2 The occupants

  • Max no. Of pupils

  • Max no. Of staff

  • Max no of visitors

  • When is the building occupied?

  • Maximum number of members of the public at one time:

3 Occupants at special risk

  • Sleeping occupants:

  • Disabled occupants:

  • Occupants in remote areas:

  • Lone workers:

  • Other activities:

4 Fire loss experience

Are there any specific concerns within the school relating to H&S?

5 Other relevant background

6 Electrical sources of ignition

  • Are reasonable measures taken to prevent fires of electrical origin?

  • Add media

  • Is the fixed wiring installation periodically tested and inspected?

  • Is there a suitable policy about the use of personal electrical appliances?

  • Is there a suitable limitation on the use of trailing leads and adapters?

  • Comments and hazards observed:

  • Are portable appliances tested/inspected?

7 Smoking

  • Are reasonable measures taken to prevent fires as a result of smoking?

  • Is smoking prohibited in the building?

  • Is smoking prohibited in appropriate areas?

  • Are there suitable arrangements made for those who wish to smoke?

  • Is the appropriate smoking prohibition notice displayed at the building's entrance?

  • Comments and hazards observed:

8 Arson

  • Does the basic security against arson appear reasonable?

  • Is there sufficient control of unnecessary fire load in close proximity to the building or available for ignition by outsiders?

  • Comments and hazards observed:

9 Portable heaters and heating installation

  • Is the use of portable heater avoided as far as reasonably practicable?

  • If portable heaters are used, are the more hazardous types (radiant bars and LPG) avoided?

  • If portable heaters are used are suitable measures taken to minimise the risk of ignition of combustible materials?

  • Are fixed heating installations subject to regular maintenance?

  • Comments and hazards observed:

10 Cooking

  • Are reasonable measures taken to prevent cooking fires?

  • Are filters changed and ductwork cleaned regularly?

  • Are suitable extinguishers available?

  • Comments and hazards observed:

11 Lightning

  • Has the building an effective lightning protection system?

  • Comments and hazards observed:

12 Other significant ignition sources that warrant consideration

  • List other ignition sources:

  • Comments and hazards observed:

13 Housekeeping

  • Is the standard of housekeeping adequate?

  • Are combustible materials separated from ignition sources?

  • Is the unnecessary accumulation of combustibles and waste avoided?

  • Is there appropriate storage of hazardous materials?

  • Are combustible materials stored appropriately?

  • Comments and hazards observed:

14 Hazards introduced by outside contractors and building works

  • Is there sufficient control over works by outside contractors (e.g. Permits to work & hot works permits)?

  • Are fire safety conditions and instructions communicated to contractors?

  • Are in-house maintenance personnel sufficiently controlled?

  • Comments and hazards observed:

15 Means of escape from fire

  • Is the building provided with adequate means of escape in case of fire?

  • Are there sufficient exits?

  • Are exits easily and immediately openable where necessary?

  • Do fire exits open in the direction of travel?

  • Have sliding or revolving doors been avoided as fire exits?

  • Are there adequate means of securing exits?

  • Are there reasonable distances of travel where there is a single direction of travel?

  • Are there reasonable distances of travel where there are alternative means of escape?

  • Are escape routes adequately protected?

  • Are there suitable fire precautions for all inner rooms?

  • Are escape routes unobstructed?

  • Are there suitable means of escape for disabled occupants?

  • Comments and observations:

16 Measures to limit fire spread and development.

  • Is there a sufficient standard of compartmentalisation?

  • Are linings that promote fire spread avoided as far as reasonably practicable?

  • Comments and observations:

17 Escape lighting

  • Is an adequate standard of escape lighting provided?

  • Comments and observations:

18 Fire safety signs and notices

  • Are fire safety signs and notices suitable and sufficient?

  • Add media

  • Comments and observations:

19 Means of giving warning in the event of fire

  • Is a manually operated electrical fire alarm system provided?

  • Is automatic fire detection provided?

  • Is automatic smoke protection provided?

  • Is there remote transmission of alarm signals?

  • Are fire doors propped open in normal use?

  • Fire doors
  • Fire doors propped open?

  • How?

  • Comments and observations:

20 Manual fire extinguishing appliances

  • Is there suitable and sufficient provision of portable fire extinguishers?

  • Are hose reels provided?

  • Comments and observations:

21 Relevant automatic fire extinguishing systems

  • Type of system:

  • Comments and observations:

22 Other relevant fixed systems

  • Type of system:

  • Comments and observations:

23 Procedures and arrangements

  • Person responsible for fire safety:

  • Are there competent persons available to assist in implementing fire safety arrangements?

  • Are appropriate fire procedures in place? (including arrangements for calling the fire service)

  • Are there people nominated to respond to fire?

  • Is here appropriate liaison with the fire service?

  • Do routine in-house inspection of fire precautions take place?

  • Comments and observations:

24 Training and drills

  • Are staff given instruction on induction?

  • Do staff receive occasional refresher training?

  • Are staff with special responsibilities given appropriate training?

  • Are fire drills carried out at least twice a year?

25 Testing and maintenance

  • Is the workplace adequately maintained?

  • Is there weekly testing and periodic servicing of the fire detection and alarm system?

  • Is there monthly, six-monthly and annual testing of the emergency lighting?

  • Is there annual maintenance of fire extinguishing equipment?

  • Is there annual inspection and test of the lightning protection system?

  • Other relevant inspection and test

  • Comments and observations:

26 Records

  • Are there records of fire drills?

  • Are there records of fire training?

  • Are there records of fire alarm tests?

  • Are there records of emergency lighting tests?

  • Are there records of maintenance and testing of other fire protection systems?

  • Comments and observations:

External/Internal Rooms & Spaces

Classroom

    Classroom
  • Name of classroom:

  • Are the walls, floor and ceiling in good repair and condition?

  • Which of the following are not in good repair?

  • Add comments about defects

  • Is all electrical equipment maintained in good condition & repair?

  • Electrical Equipment identity

  • Electrical Equipment
  • Make:

  • Model:

  • Nature of fault

  • Is all of the furniture maintained in good repair?

  • Furniture identity

  • Furniture
  • Description:

  • Nature of fault:

  • Good standards of housekeeping, access and egress maintained?

  • Circulation routes clear?

  • Trailing leads avoided?

  • Clear view of safety signs?

  • Lighting in good order & repair?

  • Lighting suitable & sufficient?

  • Fire doors maintained?

  • What problems were identified?

  • Appropriate Fire exit sign & action notice present?

  • Comments:

Office/ Room/ Space

    Office/ Room/ Space
  • Name of office/room/space:

  • Are the walls, floor and ceiling in good repair and condition?

  • Which of the following are not in good repair?

  • Add comments about defects

  • Is all electrical equipment maintained in good condition & repair?

  • Electrical Equipment identity

  • Electrical Equipment
  • Make:

  • Model:

  • Nature of fault

  • Is all of the furniture maintained in good repair?

  • Furniture identity

  • Furniture
  • Description:

  • Nature of fault:

  • Good standards of housekeeping, access and egress maintained?

  • Circulation routes clear?

  • Trailing leads avoided?

  • Clear view of safety signs?

  • Lighting in good order & repair?

  • Lighting suitable & sufficient?

  • Fire doors maintained?

  • What problems were identified?

  • Appropriate Fire exit sign & action notice present?

  • Comments:

Corridor(s)

    Corridor(s)
  • Name of Corridor(s):

  • Are the walls, floor and ceiling in good repair and condition?

  • Which of the following are not in good repair?

  • Add comments about defects

  • If any electrical equipment is present should it be there?

  • Is all electrical equipment maintained in good condition & repair?

  • Electrical Equipment identity

  • Electrical Equipment
  • Make:

  • Model:

  • Nature of fault

  • If any furniture is present should it be there?

  • Is all furniture maintained in good condition & repair?

  • Furniture identity

  • Furniture
  • Description:

  • Nature of fault:

  • Good standards of housekeeping, access and egress maintained?

  • Circulation routes clear?

  • Trailing leads avoided?

  • Clear view of safety signs?

  • Lighting in good order & repair?

  • Lighting suitable & sufficient?

  • Fire doors maintained?

  • What problems were identified?

  • Appropriate Fire exit sign & action notice present?

  • Comments:

Sanitary Accommodation:

    Sanitary Accommodation
  • Name of Sanitary Accommodation:

  • Are the walls, floor and ceiling in good repair and condition?

  • Which of the following are not in good repair?

  • Add comments about defects

  • Are the W.C.'s in good repair and condition?

  • What is the nature of the defect?

  • Are the urinals in good repair and condition?

  • What is the nature of the defect?

  • Are the wash hand basins in good repair and condition?

  • What is the nature of the defect?

  • Are all the appliances clean?

  • Good standards of housekeeping, access and egress maintained?

  • Circulation routes clear?

  • Trailing leads avoided?

  • Clear view of safety signs?

  • Lighting in good order & repair?

  • Lighting suitable & sufficient?

  • Are all fire doors maintained in good and effective working order?

  • Door
  • Identify location of door

  • What problems were identified?

  • Final exit

  • Exit sign present?

  • Doors open easily

  • Exit unobstructed

  • Call point & emergency action notice present?

  • Add photo

  • Does the corridor lead to a place of safety?

  • Comments:

External Area(s)

    External Area(s)
  • Name/Description:

  • Which of the following are not in good repair?

  • Add comments about defects

  • Add photos

  • Is there a pond?

  • Are the following safeguards in place?

  • Comments:

General

First aid

  • Is there a first aid risk assessment in place?

  • Are first aider contact details displayed?

  • Are first aiders available?

  • Where children under 5 years old may be present are there sufficient staff trained in paediatric first aid?

  • Is there an effective process for ensuring that first aid cover is available for off site visits?

  • Is/are first aid box(es) accessible?

  • Are contents compete, and in date?

  • Is there an effective process for ensuring that fist aid boxes are checked and kept up to date?

  • If there is a defibrillator is there evidence of its correct maintenance? And use by trained personnel?

  • Are staff aware if there are persons on the premises who may have special needs (e.g. Asthma or allergy sufferers) who may need specific medication?

  • Are personal drugs stored securely and appropriately labelled?

  • Comments:

Fire safety

  • Is the evacuation plan displayed?

  • Are staff aware of evacuation procedures?

  • Are fire fighting appliances in place, clearly marked for type of fire, and inspected annually?

  • Are there adequate direction notices for fire exits?

  • Have you navigated your way to a final exit via appropriate signage?

  • At the final exit is there a call point, action notice, fire fighting appliances, and does the exit door open easily from the inside? And is it clear of obstructions?

  • Is there a record of an evacuation drill within the last 6 months?

  • Are their evacuation chairs provided?

  • Are they appropriately located?

  • Are there personnel trained in their correct use?

  • Comments:

Refuse

  • Is refuse regularly removed from the building?

  • Is there appropriate separation of waste streams?

  • Is refuse stored in appropriate closed containers at suitable position on the site?

  • Comments:

Other

  • Have the following tests been completed and records placed on file?

  • Fixed electrical installation certificate?

  • Calibration records if necessary?

  • Details

  • Comments:

Management of Health & Safety

  • Is there an up to date signed policy statement?

  • Is it clear who carries out health & safety duties, and are their responsibilities detailed?

  • Are arrangements in place to monitor the policy?

  • Are sources of advice and safety representation identified?

  • Are the arrangements for reporting accidents and incident understood and working effectively?

  • Are the following hazards adequately controlled via policies, risk assessments, work instructions and procedures as may be appropriate?

  • Additional use of school premises (e.g. After school club)

  • Asbestos management?

  • Boiler room(s)

  • Contractor management

  • Display Screen Equipment

  • Drain clearance & maintenance

  • Driving & mobile devices

  • Educational visits

  • Electrical safety

  • Emergency planning & business continuity

  • Events management, including plays and functions

  • First aid, ill health & medicines

  • Food preparation

  • Letting of school premises

  • Finger traps

  • Hand tools

  • New / expectant mothers

  • Play equipment

  • Ponds

  • Slips & trips

  • Violence / Security

  • Traffic management

  • Stress management

  • Swimming pool management

  • Working at height

  • Comments:

The role of Governors

  • Has the schools health and safety policy statement been considered by the GB within the last academic year? It should be signed and dated.

  • Is H&S on the GB agenda regularly?

  • Is there a committee responsible for H&S?

  • Name of committee ...

  • Does HT report to the GB on H&S?

    Does the GB look at housekeeping?

  • Do governors see ...

  • Do governors undertake their own internal monitoring?

COSHH

  • Does the school know what constitutes a substance hazardous to health is?

  • Guidance on Bexley Safer Schools website
    http://www.bexley.gov.uk/index.aspx?articleid=3628

  • Are substances hazardous to health present on the premises?

  • Are appropriate COSHH assessments in place?

  • Describe product and attach photo(s) showing label:

  • If required is appropriate Personal Protective Equipment (PPE) available?

  • Comments:

Managing Contractors


  • MANAGING CONTRACTORS

  • Are only SSIP accredited contractors used?

  • Are DSB (Disclosure & Barring Service - formerly CRB) checks carried out as necessary? This Gould include sub contractors.

  • Have contractors signed in at start of day, and again when leaving?

  • For all significant contracting work was a pre-meeting and regular health and safety update meetings held before and during the project?

  • Are arrangements in place for ensuring the health and safety of staff and pupils whilst contractors are on the premises?
    This should include physical separation between works and pupils, staff and visitors.

  • Are checks made to ensure that the site is left safe and secure at the end of the day and during weekends and vacations?

  • Has the work been completed to a safe and adequate standard?

  • Who is delegated the duty for monitoring contractors on school premises?

  • Does the premises manager maintain close liaison with contractors on site?

Asbestos

  • Is 4Thought being updated and e-mail alerts responded to as requiredj?

  • Have any works identified through monitoring been carried out as necessary?

  • Have permits to work been issued where appropriate?

  • Has a Type 3 survey been carried out where necessary?

  • Were licensed contractors used for any works where necessary?

  • Has any asbestos removed been disposed of safely?

  • Have staff been made aware of the presence of asbestos where appropriate and not to cause damage e.g. by pinning etc.?

  • Are staff aware of the procedures for reporting hazards/damaged asbestosis etc.?

  • Are staff aware of the hazards of asbestos and emergency procedures to be followed in the event of accidental exposure?

  • Has training been carried regarding 4Thought and the management of asbestos?
    N.B. New staff/need for refresher training.

HSE Checklist

  • HSE Checklist

  • Is the school management team aware who has the overall legal responsibility for the management of maintenance and repair of the school buildings?

  • Has the dutyholder carried out a management survey?

  • Does the management survey highlight the location of ACMs?

  • Has the dutyholder assessed the potential risk from the ACMs?

  • Does the dutyholder have a management plan detailing how to manage the risks from any ACMs at your school?

  • Are precautions in place to ensure anyone who may disturb ACMs is provided with information about any asbestos present?

  • Are any in-house staff, who may undertake maintenance work, adequately trained?

Legionella

  • Are all checks carried out as laid down in the risk assessment for the control of legionella and records. kept of such checks?

  • Was corrective action taken as appropriate for any problems found during checks?

  • Have staff that require training on legionella management been adequately trainedi?

  • Is the probe used working effectively and has it been calibrated annually with a record kept?

Electrical Safety

  • Has the electrical installation been checked by a competent electrician within the last five years?


  • Have all works identified been carried out?

  • Has all portable electrical equipment been PAT tested at an appropriate interval?

  • Has a central register of portable electrical appliance testing records been maintained?

  • Has a label indicating the last test date been fixed to each portable electrical appliance?

  • Is secondhand equipment brought in?

  • Is it tested?

  • Staff/pupils own items?

GLAZING

  • Has a glazing survey been carried out to identify areas of high risk? (i.e. safety glazing may be required)

  • Where areas of high risk glazing have been identified has remedial action being programmed/undertaken?

  • Is there any signs of damage/broken glazing that requires replacement and are records kept?

Finger Traps

  • Are steps taken to remove/minimise the need for pupils to gather near the doors?

  • Is queuing by pupils in areas away from doors or where possible nearby doors are locked (apart from fire doors)?

  • Are displays, posters or notice boards not placed near/adjacent to doors?

  • Is essential equipment not positioned adjacent to or immediately behind doors e.g. a paper towel dispenser?

  • Are pupils given briefings on the dangers of finger trapping?

  • Are pupils are adequately supervised?

  • Has the need for finger guards been assessed and the doors either been fitted with finger guards or the risk has been eliminated by their design?

Staff Member

  • Are staff aware of Governors role in H&S?

  • Are staff aware of restrictions on contractors used?

  • Are staff given information when building works are to take place?

  • And children briefed?

  • Are staff aware of presence of asbestos containing materials?

  • How to treat ACMs?

  • How to report damage?

  • Have they had formal awareness training?

  • Are staff aware that all electrical equipment should be PAT tested?

  • How to spot faults?

  • What to do with faulty equipment?

  • Whether own equipment can be used?

  • How to report glazing faults?

  • Aware of finger trap hazard?

  • Have children been told?

  • Any controls in lace?

  • How to report problems?

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