Site Paperwork Inspection 2021

Title Page

KpH ref No.
Site Name
Client
Conducted on
Prepared by
Site Manager

Admin Site documents

On Site Documentation

Is KpH principal contractor?
Have all the visitors read and signed the visitors induction?
Has each operative filled out an induction form, medical and HAVS initial assessment where required?
Is there a copy of the Asbestos R&D survey on site, if the building was built before 2000?
Is there signage displayed to say who is the first aiders, translators, fire warden for the site?
Has all the sub-contractor RAMS been reviewed and signed off by the site manager?
Has at least one fire drill been carried out/planned and recorded?
Is there a register in place and is it being used to check fire exits (daily) and fire extinguishers (weekly)?
Is there a cleaning rota in place for the canteen and Toilets and is it being implemented?
Is there suitable signage to show where the safe route ends and where the site starts?
Is there signage to prevent others (members of the public) from entering a construction site and what PPE is required?
Are the floor safety boards set up correctly to make others aware of the dangers on that floor? Details to include: signage first aid location, drawing of fire exit plan, signage of PPE to be worn, Site staff details, spare ear plugs, location of nearest glass cleaning station.
Is the Health and Safety & Environmental Notice Board at the entrance set up correcly? H&S Law poster, insurance, Kph H&S/Environmental statements, FORS, site key contacts, location of office, nearest A&E and floor fire plan (When KpH is principal contractors)
Has the canteen been set up with health and well being poster?
Is this a registered CCS site?
Has the site been registered with CCS?
Have the banners and posters been displayed around the entrance of the site?
Has the site notice board been set up at each entrance (externally for public)?
Poster to display include: Site contact details & Out of hours details, Company posters (local charities etc) any info on local community engagement, Info on what CCS is, Info on what we are doing to the site, Mission statement
All must have the correct CCS logo
Has the site main H&S Entrance board been set up as soon as you enter site?
this includes: details of where the office is located, F10 info, H&S statement, Environmental policy statement, Waste carriers licence, Insurance details, Fire plan for building, first aid point, translators for site, AED locations, sign in location .
All must have the correct CCS logo
Is there a welcome and sign in point?
Includes pictures of translators, meet the team posters and subcontractors, mental health champion, CCS poster for helpline with cards, Mission statement what we have done, travel distance map, sign in registers, first aid location and A&E map including minor injury unit location, All must have the correct CCS logo
Has an awareness campaign been picked for the site? i.e Spotlight on plastic, Dust buster, HAVS etc.?
Has the environmental posters been displayed with accurate carbon footprint details showing waste off site.
Have the initial RAMS been completed for the general strip out elements of the project and the front page signed by the site Manager/Supervisor.
Do you have any high risk activities due to take place on the project? This includes removal tasks such as : Lifts, Asbestos, Glass, TW, builders works, Demolition etc.
Have the individual RAMS been developed for higher risk activities?
Has a safety briefing been created for each activity daily including adding site specific details?

Site induction

Have all operatives currently on site been inducted into the safe system of works and signed to say they understand their responsibilities?
Have all staff filled in and signed their induction paperwork, making sure the Supervisor is aware of any reason why they cannot carry out their works as assessed?
Is personal data being stored in a secured location under GDPR?

Further RAMS

Does the site require any further RAMS within the next 2 week?
Enter details of RAMS required

Hot Works

Are there Hot works required on site? (oxy propane cutting or use of a grinder)
Is there an in date permit displayed showing the Hot works for that day?
Is Oxy Propane cutting being undertaken on site?
Have the daily checks been recorded by a competent person prior to using the hot cutting equipment?

Provision and Use of Work Equipment Regulations 1998 PUWER

Work equipment which is exposed to conditions causing deterioration that could result in a dangerous situation should be inspected at suitable intervals (weekly on site and 3 monthly by a competent person in the yard) and after every event liable to jeopardise its safety.
Has the original PUWER register been filled out for all work equipment on site not just electrical tools?
Where there are electrical tools on site has a 3 monthly PAT test been carried out and the next due date recorded?
Does all equipment have an in date PAT cert?
When the tools are returned at the end of each shift is there a system in place to check and if necessary quarantine tools and equipment that have become damaged or not working correctly?
How is this done?

Lifting Operations and Lifting Equipment Regulations 1998 (LOLER)

Are you using passenger lifts on site?
Is there an emergency plan to enable help to be given to anyone trapped in a passenger lift on the site?
Is there a ‘what to do if the lift stops’ instructions displayed in all the lift cars?
Where a permit has been issued previously, has it been returned to the office at the end of the day, signed back in and completed correctly?
Where a permit is required for high risk activities has a permit been issued?
Are there any lifting operations taking place on site?
Has the last thorough inspection date been recorded for the equipment on site?
Have you checked the SWL (Safe Working Load) of the equipment will not be exceeded?
Has all operators of lifting equipment such as forklifts, cranes, MEWPs and hoists carried out a safety check each day prior to the equipment being used?
Are you using Slings, Eyebolts, shackles and similar lifting accessories?
Is there a designated store to minimise damage when not in use?
Is there appropriately trained people in safe rigging/slinging techniques?

Permits

Do you have any need to use a permit on site? (hot works, ladder, glass removal, working on a roof, working near live electrics, working in a riser, demolition, confined space, etc)
Has the permit been completed correctly identifying the hazards and any additional controls required?
Where there is a previous permit, has the bottom section been completed correctly as its been closed off at the end of the permit?

Accidents and Near miss

Has there been any site incidents or near miss since my last visit?
Has the incident / near miss been reported and the accident investigation / near miss form filled in and saved on the electronic file
Have witness statements been taken and saved on the electronic file
Where there was an injury sustained, has a return to work interview been conducted and saved on the electronic file on their first day back at work?
Please check all details have been saved on the incident matrix on the main server (NAS)

Testing and maintenance of work equipment

Have all electrical tools on site been thoroughly checked and a certificate provided to show the next test date
Where KpH have installed the temporaries, is there a test cert for each transformer in the site folder?

Health & Wellbeing

Are there activities on site which create high levels of noise?
Where required has a noise assessment been carried out by a competent person with a hand held device?
Are there vibratory tools being used on site?
Has the HAVS sheets been filled out for each operative and are they aware of their daily trigger times for the tools?
Has the HAVS medical been completed for those using vibratory tools and where required further risk assessment and controls adopted to prevent ill health from using the tools? (anyone that flags up a medical condition on their form must be raised to the SHEQ manager for further guidance)
Have all operatives carrying out dusty works provided a face fit certificate for the mask they are using on site?
Please enter details of why not

Training On site

Training

Do all Operatives have the minimum requirement of in date certificates i.e.: CSCS /CCDO card, Asbestos Awareness, Face Fit.
If the project has run longer than 1 week, has a tool box talk been carried out?
Where identified are regular competency checks being carried out and recorded?
If specialist task are being carried out that require additional certificates, have they been seen and checked they are in date and genuine? i.e. PASMA, IPAF, Abrasive wheels, Harness, Burning etc.
Has a manual handling tool box talk been carried out on site?

Glass removal

Is there glass to be removed as part of the scope of works?
Is there any glass being removed that requires to be removed in whole panels and not a control break in situ?
Has a high risk permit been requested and issued through the SHEQ Manager?
Has the supervisor checked the competency of the operatives assigned to carry out the glass removal and have their names been recorded on the permit?

Welfare

Do you have a cleaning register in place for the toilets welfare, offices?

Isolation and Disconnections and temp services

Do you have the test certs for the transformers on site?
Are there services to be removed as part of the scope of works?
No removal of services are to take place unless you have received an Isolation certificate and have checked it to make sure it contains the right amount of detail saying how the cables have been isolated and if there are any live cables to remain. Where there are live services remaining they must be properly marked up / protected BEFORE KpH start to remove the dead services.
Have you been issued an isolation certificate from the Electrical sub contractor?
Why do you not have a certificate?
Have you checked the certificate to make sure it details any live services to remain, and what protection must be in place?
Have you physically checked the area to make sure you can clearly see the cut ends to follow back from
Add a picture of the area.
You must not proceed unless the Isolation certificate has been issued and checked by the site manager.

PPE

Are you recording all PPE being issued in a register?
Why not
Add media
Where operatives are carrying out dusty works do they all have face fits certs for that particular type of mask issued?
Why not
Have they filled out and signed their PPE waiver?
Have they filled out and signed the RPE User Facial hair policy?
Where a mask is older than 1 month has it been checked by a competent person and recorded in the monthly user checks?
Are you using harness/es on site?
Has the harness been inspected and the results recorded in an Harness inspection form?
Has the Harness been included in the PPE register on site?
Are those that are using the harness correctly trained in its use and have an in date certificate?
Harnesses do not fall under LOLER unless they are specifically being used to lift people. In the majority of cases on site we use Harnesses as a form of fall prevention and therefore they should not be able to reach a leading edge. Confined space harnesses where the operative is being lowered into an area will fall under LOLER regs.

Working at height

Have all working at height equipment been entered into the WAH register which forms the weekly checks
Has an Access Platform assessment been filled out by all operatives working with or near access equipment, Cleary showing the roles and responsibilities of those involved.

Plant & Equipment

Are you using additional plant (vehicles) on site?
Has a pre user check been carried out and recorded daily before the start of each shift?
Are you hot cutting?
Has a pre-user check been carried out and recorded by a competent person prior to the start of the shift?
Has specific High-Risk RAMS been created that mentions a fire risk assessment for the hot cutting?
Are you using plant such as a MEWP or lifting operations that require an emergency plan to be created?
What is the emergency plan for that site?
Add a picture of the plan.

Fire

Is KpH the PC for this site?
Has a Construction Fire Plan been created?
Is there a site specific fire marshal procedure for the site?
Is there a fire risk assessment specific to the job?
Has weekly fire alarm checks been carried out and recorded?
Has a full practice fire alarm and decamp been carried out and recorded?
Are the fire exits checked daily and recorded on the site register?
Are there clear fire plans indicating where you are, the nearest fire exit and where the muster point is?
Where using fire trollies for hot works has the alarm, fire extinguishers been checked?
When using manual fire points have these been checked and recorded weekly?

Hazardous substances

Are there any Hazardous substance on site either being used or stored? i.e. cleaning chemicals, solvents, oils, gases, Asbestos?
If the Hazardous Substance is to remain, the location type and quantity must be marked up in the site documentation and the area locked to prevent access with signage warning of the areas content. The site fire risk assessment must also be amended to include the details.
If yes to above have you carried out an assessment under the control of substance hazardous to health regulation (COSHH)?
Is there signage in place warning others of the Hazards and location?
Are we removing the hazardous substance?
Has the supervisor requested a hazardous waste note from the office?
Has the waste that will be generated been properly planned with the waste collection arranged prior to removal?
Is there suitable arrangements in place to store waste if it is not being removed from site up as soon as its generated?
If the Hazardous items are being removed by others has all the paperwork (RAMS, training, air monitoring etc.) been checked and a copy kept within the site file?

Notes

Use this field to add anything else that has not been covered above.
Use this field to summarise the audit and what was discussed with the site manager/supervisor.
Please add anything the site manager/supervisor would wish to comment on.
Manager/Supervisor to sign they have understood the audit and if required will put right any at risk items.