Do you have access to the following Health & Safety documents?

1) University Policy (Policies section University web page)

2) School Policy (Sept 2015 – green cover, available on School H&S website)

3) Relevant University H&S Services Policy & Advisory Notices if applicable to your office such as manual handling, ladder safety etc.

N.B. Documents 1 & 3 are available from the University Health & Safety website

Risk Assessments

Have appropriate tests been carried out for the following?

4) Visual Display Units

5) Manual Handling

6) Electrical testing


Are the following adequate and in good working order?

7) Lighting

8) Heating

9) General ventilation

10) Windows

11) Doors

12) Floors

Where fitted are the following services in good order?

13) Electrical supply

14) Gas supply

15) Water supply

16) Sink waste

17) Telephone


18) Is the room clean and tidy?

19) Is general storage adequate?

20) Are the floor and are passages clear of obstruction?


Are the following in good order and suitable for the purpose?

21) Chairs

22) Work surface (desk/table/bench)

23) Shelving (wall mounted/cupboards)

24) File cabinets

25) Window blinds

Carbon Creep

How many of the following electrical items does the office contain:

26) Portable heater

27) Fan

28) Kettle/coffee-maker

29) Fridge

If present, make sure the fridge is not set too high, i.e. temperature should be 1-3 centigrade.

26) Microwave

31) Chargers/docking stations for portable devices

If present,, make the room occupants aware of guidance to turn off chargers, etc. when not in use, particularly over-night and weekends.


Personal Health Surveillance

If required have you been advised about the following Health checks? [Please note: Advice is given in the School Induction booklet and the School Health and Safety Policy available on the School H&S Intranet]:

32) Eye Test for Display Screen Equipment use


Inspection Leader
Room occupant
Room occupant
Room occupant
Please note that this checklist is a hypothetical example and provides basic information only. It is not intended to take the place of, among other things, workplace, health and safety advice; medical advice, diagnosis, or treatment; or other applicable laws. You should also seek your own professional advice to determine if the use of such checklist is permissible in your workplace or jurisdiction.