Information
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Document No.
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Internal ISM audit for m.v.
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Conducted on
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Prepared by
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Location
Opening meeting & tour:
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During the opening with the Master and crew members on board the Company policies & goals of the SCG Management were explained.
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Special attention was given to:
1.0 Appearance of outside hull:
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1.1 Condition of the draught marks?
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1.2 Condition of the outside hull painting?
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1.3 Condition of steel plates at hull?
2.0 Gangway & moorings:
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2.1 In good condition?
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2.2 Rigged as required (eg wires, steps, gangway net, bottom stanchions, man ropes)?
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2.3 Clean ( eg no grease from fall wires on steps, handrails, man ropes )?
3.0 Appearance of accommodation:
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3.1 Condition of the outside accommodation painting?
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3.2 Clean & tidy?
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3.3 Well illuminated?
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3.4 Non slip walkways on outside decks?
4.0 External SMC audit:
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Date of last external SMC audit?
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4.1 Have all ncn's & OBS from external audit been reported in ShipManager?
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4.2 Have corrective & preventive actions for the ncn's & OBS been entered in ShipManager?
5.0 Internal ISM audit:
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Date of last internal audit?
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5.1 Have all ncn's & obs's from internal audit been reported in ShipManager?
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5.2 Have corrective & preventive actions for the ncn's & obs's been entered in ShipManager?
6.0 MLC 2006 audit:
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Date of last MLC audit?
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6.1 Have all ncn's & OBS from MLC audit been reported in ShipManager & corrective actions entered?
7.0 Technical inspection:
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Date of last technical inspection?
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7.1 Has the technical inspection been performed according procedures?
8.0 Port state control:
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The last 2 port state control inspections were held at?
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8.1 Have the last 2 port state inspection been reported in ShipManager & corrective actions entered?
9.0 Certificates:
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9.1 Are all required classification, statutory & other trading certificates readily available?
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9.2 A copy of the Company's DOC with the endorsements for annual verifications available?
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9.3 The safety management certificate (SMC) available?
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9.4 Continuous Synopsis Records complete ( also note 1). The file of previously issued CSRs complete?
10.0 Documents:
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10.1 Are all ISM manuals, procedures & instructions available in the latest revisions?
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10.2 Is a copy of the company's Safety & Environmental Protection Policy available and posted?
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10.3 Are all records required by the ISM procedures available & completed as required?
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10.4 Ship's library, documentation & manuals are valid, complete & available as applicable & as required by the procedures and flag administration?
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10.5 Is the bridge nautical administration up to standard (logbooks / chart corrections / etc)?
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10.6 Is the engine room administration up to standard (logbook / oil record book / etc)?
11.0 System management:
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11.1 Are the Master's reviews carried out as required & identified action items are addressed?
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11.2 Are procedures for reporting ncn's, accidents & near misses, analysis & follow up implemented?
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11.3 Are required corrective & preventive actions carried out for satisfactory implementation on item 11.2?
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11.4 Is evidence of recent risk assessments available on board?
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11.5 Is evidence of work permits available on board?
12.0 Resources & personnel:
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12.1 Does the number of personnel meets the requirements of minimum safe manning doc?
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12.2 Is an up to date crew list available?
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12.3 Is standards of training, certification & watch keeping certification available for all personnel?
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12.4 Are medical fitness certificates available for all personnel?
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12.5 Do crew members have received familiarization & other required training?
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12.6 Are crew members familiar with the Company's safety & environmental protection policy?
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12.7 Are officers familiar with the identity, duties & contact details of the DPA?
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12.8 Can all personnel communicate effectively in the working language of the ship & is same understood ?
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12.9 Are work & rest hours as required & accurate records available?
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12.10 Is the Master's responsibility & authority + overriding authority clearly defined, documented & understood?
13.0 Inspection & maintenance:
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13.1 Is the inspection & maintenance of all equipment, machinery & structures carried out as required by the SMS?
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13.2 Are all life saving appliances & fire fighting equipment in good working condition & ready for immediate use?
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13.3 Are records of inspection, maintenance, testing & calibration readily available?
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13.4 Are identified defects & deficiencies acted on promptly & their status controlled, including the appropriate follow up?
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13.5 Are defects & deficiencies been reported to the company, class society, flag administration, RO as necessary?
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13.6 Are sufficient spare parts available on board for the safe operation of the ship in accordance with the SMS?
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13.7 Is the status of requisitions controlled?
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13.8 Is the housekeeping, cleanliness & hygiene satisfactory in all areas?
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13.9 Is cook's administration up to standard?
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13.10 Has critical equipment been identified?
14.0 Emergency preparedness:
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14.1 Are procedures available for potential emergency situations?
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14.2 Are fire control plans up to date & are they identical in all locations?
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14.3 Is personnel familiar with alarm signals, their muster station, their duties in an emergency?
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14.4 Are the drills & exercises in place and correctly documented?
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14.5 Are safety committee reports made and reviewed accordingly?
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14.6 Is all emergency equipment well maintained & ready for use?
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14.7 Are emergency escape free from any obstruction?
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14.8 Are emergency contact details for company readily available?
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14.9 Are emergency contact details for the port, agent, P&I, etc readily available?
15.0 Shipboard operations:
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15.1 Are procedures available for all key shipboard operations?
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15.2 Are responsibilities & duties clearly assigned to qualified personnel?
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15.3 Is all personnel familiar with their duties & responsibilities?
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15.4 Are procedures implemented effectively & records maintained required?
16.0 NCN's and/or OBS of previous internal audit:
17.0 Newly raised NCN's and/ or OBS :
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The internal audit followed a sampling process & it is possible that non conformities may exist even in areas that have been covered by the audit.
All non conformities & observations reported must be entered in the ShipManager Quality & Safety Management module by the Master, within 24 hrs after the audit has been completed.
Furthermore, the Master in cooperation with the responsible officer of the department has to take timely corrective action on all non conformities & observations and add this to the ShipManager.
Completion of audit:
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Tour completed on deck with?
- Master
- Chief officer
- 2nd officer
- 3rd officer
- Chief engineer
- 2nd engineer
- 3rd engineer
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Tour completed in engine room with?
- Master
- Chief officer
- 2nd officer
- 3rd officer
- Chief engineer
- 2nd engineer
- 3rd engineer
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The internal audit has been completed. The audit participants can be found as per attached crew list.
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Date of completion of audit:
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Name & signature master:
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Name & signature auditor:
