SHEQ Site Assessment

• Document No.

• Client / Site

• Conducted on

  Date

• Carried out by

• Location
  Address

• Manager

Policies & Procedures

• Is the new style Law Poster completed and displayed?

  Yes

  No

  N/A

• Are all relevant Policies & Procedures displayed and up to date?

  Yes

  No

  N/A

Accident & Near Miss Reporting

• Are staff able to describe the accident reporting system?

  Yes

  No

  N/A

• Carry out a review of the last accident or TCA

  Yes

  No

  N/A

• Do staff know how to raise a Near Miss?

  Yes

  No

  N/A

• Are Near Misses trended and actions feed back to staff?

  Yes

  No

  N/A

Welfare Facilities

• Are they adequate, satisfactory, and clean?

  Safe

  At Risk

  N/A

Eating Facilities

• Do facilities have hot/cold running water and a means of heating food?

  Safe

  At Risk

  N/A

Working Environment

• Is the lighting, temperature, noise & layout satisfactory?

  Safe

  At Risk

  N/A

• Is the Environment free from dust or dusty conditions?

  Safe

  At Risk

  N/A

Manual Handling

• Are there any high risk tasks?

  Safe

  At Risk

  N/A

• Are assessments carried out and implemented?

  Safe

  At Risk

  N/A

• Has POPS been rolled out or refreshed to staff?

  Yes

  No

  N/A

Access & Egress

• Are all access routes unobstructed, clearly defined and in good condition?

  Yes

  No

  N/A

Access Equipment

• Right for the job, properly erected and maintained?

  Safe

  At Risk

  N/A

• Is there an access equipment register in place?

  Safe

  At Risk

  N/A

• Is there any damaged equipment?

  Yes

  No

  N/A
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• Enter faulty equipment

Equipment

• "Asset"

• "Nature of fault"

• Photo

  Media

• Is there any damaged equipment?

  Yes

  No

  N/A
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• Enter faulty equipment

Equipment

• "Asset"

• "Nature of fault"

• Photo

  Media

Ladders/Stepladders

• Is there a Ladder Register in place?

  Safe

  At Risk

  N/A

• Are they the correct type for the job?

  Safe

  At Risk

  N/A

• Is there evidence of the LPOWRA being used?

  Safe

  At Risk

  N/A

• Is there any damaged equipment?

  Yes

  No

  N/A
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• Enter faulty equipment

Equipment

• "Asset"

• "Nature of fault"

• Photo

  Media

Work Equipment

• Is there an Equipment Register in Place?

  Safe

  At Risk

  N/A

• Are the guards in place, effective and properly maintained?

  Safe

  At Risk

  N/A

• Are there Machinery Risk Assessments in place?

  Safe

  At Risk

  N/A

• Are hand tools correct for the job, in good condition and properly stored?

  Safe

  At Risk

  N/A

• Is there any damaged equipment?

  Yes

  No

  N/A
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• Enter faulty equipment

Equipment

• "Asset"

• "Nature of fault"

• Photo

  Media

• Is there evidence that power tools have been inspected?

  Safe

  At Risk

  N/A

Occupational Health

• Is there a Noise Risk Assessment in place?

  Safe

  At Risk

  N/A

• Is there correct hearing protection in place?

  Safe

  At Risk

  N/A

• Is Audiometric Testing being undertaken?

  Safe

  At Risk

  N/A

• Is there a Hand Arm Vibration (HAV) Register in place

  Safe

  At Risk

  N/A

Electrical Equipment

• Is there a PAT Register in place?

  Safe

  At Risk

  N/A

• Are leads tidy?

  Yes

  No

  N/A

• Is there any damaged equipment?

  Yes

  No

  N/A
Tap to enter information

• Enter faulty equipment

Equipment

• "Asset"

• "Nature of fault"

• Photo

  Media

Risk Management

• Have Risk Assessment been completed for significant risks?

  Yes

  No

  N/A

• Are they suitable and sufficient?

  Yes

  No

  N/A

• Is there evidence of POWRA being used?

  Yes

  No

  N/A

• Are there method statements or safe systems of work available?

  Safe

  At Risk

  N/A

• Are they being followed?

  Yes

  No

  N/A

Visual Display Units

• Is there a DSE Register available & up to date?

  Yes

  No

  N/A

• Have DSE Assessments been completed for all users?

  Safe

  At Risk

  N/A

• Has any assessment identified a member of staff with a higher risk rating?

  Safe

  At Risk

  N/A

COSHH

• Are Sypol COSHH assessments available and in use?

  Safe

  At Risk

  N/A

• Are COSHH articles & Substances properly stored?

  Yes

  No

  N/A

• Have LEV been maintained & tested?

  Safe

  At Risk

  N/A

PPE

• Correct for task, worn and in good condition?

  Safe

  At Risk

  N/A

Sub Contractors

• Is there a Sub Contractor booking in & out board in use?

  Yes

  No

  N/A

• Are there control rules and procedures and are they being followed?

  Yes

  No

  N/A

• Have Sub Contractor inspections been carried out?

  Yes

  No

  N/A

• Is there a Sub Contractor SQEP file available?

  Yes

  No

  N/A

• Is there evidence of Sub Contractor performance reviews being undertaken?

  Yes

  No

  N/A

Vulnerable Persons

• Any Vulnerable Persons Employed?

  Yes

  No

  N/A
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New & Expectant Mothers

• New & Expectant Mothers Risk Assessment in place?

  Safe

  At Risk

  N/A

• Facilities for resting available?

  Yes

  No

  N/A

Young Persons

• Are Young Persons Employed?

  Yes

  No

  N/A

• Is a Young Persons Risk Assessment in place?

  Yes

  No

  N/A

Radiation Management

• Is Radiation Management required?

  Yes

  No

  N/A
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• Are all outstanding actions from last audit closed?

  Safe

  At Risk

  N/A

• Who is the RPS

• What RWP applies?

• Is dosimetry information being reviewed?

  Safe

  At Risk

  N/A

• Is the Radiation Management File, and procedures up to date?

  Safe

  At Risk

  N/A

Construction, Design & Management

• Is there any project works covered by CDM being carried out?

  Yes

  No

  N/A
Tap to enter information

• Notifiable?

  Yes

  No

  N/A

• Is there evidence of a Health & Safety Plan in place?

  Yes

  No

  N/A

Training

• Is there an up to date organisation chart displayed?

  Yes

  No

  N/A

• Is there evidence that the SQEP file has the required elements (Role Profile, Qualification or Declarations, Competence Assessments)?

  Yes

  No

  N/A

• Check 10% of staff SQEP file requirements against the training matrix.

  Yes

  No

  N/A

• Are staff set to work or receive a pre-job briefing by their supervisor?

  Yes

  No

  N/A

Policies & Procedures

• Is the company sustainability policy on display?

  Yes

  No

  N/A

• Are the Environmental Procedures accessible and in use?

  Yes

  No

  N/A

Induction & Training

• Have all staff received an environmental/sustainability induction?

  Yes

  No

  N/A

• Have any environmental toolbox talks taken place within the last quarter?

  Yes

  No

  N/A

Environmental Aspects Register

• Is there a current & up to date Aspects Register available?

  Yes

  No

  N/A
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• Last review date

• Is there a current & up to date Legal Register available?

  Yes

  No

  N/A
Tap to enter information

• Last review date

Sustainability action plan

• Is there a current & up to date Sustainability Action Plan available?

  Yes

  No

  N/A
Tap to enter information

• Last review date

Sustainability Objectives

• Are there examples of how we have worked together with the client to meet their sustainability objectives (Reduction in waste, energy, water, biodiversity, volunteering opportunities)?

  Yes

  No

  N/A
Tap to enter information

• Explain why not.

Community Engagement

• Is there a current & up to date Community Engagement Plan available?

  Yes

  No

  N/A
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• Last review date

Emergency Procedures

• Have emergency Procedures been established on site to minimise the impact of an environmental incident?

  Yes

  No

  N/A

• Has the Emergency Response Plan (PPG21) been tested?

  Yes

  No

  N/A

• Are appropriate spill kits in place in chemical and oil storage area's?

  Yes

  No

  N/A

Documentation

• Are all appropriate licences, records, permits, consents or exemptions in place and available? (Check using site environmental aspects register)

  Yes

  No

  N/A

Waste Management

• Have all waste streams that COFELY are responsible for been identified with processes to manage these appropriately?

  Yes

  No

  N/A

• Is recycling in operation on the site?

  Yes

  No

  N/A

• Does the site have appropriate records of waste disposal? (Check completion of waste transfer notes & waste consignment notes).

  Yes

  No

  N/A

• Are the contracted waste carriers registered as a carrier or broker? (Check copies of waste carriers licence)

  Yes

  No

  N/A

• Does the site produce over 500 kg of hazardous waste over a 12 month period?

  Yes

  No

  N/A
Tap to enter information

• Check site is registered as a hazardous waste producer

• Are fluorescent tubes segregated from other waste streams & stored in a cool, well ventilated area awY from any ignition sources?

  Yes

  No

  N/A

• Have the fluorescent tubes & other sources of WEEE been removed within the last 3 months?

  Yes

  No

  N/A

F-Gas

• Is a completed F-Gas register in place?

  Yes

  No

  N/A

Asbestos

• Is there an Asbestos Register in place?

  Yes

  No

  N/A

Environmental Inspection

• Is there evidence that an onsite environmental inspection has been undertaken within last 6 months

  Yes

  No

  N/A

Document Control

• Is there evidence that document control is being used?

  Yes

  No

  N/A

• Are records correctly controlled?

  Yes

  No

  N/A

• Is the correct document formats being used?

  Yes

  No

  N/A

Continuous Improvement System (CIS)

• Is CIS being monitored by a member of the management team

  Yes

  No

  N/A

• Are all outstanding action(s) in CIS closed out?

  Yes

  No

  N/A

Management Review

• Is there evidence that the Site Management Review is being undertaken?

  Yes

  No

  N/A

• Are actions from the review closed out in agreed timescales?

  Yes

  No

  N/A

SHEQ Management

• Can the site demonstrate a proactive approach to improving the SHEQ aspects on site?

  Yes

  No

  N/A

Zero Harm Board's

• Are they displayed in a suitable area?

  Yes

  No

  N/A

• Is safety information displayed?

  Yes

  No

  N/A

Monthly Returns

• Is the monthly toolbox talk schedule being followed?

  Yes

  No

  N/A

• Is the monthly report completed correctly and return on time?

  Yes

  No

  N/A

• Carry out a 10% check of briefing and training records. Any issues found?

• Are accidents/ Near Miss information trended and advised to the site Management team?

  Yes

  No

  N/A

Safety Management

• Are there Safety Coaches in place and regular meetings held

  Yes

  No

  N/A

Green League

• Is the Green Times displayed in a suitable area?

  Yes

  No

  N/A

Community Engagement

• Is the volunteering policy on display on staff noticeboards?

  Yes

  No

  N/A

Operational Issues

• Are there any operational issues

Issue

• Enter issue

Actions Required

• Detail actions required

Actions

• Action required

• Action owner

• Required completion date

  Date

Audit sign off

• Managers comments

• Site Managers signature

  Sign