy - complaints recorded and remedial action taken as necessary?

  Yes

  No

  N/A

4.3 Ventilation & Extraction

• 4.3.1- Ventilation and extraction equipment is maintained as required to ensure that it is operating safely and effectively and this is recorded

  Yes

  No

  N/A

• 4.3.2 - Ventilation and extraction equipment is cleaned according to manufacturers instructions, statutory requirements and/or set cleaning regime and this is recorded

  Yes

  No

  N/A

• 4.3.3. Ventilation and extraction equipment is tested and serviced quarterly according to manufacturers instructions and this is recorded?

  Yes

  No

  N/A

• 4.3.4. Where faults occur these are rectified by qualified contractors or personnel and reports of remedial actions are recorded and communicated.

  Yes

  No

  N/A

• 4.3.5 - Glazing is inspected as compliant with Regulation 14 and records kept of compliance works undertaken?

  Yes

  No

  N/A

• 4.3.6 - Windows are tested monthly to ensure that they are in safe working order and records kept?

  Yes

  No

  N/A

4.4 - Air-conditioning

• 4.4.1- Air conditioning equipment is maintained as required to ensure that it is operating safely and effectively and this is recorded

  Yes

  No

  N/A

• 4.4.2 - Air conditioning equipment is cleaned quarterly according to manufacturers instructions, statutory requirements and/or set cleaning regime and this is recorded

  Yes

  No

  N/A

• 4.4.3. Air conditioning equipment is inspected, tested and serviced at statutory intervals (annually) according to manufacturers instructions and relevant guidance and this is recorded?

  Yes

  No

  N/A

• 4.4.4. Where faults occur these are rectified by qualified contractors or personnel and reports of remedial actions are recorded and communicated.

  Yes

  No

  N/A

4.5. Cleaning and Hygiene

• 4.5.1 - All spaces are cleaned daily and records kept?

  Yes

  No

  N/A

• 4.5.2 - Toilets and showers cleaned daily and records kept?

  Yes

  No

  N/A

• 4.5.3 - Measures in place and operated for ensuring clean up of spills including biological and this is recorded?

  Yes

  No

  N/A

• 4.5.4 - Pest control - regular inspections carried out according to local requirements, recorded and findings acted upon?

  Yes

  No

  N/A

• 4.5.5 - Deep or special cleaning implemented annually and as required and this is recorded including method used and any hazardous materials

  Yes

  No

  N/A

• 4.5.6. Random checks, systematic by floor, are carried out daily and these are recorded and remedial action taken, also recorded.

  Yes

  No

  N/A

5.0 - General Building Safety

5.1 - Common and service areas

• 5.1.1 - Internal finishes and surfaces maintained in safe condition and this is recorded?

  Yes

  No

  N/A

• 5.1.2 - Internal finishes maintained in a hygienic condition where this is required and this is recorded?

  Yes

  No

  N/A

• 5.1.3 - Access equipment to entry and circulation routes, including automatic doors, self closing doors, maintained in good working order to ensure safe access and egress and this is recorded?

  Yes

  No

  N/A

• 5.1.4 - Circulation and way-finding routes adequately and clearly marked with additional or replacement signs installed as needed and this is recorded?

  Yes

  No

  N/A

• 5.1.5 - Circulation routes are maintained free of obstructions and other hazards and this is recorded ?

  Yes

  No

  N/A

• 5.1.6 - Stairs, stair and parapet rails and risers are inspected monthly and maintained in safe condition and this is recorded?

  Yes

  No

  N/A

• 5.1.7 - Railings, fences, and safety barriers are inspected monthly and maintained as necessary and this is recorded?

  Yes

  No

  N/A

• 5.1.8. - External footpaths, walkways, service roads, loading and circulation areas are inspected monthly and maintained in good condition and this is recorded?

  Yes

  No

  N/A

• 5.1.9 - Rooftop guardrails and edge protection is inspected monthly, serviced annually and this is recorded?

  Yes

  No

  N/A

• 5.1.10 - Lightning protection in place, intact and regularly annually and this is recorded?

  Yes

  No

  N/A

5.2. Workshops, kitchens and other specialist teaching areas

• 5.2.1 - Are regularly cleaned according to specific requirements and records kept?

  Yes

  No

  N/A

• 5.2.2 - Equipment/machinery fixed and adjustable guards are serviced twice a year to ensure that they are fully operational and in good condition and this is recorded?

  Yes

  No

  N/A

• 5.2.3. - Waste materials are disposed of safely daily and this is recorded?

  Yes

  No

  N/A

• 5.2.4 - Lighting taking account of work activity is checked monthly and this is recorded?

  Yes

  No

  N/A

• 5.2.5 - Noise levels are controlled by ensuring twice yearly servicing regime is followed and necessary measures implemented such as damping of equipment and this is recorded?

  Yes

  No

  N/A

• 5.2.6 - Floor, wall and ceiling coverings are in good repair and where appropriate hygienically sealed and this is recorded?

  Yes

  No

  N/A

• 5.2.7 - Flammables and explosives are properly stored and secured and this is checked annually and recorded?

  Yes

  No

  N/A

6.0 - Electrical Systems Safety

• 6.1 - HV electrical tests and inspections carried out annually with full test every five years and this is recorded?

  Yes

  No

  N/A

• 6.2. - LV electrical tests and inspections are carried out by annual sampling and full test every five years?

  Yes

  No

  N/A

• 6.3. - Safety switches and emergency gas and electrical shut down systems are tested annually and this recorded?

  Yes

  No

  N/A

• 6.4. - RCDs are tested quarterly and this is recorded?

  Yes

  No

  N/A

• 6.5 - Portable equipment is tested annually, tagged and this is centrally recorded?

  Yes

  No

  N/A

• 6.6 - Physically damaged circuits, systems, appliances are removed, replaced or repaired by qualified persons and this is recorded?

  Yes

  No

  N/A

• 6.7 - Lightning protection system is regularly tested and results recorded?

  Yes

  No

  N/A

• 6.8 - UPS is tested six monthly and results recorded?

  Yes

  No

  N/A

• 6.9 - Building management system where present is maintained and serviced annually and results recorded?

  Yes

  No

  N/A

• 6.10 - Disabled WC call alarm system tested monthly and results recorded?

  Yes

  No

  N/A

• 6.11 - Panic alert systems where present tested regularly and results recorded?

  Yes

  No

  N/A

• 6.12. - CCTV tested and serviced annually and this is recorded.

  Yes

  No

  N/A

• 6.13. - Intruder alarm tested and serviced annually and this is recorded?

  Yes

  No

  N/A

• 6.14. - Hearing loop induction maintained and tested as required and results recorded?

  Yes

  No

  N/A

• 6.15. - Microwaves tested for radiation emissions once every five years and results recorded?

  Yes

  No

  N/A

7.0 - Control of Substances Hazardous to Health (COSHH)

• 7.1 - Hazardous Substance Register is complete, updated and available?

  Yes

  No

  N/A

• 7.2 - Material Safety Data Sheets available for all chemicals?

  Yes

  No

  N/A

• 7.3 - Risk assessments are completed for use of hazardous substances, recorded and resulting procedures shared with staff?

  Yes

  No

  N/A

• 7.4 - All containers are labelled correctly?

  Yes

  No

  N/A

• 7.5 - Unused substances are disposed of using specialist contractor where required and disposal record kept complete and up to date?

  Yes

  No

  N/A

• 7.6. - Special storage conditions are applied where necessary and these are checked and this is recorded?

  Yes

  No

  N/A

• 7.7 - Workers are trained in the use of hazardous substances, training is repeated at appropriate intervals and this is recorded?

  Yes

  No

  N/A

• 7.8 - If required PPE is available and issue is recorded?

  Yes

  No

  N/A

• 7.9 - PPE issue log is maintained?

  Yes

  No

  N/A

• 7.10 - Adequate ventilation and/or local exhaust ventilation (LEV) is provided, maintained, tested and inspected annually according to manufacturers instructions and statutory requirements and records are kept.

  Yes

  No

  N/A

• 7.11 - Eye washes and showers are easily accessed in the event of a hazardous incident and records are kept of all incidents and treatments given?

  Yes

  No

  N/A

• 7.12 - Asbestos register and management plan is in place and used?

  Yes

  No

  N/A

• 7.13 - Water safety management measures implemented - daily visual inspection, monthly temperature checks plus 6 monthly bacterial analysis and annual system clean - all recorded.

  Yes

  No

  N/A

8.0 - Work Equipment - ladder, tower and gantry safety, lifting equipment.

• 8.1 - All ladders and towers are rated for industrial use and a register is kept of what is used and where they are located?

  Yes

  No

  N/A

• 8.2 - All ladders, including fixed ladders, and towers are checked monthly and maintained in good condition and records kept?

  Yes

  No

  N/A

• 8.3 - If used for electrical work they are non conductive? (Wood or fibre glass.)? Record of use informs changes to equipment supplied and used?

  Yes

  No

  N/A

• 8.4 - They are used according to manufacturers' instructions, method statements and risk assessments which are held/displayed for easy reference?

  Yes

  No

  N/A

• 8.5 - For extension ladders, ropes, pulleys and treads are in a good state of repair and maintenance records are kept?

  Yes

  No

  N/A

• 8.6 - Gantries are used in accordance with separate risk and method statements which are easily available for reference?

  Yes

  No

  N/A

• 8.7 - Lifting equipment is serviced according to manufacturers's recommendations and statutory requirements and records are kept?

  Yes

  No

  N/A

• 8.8 - Cradle systems and hoists are maintained according to manufacturers' instructions and inspected, tested and serviced at regular intervals using appropriate guidance e.g. BS7121-2 and this is recorded.

  Yes

  No

  N/A

• 8.9 Passenger lifts are tested and serviced quarterly and this is recorded .

  Yes

  No

  N/A

• 8.10 Eyebolts are tested annually (insurance) and this is recorded?

  Yes

  No

  N/A

• 8.11 Gym and sports equipment is inspected, tested annually and maintained according to manufacturers' recommendations and this is recorded?

  Yes

  No

  N/A

• 8.12 External play equipment is inspected, tested annually and maintained according to manufacturers instructions and taking account of usage and weather conditions and this is recorded?

  Yes

  No

  N/A

• 8.13 Folding wall systems inspected, tested annually and maintained according to manufacturers' instructions and this is recorded?

  Yes

  No

  N/A

• 8.14 Theatre audience seating is inspected annually and maintained according to manufacturer's instructions and this is recorded?

  Yes

  No

  N/A

• 8.15 Theatre lighting gantry inspected annually and maintained according to manufacturers' instructions and this is recorded?

  Yes

  No

  N/A

• 8.16 Theatre lighting system regularly inspected, tested and maintained according to manufacturer's instructions and this is recorded?

  Yes

  No

  N/A

• 8.17 Theatre sound system is regularly inspected, tested and maintained according to manufacturer's instructions and this is recorded?

  Yes

  No

  N/A

• 8.18 Theatre staging systems are regularly checked and maintained as needed and this is recorded?

  Yes

  No

  N/A

• 8.19 Kitchen plant - ovens, hobs, refrigerators, freezers, fryers - is tested and serviced annually and maintained according to manufacturer's instructions and this is recorded. Other equipment maintained as required and records kept.

  Yes

  No

  N/A

9.0 - First Aid Facilities

• 9.1 - Cabinets and contents are clean and orderly?

  Yes

  No

  N/A

• 8.2 - Contents are regularly checked?

  Yes

  No

  N/A

• 8.3 - No contents are past their expiry date?

  Yes

  No

  N/A

• 8.4 - Cabinets are clearly labelled?

  Yes

  No

  N/A

• 8.5 - Cabinets are easily accessible?

  Yes

  No

  N/A

• 8.6 - Employees aware of location of first aid personnel and facilities?

  Yes

  No

  N/A

• 8.7 First aiders available at all times?

  Yes

  No

  N/A

• 8.8 - Emergency numbers are prominently displayed in the building?

  Yes

  No

  N/A

9.0 Plant and Equipment Safety

• 9.1 - There is a schedule for statutory maintenance and safety checks for all plant and this is implemented and recorded?

  Yes

  No

  N/A

• 9.2 - Boilers are safety tested and serviced annually and this is recorded?

  Yes

  No

  N/A

• 9.3 - Fixed and adjustable guards where used are regularly inspected and tested and maintained as necessary and records kept?

  Yes

  No

  N/A

• 9.4 - Pressure systems are tested annually and maintained and this is recorded?

  Yes

  No

  N/A

• 9.5 - Emergency stop or shut offs are checked twice a year to ensure that they are functioning correctly and this is recorded?

  Yes

  No

  N/A

• 9.6 - Safety and directional signs systems are checked periodically, updated and records kept?

  Yes

  No

  N/A

• 9.7 - Gas pipework soundness tests are carried out annually and records kept?

  Yes

  No

  N/A

• 9.8 - Point of use gas water heaters tested annually according to statutory requirements and this is recorded?

  Yes

  No

  N/A

• 9.10 LPG pipework and tank inspected and tested annually according to statutory requirements and this is recorded?

  Yes

  No

  N/A

• 9.11 LEV plant inspected and tested annually according to statutory and manufacturers' requirements?

  Yes

  No

  N/A

10.0 Control of Contractors

• 10.1 Contractors are selected taking account of their health and safety credentials?

  Yes

  No

  N/A

• 10.2 Contractors are inducted according to a consistent procedure which is recorded?

  Yes

  No

  N/A

• 10.3 Contractors are monitored on site to ensure that their activities pose no risk to themselves or to others and this is recorded?

  Yes

  No

  N/A

• 10.4 A permit to work system is in place, operated consistently for all contractors, and records are kept of permits issued and safe systems of work operated accordingly.

  Yes

  No

  N/A

• 10.5 Sign out/handover procedures are operated when contractors leave site and this is recorded?

  Yes

  No

  N/A

Sign Off

• On site representative

  Sign

• Auditor's signature

  Sign