Savers Company Audit 2015

• 2015 360 degree audit

• Conducted on

  Date

• Prepared by

• Location
  Address

1. Legal & Safe

• LS1. All external fire doors unlocked, unbarred and unbolted? Please walk the escape route beyond the final door to the point of safety.

  Yes

  No

  N/A

• LS2. All internal fire doors closed and all fire routes clear to at least 1 metre?

  Yes

  No

  N/A

• LS3. Fire Log Book - Has fire alarm been tested weekly for previous 3 weeks and recorded in the log book?

  Yes

  No

  N/A

• LS4. Fire Log Book - Fire evacuation completed within the last 6 months with names of attendees recorded in the log book?

  Yes

  No

  N/A

• LS5. Fire Log Book - Emergency lighting tested for previous month and recorded in the Log Book?

  Yes

  No

  N/A

• LS6. Ladder and kick stool inspection records completed in full within the last three months and filed in risk management file?

  Yes

  No

  N/A

• LS7. Fire Log Book - Fire extinguishers tested for previous month and recorded in the Log Book

  Yes

  No

  N/A

• LS8. Current Store Risk Assessment completed by current manager, all sections completed in full with all staff signatures obtained?<br>Operational best practices must also be completed by all team members and retail trainees

  Yes

  No

  N/A

• LS9. Current Manual Handling risk assessment completed by current store manager, all sections completed in full with all staff signatures and retail trainees obtained?

  Yes

  No

  N/A

• LS10. Health and. Safety notice Board fully set up as per Company layout to include asbestos register

  Yes

  No

  N/A

• LS11. 100 random price checks completed for last 2 weeks - Documented on control sheet, printed out and signed by person conducting the check.

  Yes

  No

  N/A

• LS12. Date Code checks completed for previous 4 weeks.<br>4 weekly management check must be completed.

  Yes

  No

  N/A

2. Store Operations

• OP1. SIB fully completed for current and previous week with all sections of H&S and Legal signed daily

  Yes

  No

  N/A

• OP2. Check window/gondola end 1/waterfall/and dump bins are set up to current promotional bulletin

  Yes

  No

  N/A

• OP3. Random check of 10 promotion lines to ensure that Low Price inserts are in place?

  Yes

  No

  N/A

• OP4. Store Performance Report (sv25) fully completed for last 2 weeks with no information missing?<br>

  Yes

  No

  N/A

• OP5. Random check of 20 gaps on the sales floor - no more than 5 sku's with SOH of 5 or more

  Yes

  No

  N/A

• OP6. Complete a full dual controlled safe check using the Tellermate - balance must be zero

  Yes

  No

  N/A

• OP7. Commercial Board to be fully up to date as per. Company layout

  Yes

  No

  N/A

• OP8. Check that deliveries are cleared from the salesfloor by 9am, any remaining stock must be cleared in the aisles and not be causing any obstruction or trip hazard

  Yes

  No

  N/A

• OP9. Check Stock Master Class principles to ensure zero to zero is completed (and signed by. Management) drawers are controlled and warehouse standards are maintained

  Yes

  No

  N/A

• OP10. Random check of 20 prices to ensure that SEL matches the system price (no more than 2 incorrect prices)

  Yes

  No

  N/A

• OP11. Is active selling taking place - observe Cashiers serving a minimum of 6 customers ?

  Yes

  No

  N/A

• OP 12. Review Basket. Fantastic to ensure that team members are handing baskets to customers (observe CCTV to ensure happening at peak times)

  Yes

  No

  N/A

• OP13. Is Tellermate machine in full use as per Tellermate procedures (check dual control safe check and banking, date and time correct and notes all kept facing same way in safe)

  Yes

  No

  N/A

• OP14. Has EJ check been completed for previous week (must last a minimum of 15 mins)

  Yes

  No

  N/A

3. People

• P1 .Do all team members have the relevant right to work documentation in their file ? passports/visa's supported with front covers and signed. All visa's to be checked and signed as valid every 12 months.

  Yes

  No

  N/A

• P2. Do all team members have a signed copy of the receipt for the current edition of the Welcome Booklet in their personal file?

  Yes

  No

  N/A

• P3 Do all team members have a signed copy of the new terms and conditions filed in their employment file? New starters must have T&Cs within 8 weeks of starting.

  Yes

  No

  N/A

• P4. Is HR matrix fully completed, must be one for each member of staff - check all staff files

  Yes

  No

  N/A

• P5. Has latest Kill Shrink been completed and signed by all team members, supervisors and Management must complete management Kill Shrink.

  Yes

  No

  N/A

• P6. Do all team members with under 2 years service have references covering the previous 2 years? - Reference tracker must be used while awaiting references

  Yes

  No

  N/A

• P7. Are crewing plans in place for the current week plus the next 2 weeks - columns must be added across and down.

  Yes

  No

  N/A

• P8. Spot check 6 team members v Time and Attendance to ensure that hours submitted match the crewing plan - weekly hours submitted must be printed and attached to crewing plans

  Yes

  No

  N/A

• P9. Is first steps training completed for all staff including Supervisors (Supervisors also to have completed Next Steps)<br>(1st Steps must be fully completed within 12 weeks and started on day one of employment to cover the induction)

  Yes

  No

  N/A

4. Security

• SC1. On entry, are there two team members present on shop floor?

  Yes

  No

  N/A

• SC2. All staff and management, visitors and contractors searched every time they leave the store using the spinner and sheet fully completed (check this week and last)

  Yes

  No

  N/A

• SC3. Staff purchase log to be used for all staff shopping and fully complete. Purchases to be consumed or used on the premises must be signed by a member of management.

  Yes

  No

  N/A

• SC4. All stock £4.99 and over plus all sizes of Bold and Ariel gels to be security tagged - check 20 lines, min 80% compliance

  Yes

  No

  N/A

• SC5. Check mini stocktake process is being followed and tracker is completed for previous weeks

  Yes

  No

  N/A

• SC6. Is the Radio Link in use on the shopfloor

  Yes

  No

  N/A

• SC7. Has fragrance! Rimmel and high value lines been checked off against delivery manifest for previous week?

  Yes

  No

  N/A

• SC8. Is control of keys in place as per Company control of keys document?

  Yes

  No

  N/A

• SC9. Is statement of movement checked, signed and filed for previous week with all supporting documentation?

  Yes

  No

  N/A

• SC10.Has the previous week price reduction report been checked and signed by a member of management and filed.

  Yes

  No

  N/A

• SC11. Is the shrinkage tracker up to date (with info since last stocktake) with information matching SOM? check last 2 weeks.<br>

  Yes

  No

  N/A

• SC12. Are cash pick ups less than £600. Review safe activity for previous 2 week

  Yes

  No

  N/A

• SC13. Is there evidence of bum bag being used for banking - spot check 3 days last week

  Yes

  No

  N/A

• SC14. Are coupons stored in safe and banked on Saturday for the previous week (must be posted on Saturday night)

  Yes

  No

  N/A

• SC15. Spot check refunds, voids and paid outs from 3 days the previous week to ensure that accurate processes are followed.

  Yes

  No

  N/A

Corrective Actions

• Enter any corrective actions that will be undertaken

Sign Off

• On site representative

  Sign

• Auditor's signature

  Sign