School Age Care Audit

• Audit Title

• Document No.

• Client / Site

• Conducted on

  Date

• Prepared by

• Location
  Address

• Personnel

Overview Of Service Audit

• Provide an overview of service audit, include number or children and educators present during visit as well as the approved numbers.

  Yes

  No

  N/A

QUALITY AREA ONE: EDUCATIONAL PROGRAM AND PRACTICE

Display throughout inside and outside areas

• Hours of operation are clearly displayed (P3-ServiceApprovalReg3)?

  Yes

  No

  N/A

• Fee Information is clearly displayed (P3-ServiceApprovalReg3)?

  Yes

  No

  N/A

• Service Contact information including an outside hours of operation contact number is clearly displayed?(P3-Service Approval Reg 3)

  Yes

  No

  N/A

• No Smoking display is at entrance to service and is clearly displayed (Reg84)?

  Yes

  No

  N/A

• A current Plan or Program is displayed where parents/caregivers can clearly see (Reg76)

  Yes

  No

  N/A

• Both the QPCYWA and the individual Service Philosophy is displayed (Reg75&Regs168-172)?

  Yes

  No

  N/A

• The most current copy of the QPCYWA Policy and Procedures is available (Reg 168-172)?

  Yes

  No

  N/A

• The current Weeks Menu is displayed and is varied and nutritious (Reg75,Reg78&Reg80)?

  Yes

  No

  N/A

• There is evidence of individual documentation of children's learning (Reg75&76)?

  Yes

  No

  N/A

• There are community contact information available for families? (Reg173)?

  Yes

  No

  N/A

• The SAC Open Door Policy is displayed (Reg 157)?

  Yes

  No

  N/A

• PCYC Membership - "Why Memberships important" Poster? (Reg168-172)?

  Yes

  No

  N/A

• Does the service have displayed their Service Approval Certificate (license) (Reg173)?

  Yes

  No

  N/A

• Where Audit visit is whilst vacation care is operating; has the service their educator Break Notification displayed (s165)?

  Yes

  No

  N/A

• The service has a display/poster inviting parent feedback on the program etc (Reg157)?

  Yes

  No

  N/A

• The service has the QPCYWA Notice for Volunteers displayed (s12,s13,s21,s109)?

  Yes

  No

  N/A

• The service has a current roster displayed that reflects the educators on floor at time of visit (Reg145)?

  Yes

  No

  N/A

• The service has all educators profiles display]ed - stating name, qualification, certified supervisor number and first aid/CPR/Anaphylaxis & Asthma Qualifications and Blue card details (s172)?

  Yes

  No

  N/A

• The service has who the Nominated Supervisor of the service is (s161)?

  Yes

  No

  N/A

• The service has who the "Person in Charge" displayed and is accurate at the time of visit (s162)?

  Yes

  No

  N/A

• The service utilises the Educator Attendance Register (Reg197)?

  Yes

  No

  N/A

• A sign in and out register for volunteers and visitors is in place and the educators direct person performing audit to sign in (

  Yes

  No

  N/A

• The services has displayed the QPCYWA Vision and Mission Statement ()?

  Yes

  No

  N/A

• Complaints and Comments notification is displayed along with contact numbers and names ()?

  Yes

  No

  N/A

• QPCYWA Privacy Policy is displayed clearly()?

  Yes

  No

  N/A

• The service has prominently displayed either their NCAC Profile if not yet assessed or their NQS rating Displayed ()?

  Yes

  No

  N/A

• Where a service has not been assessed under the new framework, they have displayed a notice "stating the Service has not been assessed under the new framework" ()?

  Yes

  No

  N/A

• There is a map displayed in a prominent position outlined the approved/licensed areas o the service ()?

  Yes

  No

  N/A

• The service has a comment box or similar in their service ()?

  Yes

  No

  N/A

Displays throughout the Room

• There is a display on the Environment and Sustainability ()?

  Yes

  No

  N/A

• Indigenous art and displays as well as multicultural information reflection the children and community are displayed ()?

  Yes

  No

  N/A

• The service has self worth and encouragement displays around the SAC room ()?

  Yes

  No

  N/A

• The service has a display reflecting the National Quality Framework - My Time Our Place as well as language throughout the room ()?

  Yes

  No

  N/A

• There is a display on protective behaviours in the room ()?

  Yes

  No

  N/A

Parent Area Display and Information

• The parent area is easily defined?

  Yes

  No

  N/A

• The parent area is tidy and clean and information is in date

  Yes

  No

  N/A

• There is information available for families on infections (head lice etc) ()?

  Yes

  No

  N/A

• The latest copy of the Parent Handbook is available ()?

  Yes

  No

  N/A

• There is a record format to record any compliance notices for families ()?

  Yes

  No

  N/A

• Information on HubWorks! is available and displayed()?

  Yes

  No

  N/A

• There are parent induction packs available, [ask educator to provide an enrolment pack, then and there]; the pack must contain - handbook, service HubWorks! link to complete enrolment form; PCYC Membership form; Booking forms; All About Me/My Time Our PCYC booklet; Induction Form; latest newsletter and club information ()?

  Yes

  No

  N/A

• There is a copy of the PANOSH (Physical Activities and Nutrition in Outside School Hours) guide in place

  Yes

  No

  N/A

Evidence of Practice

• A variety of resources are set up in the room to engage all the children ()?

  Yes

  No

  N/A

• There is an area for children to rest or sleep ()?

  Yes

  No

  N/A

• The children have free access to craft and play resources ()? There is a craft table or resource trolley available()?

  Yes

  No

  N/A

• The children have free access to outdoor play equipment and resources ()?

  Yes

  No

  N/A

• The children have free access between indoor and outdoor play spaces ()?

  Yes

  No

  N/A

• The service is able to provide evidence of program planning i.e. observation linked to questioning linked to planning linked to actions then around again to observations and so on ()?

  Yes

  No

  N/A

• Children are encouraged by educators to explore the environment ()?

  Yes

  No

  N/A

• There is evidence through activities or resources of science and learning resources ()?

  Yes

  No

  N/A

• There is enough books, magazines and reading resources available for children ()?

  Yes

  No

  N/A

• Is there evidence of interaction and activities relating to the environment?

  Yes

  No

  N/A

Quality Improvement Plan (QIP)

• Does the service have a Quality Improvement Plan in place()?

  Yes

  No

  N/A

• When was the QIP last accessed ()?

  Yes

  No

  N/A

• Is there evidence of continuing improvement i.e. have there been plans of improvement, progress, feedback and accomplishment ()?

  Yes

  No

  N/A

QUALITY AREA TWO - CHILDREN'S HEALTH AND SAFETY

Display, condition and Information available in Kitchen/Food Preparation area

• There is hand washing (5 steps) information/sign displayed ()

  Yes

  No

  N/A

• There is information or a display on correct storage of food ()

  Yes

  No

  N/A

• There is a chopping board guide in place and the correct boards are used for food preparation by the educators ()

  Yes

  No

  N/A

• There is a guide for food preparation displayed ()

  Yes

  No

  N/A

• Benches are clean and free of clutter

  Yes

  No

  N/A

• There is a food handling guided displayed ()

  Yes

  No

  N/A

• There are notifications including photos of children with allergies; these have been reviewed in the last 12 months ().

  Yes

  No

  N/A

• There are Asthma and Anaphylaxis management guides displayed.

  Yes

  No

  N/A

• There is a first aid kit available that is stocked with enough resources to meet the needs of the number of children in care?

  Yes

  No

  N/A

• All children's medication is in date?

  Yes

  No

  N/A

• The medication kit is easily accessible and signed

  Yes

  No

  N/A

• The medication kit is kept out of reach of children

  Yes

  No

  N/A

• The resources in the medication kit are in date.

  Yes

  No

  N/A

• There is a soils bucket available

  Yes

  No

  N/A

• There are laundry facilities or access to them available. Is there record that indicates when towels etc are laundered/

  Yes

  No

  N/A

• Is a cleaning and maintenance record in place and utilised daily.

  Yes

  No

  N/A

Resources and further information displayed

• There is a working telephone at the service.

  Yes

  No

  N/A

• Where there is a child with Anaphylaxis a notice is displayed in parent area for families ()

  Yes

  No

  N/A

• Where the service has had a case of an infectious illness they have notified families using the service.

  Yes

  No

  N/A

• There is an infection exclusion guide displayed for families ()

  Yes

  No

  N/A

• There is an immunisation guide available for families ()

  Yes

  No

  N/A

• Diligent Supervision Poster is in place in staff area

  Yes

  No

  N/A

• There are Indoor/Outdoor Supervision Guides in place

  Yes

  No

  N/A

• There is a healthy food guide displayed

  Yes

  No

  N/A

• Evacuation and Lockdown procedures are displayed as well as an map of evacuation route and meeting place

  Yes

  No

  N/A

Practice, Documentation and Evidence

• Medication Forms are utilised and educators are able to provide correct practice of application and dispensing of medication. ()

  Yes

  No

  N/A

• An evacuation and lockdown drill has been completed in the last three months (one should be done each term and each vacation care period)

  Yes

  No

  N/A

• The educators are aware of what SI01 form is, and the reporting procedure?

  Yes

  No

  N/A

• The educators are aware of what an NL01 Form is and when to utilise it?

  Yes

  No

  N/A

• The educators practice good hygiene practices in food preparation?

  Yes

  No

  N/A

• The educators are aware of 7.2.1 form and the reporting procedures?

  Yes

  No

  N/A

Children's Information

• Roll call is done at the start of each session and educators use HubWorks! utilisation sheet to record attendance

  Yes

  No

  N/A

• Educators are aware of any parenting orders for children in care?

  Yes

  No

  N/A

Administration

• The administration area is easily defined

  Yes

  No

  N/A

• Administration area/desk is clean and well organised.

  Yes

  No

  N/A

• The children and staff files are secure in a locked facility

  Yes

  No

  N/A

• Children's files contain enrolment details that have been reviewed in the last twelve months?

  Yes

  No

  N/A

• A copy of the Child Protection Act 1999 is available for educators

  Yes

  No

  N/A

• There is a copy of Know Your Food Business available for educators?

  Yes

  No

  N/A

• Ki

  Yes

  No

  N/A

• Yes

  No

  N/A

• Yes

  No

  N/A

QUALITY AREA THREE - PHYSICAL ENVIRONMENT

QUALITY AREA FOUR - STAFFING ARRANGEMENTS

QUALITY AREA FIVE - RELATIONSHIPS WITH CHILDREN

QUALITY AREA SIX - COLLABORATIVE PARTNERSHIPS WITH FAMILIES AND COMMUNITIES

QUALITY AREA SIX - LEADERSHIP AND SERVICE MANAGEMENT

Resources and Equipment

• There are enough indoor play equipment and toys for approved number of childre

  Yes

  No

  N/A

• Yes

  No

  N/A