Schools Health & Safety - Management Audit

• Document No.

• Audit Title

• Client / Site

• Conducted on

  Date

• Prepared by

• Auditor to sign

  Sign
• Location
  Address

• Personnel

• Sign off by school representative

  Sign

First aid

• Is there a first aid risk assessment in place?

  Yes

  No

  N/A

• Are first aider contact details displayed?

  Yes

  No

  N/A

• Are first aiders available?

  Yes

  No

  N/A

• Where children under 5 years old may be present are there sufficient staff trained in paediatric first aid?

  Yes

  No

  N/A

• Is there an effective process for ensuring that first aid cover is available for off site visits?

  Yes

  No

  N/A

• Is/are first aid box(es) accessible?

  Yes

  No

  N/A

• Are contents compete, and in date?

  Yes

  No

  N/A

• Is there an effective process for ensuring that fist aid boxes are checked and kept up to date?

  Yes

  No

  N/A

• If there is a defibrillator is there evidence of its correct maintenance? And use by trained personnel?

  Yes

  No

  N/A

• Are staff aware if there are persons on the premises who may have special needs (e.g. Asthma or allergy sufferers) who may need specific medication?

  Yes

  No

  N/A

• Are personal drugs stored securely and appropriately labelled?

  Yes

  No

  N/A

• Comments:

Fire safety

• Is the evacuation plan displayed?

  Yes

  No

  N/A

• Are staff aware of evacuation procedures?

  Yes

  No

  N/A

• Are fire fighting appliances in place, clearly marked for type of fire, and inspected annually?

  Yes

  No

  N/A

• Are there adequate direction notices for fire exits?

  Yes

  No

  N/A

• Have you navigated your way to a final exit via appropriate signage?

  Yes

  No

  N/A

• At the final exit is there a call point, action notice, fire fighting appliances, and does the exit door open easily from the inside? And is it clear of obstructions?

  Yes

  No

  N/A

• Is there a record of an evacuation drill within the last 6 months?

  Yes

  No

  N/A

• Are their evacuation chairs provided?

  Yes

  No

  N/A

• Are they appropriately located?

  Yes

  No

  N/A

• Are there personnel trained in their correct use?

  Yes

  No

  N/A

• Comments:

Refuse

• Is refuse regularly removed from the building?

  Yes

  No

  N/A

• Is there appropriate separation of waste streams?

  Yes

  No

  N/A

• Is refuse stored in appropriate closed containers at suitable position on the site?

  Yes

  No

  N/A

• Comments:

Other

• Have the following tests been completed and records placed on file?

• Fixed electrical installation certificate?

  Yes

  No

  N/A

• Calibration records if necessary?

  Yes

  No

  N/A

• Details

• Comments:

Management of Health & Safety

• Is there an up to date signed policy statement?

  Yes

  No

  N/A

• Is it clear who carries out health & safety duties, and are their responsibilities detailed?

  Yes

  No

  N/A

• Are arrangements in place to monitor the policy?

  Yes

  No

  N/A

• Are sources of advice and safety representation identified?

  Yes

  No

  N/A

• Are the arrangements for reporting accidents and incident understood and working effectively?

  Yes

  No

  N/A

• Are the following hazards adequately controlled via policies, risk assessments, work instructions and procedures as may be appropriate?

• Additional use of school premises (e.g. After school club)

  Yes

  No

  N/A

• Asbestos management?

  Yes

  No

  N/A

• Boiler room(s)

  Yes

  No

  N/A

• Contractor management

  Yes

  No

  N/A

• Display Screen Equipment

  Yes

  No

  N/A

• Drain clearance & maintenance

  Yes

  No

  N/A

• Driving & mobile devices

  Yes

  No

  N/A

• Educational visits

  Yes

  No

  N/A

• Electrical safety

  Yes

  No

  N/A

• Emergency planning & business continuity

  Yes

  No

  N/A

• Events management, including plays and functions

  Yes

  No

  N/A

• First aid, ill health & medicines

  Yes

  No

  N/A

• Food preparation

  Yes

  No

  N/A

• Letting of school premises

  Yes

  No

  N/A

• Finger traps

  Yes

  No

  N/A

• Hand tools

  Yes

  No

  N/A

• New / expectant mothers

  Yes

  No

  N/A

• Play equipment

  Yes

  No

  N/A

• Ponds

  Yes

  No

  N/A

• Slips & trips

  Yes

  No

  N/A

• Violence / Security

  Yes

  No

  N/A

• Traffic management

  Yes

  No

  N/A

• Stress management

  Yes

  No

  N/A

• Swimming pool management

  Yes

  No

  N/A

• Working at height

  Yes

  No

  N/A

• Comments:

The role of Governors

• Has the schools health and safety policy statement been considered by the GB within the last academic year? It should be signed and dated.<br>

  Yes

  No

  N/A

• Is H&S on the GB agenda regularly?<br><br>

  Yes

  No

  N/A

• Is there a committee responsible for H&S?

  Yes

  No

  N/A

• Name of committee ...

• Does HT report to the GB on H&S?<br><br>Does the GB look at housekeeping?<br>

  Yes

  No

  N/A

• Do governors see ...

  Select Organisation Risk Assessments first aid training records internal monitoring results

  • Organisation
  • Risk Assessments
  • first aid
  • training records
  • internal monitoring results

• Do governors undertake their own internal monitoring?

  Yes

  No

  N/A

COSHH

• Does the school know what constitutes a substance hazardous to health is?

  Yes

  No

  N/A

• Guidance on Bexley Safer Schools website
  http://www.bexley.gov.uk/index.aspx?articleid=3628

• Are substances hazardous to health present on the premises?

  Yes

  No

  N/A

• Are appropriate COSHH assessments in place?

  Yes

  No

  N/A

• Describe product and attach photo(s) showing label:

• If required is appropriate Personal Protective Equipment (PPE) available?

  Yes

  No

  N/A

• Comments:

Managing Contractors

• 
  MANAGING CONTRACTORS

• Are only SSIP accredited contractors used?

  Yes

  No

  N/A

• Are DSB (Disclosure & Barring Service - formerly CRB) checks carried out as necessary? This Gould include sub contractors.

  Yes

  No

  N/A

• Have contractors signed in at start of day, and again when leaving?

  Yes

  No

  N/A

• For all significant contracting work was a pre-meeting and regular health and safety update meetings held before and during the project?

  Yes

  No

  N/A

• Are arrangements in place for ensuring the health and safety of staff and pupils whilst contractors are on the premises? <br>This should include physical separation between works and pupils, staff and visitors.

  Yes

  No

  N/A

• Are checks made to ensure that the site is left safe and secure at the end of the day and during weekends and vacations?

  Yes

  No

  N/A

• Has the work been completed to a safe and adequate standard?

  Yes

  No

  N/A

• Who is delegated the duty for monitoring contractors on school premises? <br>

  premises manager

  head teacher

  bursar

  other

• Does the premises manager maintain close liaison with contractors on site?

  Yes

  No

  N/A

Asbestos

• Is 4Thought being updated and e-mail alerts responded to as requiredj?

  Yes

  No

  N/A

• Have any works identified through monitoring been carried out as necessary?

  Yes

  No

  N/A

• Have permits to work been issued where appropriate?

  Yes

  No

  N/A

• Has a Type 3 survey been carried out where necessary?

  Yes

  No

  N/A

• Were licensed contractors used for any works where necessary?

  Yes

  No

  N/A

• Has any asbestos removed been disposed of safely?

  Yes

  No

  N/A

• Have staff been made aware of the presence of asbestos where appropriate and not to cause damage e.g. by pinning etc.?

  Yes

  No

  N/A

• Are staff aware of the procedures for reporting hazards/damaged asbestosis etc.?<br>

  Yes

  No

  N/A

• Are staff aware of the hazards of asbestos and emergency procedures to be followed in the event of accidental exposure?

  Yes

  No

  N/A

• Has training been carried regarding 4Thought and the management of asbestos?<br>N.B. New staff/need for refresher training.

  Yes

  No

  N/A

HSE Checklist

• HSE Asbestos Management - Checklist for Schools
  http://www.hse.gov.uk/services/education/asbestos-checklist.pdf

• Is the school management team aware who has the overall legal responsibility for the management of maintenance and repair of the school buildings?

  Yes

  No

  N/A

• Has the dutyholder carried out a management survey?

  Yes

  No

  N/A

• Does the management survey highlight the location of ACMs?

• Has the dutyholder assessed the potential risk from the ACMs?

  Yes

  No

  N/A

• Does the dutyholder have a management plan detailing how to manage the risks from any ACMs at your school?

  Yes

  No

  N/A

• Are precautions in place to ensure anyone who may disturb ACMs is provided with information about any asbestos present?

  Yes

  No

  N/A

• Are any in-house staff, who may undertake maintenance work, adequately trained?

  Yes

  No

  N/A

Legionella

• Are all checks carried out as laid down in the risk assessment for the control of legionella and records. kept of such checks?

  Yes

  No

  N/A

• Was corrective action taken as appropriate for any problems found during checks?

  Yes

  No

  N/A

• Have staff that require training on legionella management been adequately trainedi?

  Yes

  No

  N/A

• Is the probe used working effectively and has it been calibrated annually with a record kept?

  Yes

  No

  N/A

Electrical Safety

• Has the electrical installation been checked by a competent electrician within the last five years?

  Yes

  No

  N/A

• <br>Have all works identified been carried out?

  Yes

  No

  N/A

• Has all portable electrical equipment been PAT tested at an appropriate interval?

  Yes

  No

  N/A

• Has a central register of portable electrical appliance testing records been maintained?

  Yes

  No

  N/A

• Has a label indicating the last test date been fixed to each portable electrical appliance?

  Yes

  No

  N/A

• Is secondhand equipment brought in?

  Yes

  No

  N/A

• Is it tested?

  Yes

  No

  N/A

• Staff/pupils own items?

  Yes

  No

  N/A

GLAZING

• Has a glazing survey been carried out to identify areas of high risk? (i.e. safety glazing may be required)

  Yes

  No

  N/A

• Where areas of high risk glazing have been identified has remedial action being programmed/undertaken?

  Yes

  No

  N/A

• Is there any signs of damage/broken glazing that requires replacement and are records kept?

  Yes

  No

  N/A

Finger Traps

• Are steps taken to remove/minimise the need for pupils to gather near the doors?

  Yes

  No

  N/A

• Is queuing by pupils in areas away from doors or where possible nearby doors are locked (apart from fire doors)?<br>

  Yes

  No

  N/A

• Are displays, posters or notice boards not placed near/adjacent to doors?<br>

  Yes

  No

  N/A

• Is essential equipment not positioned adjacent to or immediately behind doors e.g. a paper towel dispenser?

  Yes

  No

  N/A

• Are pupils given briefings on the dangers of finger trapping?

  Yes

  No

  N/A

• Are pupils are adequately supervised?<br>

  Yes

  No

  N/A

• Has the need for finger guards been assessed and the doors either been fitted with finger guards or the risk has been eliminated by their design?

  Yes

  No

  N/A

Staff Member

• Are staff aware of Governors role in H&S?

  Yes

  No

  N/A

• Are staff aware of restrictions on contractors used?<br>

  Yes

  No

  N/A

• Are staff given information when building works are to take place?

  Yes

  No

  N/A

• And children briefed?

  Yes

  No

  N/A

• Are staff aware of presence of asbestos containing materials?<br>

  Yes

  No

  N/A

• How to treat ACMs?<br>

  Yes

  No

  N/A

• How to report damage?<br>

  Yes

  No

  N/A

• Have they had formal awareness training?<br>

  Yes

  No

  N/A

• Are staff aware that all electrical equipment should be PAT tested?<br>

  Yes

  No

  N/A

• How to spot faults?<br>

  Yes

  No

  N/A

• What to do with faulty equipment?<br>

  Yes

  No

  N/A

• Whether own equipment can be used?

  Yes

  No

  N/A

• How to report glazing faults?<br>

  Yes

  No

  N/A

• Aware of finger trap hazard?

  Yes

  No

  N/A

• Have children been told?

  Yes

  No

  N/A

• Any controls in lace?<br>

  Yes

  No

  N/A

• How to report problems?

  Yes

  No

  N/A