Information

  • Client/Site

  • Location
  • Conducted on

  • Compliance areas covered:

  • Fire Safety

  • Asbestos

  • Gas Safety

  • Electrical Safety

  • Legionella

  • Lifts

  • Prepared by

  • Premise Service Lead undertaking day-to-day activities at the building

  • Document No.

Fire Safety

  • Has a Fire Risk Assessment been carried out on the common areas of the building?

  • Are there any overdue actions from the most recent Fire Risk Assessment?

  • Is the communal AFD system subject to a regular Periodic Inspection and test by a competent person (maximum period of 6 months between inspections) and a satisfactory report issued (BS5839:Part 1)?

  • Are weekly operational call point tests carried out on the communal AFD system?

  • Are emergency lighting systems subject to an annual full rated (e.g. 3 hrs) test by a competent person and a satisfactory report issued (BS5266)?

  • Are emergency lighting systems subject to a monthly short functional test and a satisfactory report issued?

  • In buildings over 18m, are dry risers serviced once every 6 months with a pressure test carried out once every 12 months and a satisfactory report issued (BS9990)?

  • Are AOV systems subject to yearly inspection and a satisfactory report issued (BS7346-8)?

  • Are fire extinguishers inspected annually by a competent person?

  • Is the Fire Alarm Panel accompanied with a zone plan?

  • Is a Premise Information Box present?

  • Are fire doors capable of closing to the frame with adequate self-closing devices or on mag locks that will release in the event of a fire?

  • Were fire doors closed or held open on an automatic release system at the time of audit?

  • Are external metal fire escapes subject to survey every 5 years (BS8210) and a satisfactory report issued?

  • Is fire safety compliance documentation available and accessible at all times - either held on site or electronically on an asset management system in accordance with Enfield Council Corporate Landlord Policy?

Asbestos

  • Is the Asbestos Management Plan available that comprises the necessary sections?

  • The latest asbestos survey (available from the web register)

  • A copy of the Asbestos Action Plan (items that require action)

  • Asbestos Communication Plan (information to be communicated to staff/contractors)

  • Drawing/plan of premise

  • Does the responsible person know generally where asbestos may be present or where it should be presumed to be present (quick reference section on asbestos survey)?

  • Have staff been briefed not to damage or perforate asbestos material in any way (i.e. do not pin, staple or tack displays to walls

Gas Safety and Boilers

  • Where gas mains are present, are records available demonstrating that gas appliances are subject to an annual safety inspection (CP12, CP15 or CP17) and a satisfactory report issued?

  • Is there evidence that any remedial works raised in the annual inspection have been addressed within stated timescales?

  • Do gas/boiler rooms have appropriate signage?

  • Is the emergency gas shut off valve available and clearly labelled?

  • Is the floor of the gas/boiler room in good condition and free from slips/trips and any water residue?

  • Is gas safety compliance documentation available and accessible at all times - either held on site or electronically on an asset management system in accordance with Enfield Council Corporate Landlord Policy?

Electrical Safety

  • Has the fixed electrical installation of the building been inspected within the last 5 years and a satisfactory Electrical Installation Report issued?

  • Is there evidence that any remedial works raised in the common areas Electrical Installation Condition Report have been addressed within the specified timescale?

  • Where portable electrical appliances are supplied in common areas, are they subject to Portable Appliance Testing (PAT) on a risk based frequency with records available?

  • Where the premises have any electrically powered doors are these maintained on a regular basis with satisfactory records available?

  • Is there evidence that any Lightning Protection System is tested and maintained annually by a competent person with a satisfactory report issued (BSEN62305)?

  • Do electric intake/plant rooms have appropriate signage in place?

  • Is the general standard of lighting adequate throughout the premises? (Consider lighting levels, flickering strip lighting, over sensitive light sensors and timer switches)?

  • Is electrical safety compliance documentation available and accessible at all times - either held on site or electronically on an asset management system in accordance with Enfield Council Corporate Landlord Policy?

Legionella

  • Is there an up to date, legionella risk assessment in place?

  • Is there evidence that high and medium risks identified in the Legionella Risk Assessment have been addressed within stated timescales?

  • Has water temperature monitoring been implemented with satisfactory results?

  • Is the Premise Service Lead undertaking and maintaining records of any checks assigned to them under the water management plan (e.g. flushing of outlets in properties void for 7 or more days)?

  • Is legionella compliance documentation available and accessible at all times - either held on site or electronically on an asset management system in accordance with Enfield Council Landlord Policy?

Lifts and Lifting Operations

  • Is there evidence that passenger lifts are subject to a thorough inspection (e.g. equivalent to 6 monthly LOLER certificates of thorough examination)?

  • Is there evidence that any remedial actions identified have been addressed within stated timescales?

  • Is lifting equipment subject to a suitable maintenance regime (every 2 months)?

  • Are all fixed mobility aids (stair lifts/platform lifts) subject to a regular inspection and testing regime by a competent person with records available?

  • Where attachments are used for lifting equipment such as cages, slings, harnesses, chains etc., are they also periodically examined?

  • Is access to lift room or access to the use of specific lifting equipment (such as hoists including person hoists. vehicle lifts etc.) controlled?

  • Is lift compliance documentation available and accessible at all times - either held on site or electronically on an asset management system in accordance with Enfield Council Landlord Policy?

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