Service Health & Safety Interim Visit (1.0)

• Location being visited:

• Address:

• Date of Visit:

  Date

• Name of service representative seen:

• E-mail address of service manager for Actions to be sent through to.

• Name of Advisor:

Introductions and format of the visit

• Introductions

• Interim visits are usually carried out annually between full audits, which usually take place every three years.
  
  This is an opportunity to revisit any outstanding items from your last audit/visit, to discuss any current health & safety issues affecting your service and also to answer any health & safety queries you may have.

Last H&S Audit

• Date of last full H&S Audit:

  Date

• Audit carried out by:

General Information

• Name of service:

• Name of Business Manager:

• Name of Site Manager/Caretaker:

• Staff Headcount:

• Service type/provision:

Service Level Agreements

• Do you have SLA's with any other 3rd Parties (i.e. Catering, Cleaning, Property Management and Security)?:

  Yes

  No

• Catering

• Who provides this service?

• What service agreement do you have?

• Cleaning

• Who provides this service?

• What service agreement do you have?

• Property Management

• Who provides this service?

• What service agreement do you have?

• Security

• Who provides this service?

• What service agreement do you have?

• Other

• What service is provided?

• Who provides this service?

• What service agreement do you have?

General Notes

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Review of Statutory Checks

• Ensure you have carried out a review, to see that regular checks are being carried out and suitably recorded by the service.

Outstanding actions from last H&S Audit

• Discuss any outstanding actions from last H&S Audit / Interim visit.

• Details of actions service has taken since last H&S Audit / Interim Visit

Training

• Discuss any H&S training requirements.

• Any notes applicable to H&S training.

Fire Risk Assessment

• Does the site have a Fire Risk Assessment?

  Yes

  No

• Date of Fire Risk Assessment:

  Date

• Fire Risk Assessment carried out by:

• Is the FRA current and reviewed annually?

  Yes

  No

• Any substantial actions outstanding on FRA:

  No

  Yes

• Health & Safety Advisor to escalate to Assistant Environmental Health Manager (Health & Safety)

• Any notes applicable to Fire Risk Assessment:

• 

Asbestos

• Does the service have any know Asbestos Containing Materials on site?

  No

  Yes

• Does the service have a printed copy of the Asbestos Register, available at Reception/Main Office?

  Yes

  No

• Is the Asbestos Register current and up to date?

  Yes

  No

• Does the Asbestos Register contain plans/location drawings/photographs?

  Yes

  No

• Any notes applicable to Asbestos Register:

• Notify service they need to print out a copy of the Asbestos Register and keep it available at reception/main office for immediate viewing (if required).

Accidents

• Has the service had any serious accidents since our last visit?

  No

  Yes

• Details of any serious accidents:

Electric Vehicle Charging Points

• Does the service have any electric vehicle charging points on site?

  No

  Yes

• Remind service that the Fire Risk Assessment should include fire risks associated with charging electric vehicles.

Walk around Site

• Carry out a physical walk around site.

• Details of area walked around:

Issue No.

• Health & Safety Issue:

• Location (if required):

• Photo (if required):

  Media

Any other H&S Matters

• Discuss any other H&S matters the Service / H&S Advisor have.
Issue No.

• Health & Safety Issue:

• Location (if required):

• Photo (if required):

  Media

Signature

• H&S Advisors Signature

  Sign