Information
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Audit Title
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Document No.
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Client / Site
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Conducted on
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Prepared by
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Location
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Personnel
Senior Management Commitment
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There is a senior management position (s) allocated to overall OHS responsibility, including reporting on the OHS management systems to the board or senior management group.
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Senior management in this criterion goes beyond site management and the definition of what constitutes a senior may change dependant of the size of the company.
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Position with overall OHS responsibility within the organisation that reports to the board or senior management team is identified.
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Position statement(s) or role description(s) that confirm allocation of heath and safety management system responsibility and specifies reporting requirements to senior management or board.
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Company organisational chart that shows senior management has responsibility for the health and safety management function.
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Minutes of board meetings or senior management meetings showing review of OHS issues.
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There is a signed OHS policy that is communicated to all parties (eg. employees, sub-contrctors, and clients) involved in the construction project.
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There is a documented process/procedure or similar document) that defines the method of communicating the OHS policy content to all site workers/relevant parties.
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A copy of the OHS policy signed by the current managing director/CEO, within the defined current policy review period i.e. it is current.
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An electronic copy of the OHS policy on the companies web page.
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Policy communicated in induction material and records of induction contents kept.
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Policy included in tender documents.
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OHS policy displayed in reception/visitors area
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OHS policy posted in areas accessible to employees eg <br>Crib room.
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Document has revision numbers indicating review.
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The site specific OHS management plan developed for the project:<br>Is signed off authorised by the senior management position that is allocated overall OHS responsibility for the project<br>Clearly defines the OHS roles and reponsibilities of the site management<br>Applies to all activities undertaken or proposed to be undertaken by the company. <br>Defines the companies priorites <br>Sets time frames
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The senior management position that is allocated overall OHS responsibility for the project is identified.
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An OHS plan has been established for the project that is site specific, relevant to the site risks and signed of by the current senior management position that is allocated overall OHS responsibility for the project.
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OHS plan defines the organisations priorities with time frames set, including, OHS objectives and targets applicable to the project.
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OHS roles and responsibilities of site management are clearly defined and outlined within plan or relevant position descriptions for the project.
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Documented process/procedure for OHS plan development.
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There is a documented process that ensures senior managers regulary vist the site and discuss OHS iissues with site management and employees.
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NOTE <br>the criterion is about senior managers at organisation level demonstrating leadership and commitment to OHS, <br>It is not sufficent for senior managers to merely be able to demonstrate regular visits to the project, they must be able to demonstrate that OHS issued have been discussed/reviewed in consultation with site management and relevant employees within the context of defined tasks and functions established within the organisation OHSMS <br>Senior Managers , in this criterion goes beyond site management and the definition of what constitutes a senior manager may change dependant on the size of the company.
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There is a documented process/ procedure (or similar document) that defines a requirement for senior manager to visit projects/sites and carried out defined OHS functions that will result in OHS issues being discussed with both site management and workers.
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KPIs/position description(s) for senior management.
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Senior management visit schedule/roster for visits.
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Specific criteria that senior managers review when on site.
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Records of visits that review OHS issues for the project and site meetings/toolbox talks demonstrating senior management discuss OHS issues.
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Records of health and safety representative (HSR) health and safety (H&S) committee meetings showing attendance of senior managers.
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There is a documented process at the senior management level for monitoring, resolving and preventing significant OHS issues eg:<br>Fatality <br>Serious injury <br>incident <br>Non compliance
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NOTE <br>The intent of this criterion is not aimed at addressing routine day to day site matters, it is intended to demonstrate an escalation process, the capture of organisational wide issues and ensure that lessons are learnt and shared throughout an organisation, as well as demonstrate leadership where required at senior management level.
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There is a documented process/procedure (or similar document) that defines a requirement and the methodology for senior manangement to monitor, identify and understand, resolve and prevent significant OHS issues.
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Demonstrate involvement in incident reporting and investigation processes.
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High potential incident reporting and notification process.
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Lessons learnt mechanisms and senior management OHS derectives.
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Minutes of senior management group or board meetings where incidents, OHS performance and other significant OHS issues are reviewed and addressed.
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Reports or presentations made to senior management group or board.
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Position descriptions.
