Title Page

  • Location
  • Site Name

  • Site Owner

  • Date / Time of inspection

  • Inspection conducted by

1. Site Access / Egress

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  • Is adequate signage displayed on the approach road to the site?

  • Are approach roads in good condition? Free from mud, obstruction and site related litter / debris?

  • Is access/egress to the site suitable and sufficient for both vehicles and pedestrians?

  • Are speed limits in place and clearly displayed via signage and adhered to?

  • Is the site clearly signed e.g. carpark, office etc?

  • On site, are vehicles/plant and pedestrians segregated from each other where reasonably practicable?

  • Are sufficient security arrangements in place to deter and prevent unauthorised entry to the site?

  • Is there an effective system for booking people on / off site?

2. General Site Safety Information

General Site Safety Information

  • Is a suitable and sufficient site induction provided, highlighting main hazards on site and other safety critical information?

  • HSE-approved law poster displayed?

  • Health & Safety policy displayed?

  • Employer insurances displayed?

  • Site information / safety board? Including (but not limited to) • Relevant information such as daily activities and/or top hazards; • Relevant safety bulletins or notices

  • Health & Safety Plan available on site?

  • Health & Safety file available on site?

  • Is a Traffic Management Plan displayed and is it adequate, current, clear, and legible?

3. Welfare

Welfare

  • Are there suitable levels of lighting around buildings and on site?

  • Is appropriate health, safety, and environment, information displayed in welfare areas?

  • Are facilities on site suitable for carrying out administrative works and taking rest breaks?

  • Are the facilities suitable and sufficient for the number of expected users?

  • Are facilities adequate relative to the number of personnel expected on site?

  • Are the facilities maintained in a clean, hygienic condition?

  • Are toilet facilities clean and in orderly condition?

  • Do the provided facilities comply with The Workplace (Health, Safety and Welfare) Regulations 1992?

  • Is drinking water provided?

  • Is water supply tested for legionella?

  • Are there facilities to prepare / heat food provided?

  • Is food stored in way to prevent the attraction of vermin?

  • Are smoking areas provided for those that smoke? (not mandatory)

4. Emergency Preparedness

Emergency Preparedness

  • Is the Emergency Response Plan (ERP) available on site? Is it current and up to date?

  • Are communication means suitable and available to alert the emergency services? E.g. landline and / or mobile signal available.

  • Are access roads suitable and sufficient for emergency services to pass if required?

  • Are First Aid, Fire, and emergency procedures prominently displayed, clear, and legible?

  • Are Emergency Assembly Points suitably located and signed as such?

  • Are all emergency escape routes clearly indicated, kept clear, and unobstructed at all times?

  • Has the route to the local hospital route been identified and is it clearly displayed within ERP or on site notice board?

5. First Aid

First Aid

  • Is the number of trained First Aiders adequate for the size and complexity of the site? E.g. is there a specific first aid needs assessment (FANA).

  • Is the standard of training for First Aiders adequate for the perceived risks on the site? Is this defined within FANA?

  • Are all first aiders qualifications current? Are copies of their qualifications available?

  • Are all shift patterns adequately covered by First Aid provision?

  • Is the provision of First Aid equipment (including safety showers and eyewash stations) suitable and sufficient for the site? Is it suitably located and signed as such?

  • Are photos and contact details of First Aiders prominently displayed at suitable locations?

  • Are drills conducted regularly to cover first aid / emergency situations - see ERP? What date was the last First Aid Drill? When is the next scheduled?

  • If safety showers and/or eyewash stations are provided, is there a formal procedure for their regular inspection, service, and maintenance?

  • Is all first aid equipment (including safety showers and eyewash stations) in good condition and in date?

  • Is an Accident Book available at site and kept up to date?

  • Is the Accident Book managed as per The Health & Safety (First Aid) Regulations and the General Data Protection Regulation (GDPR)?

  • Is the procedure for accident and incident reporting suitable and sufficient and compliant with RIDDOR 2013 and GDPR?

6. Fire

Fire

  • Is a suitable and sufficient Fire Risk Assessment in place and available? Is it current? Are there any concerns still to be actioned?

  • Is fire detection and alarm equipment suitable and sufficient for all areas of the site?

  • Can the fire alarm be clearly heard by everyone on the site? Note that system in the office building may differ from that on the site itself.

  • Is the fire alarm tested at regular intervals?

  • Are suitable fire prevention measures in place and complied with? Are there suitable procedures in place for the regular inspection, service, and maintenance of the fire safety systems?

  • Is the number of Fire Marshals/Wardens adequate for the size and complexity of the site?

  • Are photos and contact details of Fire Marshals prominently displayed at suitable locations?

  • Do all Fire Marshals understand their role and responsibilities?

  • Is there an adequate number of Fire Points suitably located and signed as such throughout the site?

  • Do all Fire Points contain suitable firefighting equipment and is it in good condition? Do all fire extinguishers have evidence of regular service and inspection (within last 12 months)?

  • Has practical firefighting training been given to a sufficient number of operatives at the site?

  • Are drills conducted regularly to cover fire / emergency situations - see ERP? What date was the last Fire Drill? When is the next scheduled?

7. Warehousing & Storage

Warehousing & Storage

  • Are floors smooth, free of obstruction and slippery surfaces (e.g. oil / water)?

  • Is storage of materials suitable for the type / quantity?

  • Are all containers, skids, pallets, materials, and equipment arranged neatly and orderly in assigned areas?

  • Is warehouse racking subject to regular recorded inspection?

  • Is warehouse racking Working Load Limit (WLL) complied with?

  • Are heavier items stored in lower areas to aid access and handling?

  • Forklift operators are competent to operate a vehicle safely as demonstrated by successful completion of training and evaluation conducted and certified by persons with the knowledge, training and experience to train operators and evaluate their performance.

8. Static Plant, Machinery and Equipment, and Portable Electrical Equipment

Static Plant, Machinery and Equipment, and Portable Electrical Equipment1

  • Does all static plant, machinery, and equipment appear to be in good condition?

  • Is all applicable plant, machinery and equipment inspected and maintained as per PUWER 98, and is evidence available?

  • Are all required inspection, maintenance, service, and compliance events forecasted and arranged?

  • Are records available for all completed inspection, maintenance, service, and compliance events?

  • Are there any outstanding maintenance, service, inspection, or compliance events? If so, provide details

  • Is there a current single calibration register maintained that lists all applicable tools, equipment, machinery, and plant? Are there any items overdue calibration?

  • Is there a suitable procedure for fault reporting and does it include feedback to the originator?

  • Does the fault reporting procedure have a priority system whereby faults must be resolved within a stated timeframe?

  • Do all operatives fully understand the fault reporting system and how to use it?

  • Are electrical extension cables used and if so, are they of an appropriate grade and voltage and CE/UKCA marked?

  • Is PAT testing carried out for all applicable equipment and is a register kept of all inspection results? (new equipment requires a visual inspection only recording)

  • Are all fixed electrical installations regularly inspected and an Electrical Installation Condition Report produced (EICR) also referred to as a Periodic Inspection? (portable cabins used as permanent installations also meet this requirement). Provide date of last inspections and type of inspection

  • Is there a quarantine area for applicable items that are awaiting service, inspection, calibration, repair, or replacement?

9. Management Of Works

Management of Works

  • How are operatives set to work? e.g. supervisor? Daily brief? Toolbox talk? etc.

  • Are RAMS, Safe Working Instructions, Safe Systems of Work or equivalent available and complied with for all work processes and/or activities?

  • Is there a process procedure in place to suitably plan and assess unforeseen works?

  • Is a robust and suitable Permit to Work system in place and does everyone fully understand and comply with it?

  • Does the Permit to Work cover all required tasks and activities? Is there a comprehensive list of all activities that require a PTW?

  • Are there any discrepancies with any previously completed permits?

  • For work involving energised systems (electrical, mechanical, hydraulic etc) is there a suitable energy isolation / lock out tag out procedure?

10. Tooling

Tooling

  • Do tools appear to be in good condition and free from defects?

  • Are tools able to be tethered when working at height?

  • Is an appropriate method of storage made available for tools?

  • Is the risk of Hand Arm Vibration (HAVS) and whole body vibration (WBV) adequately risk assessed and controlled? (Provide details)

  • Have all applicable workers received information and training on the risk of HAVS/WBV and the control measures required?

  • Is health surveillance required for HAVS/WBV and if so, is there evidence of this being implemented and carried out?

  • Have suitable and sufficient noise risk assessments been carried out for all applicable items?

  • Is the risk of Noise Induced Hearing Loss adequately controlled?

  • Is health surveillance required and if so, is there evidence of this being implemented and carried out?

11. Mobile Plant / Vehicles

Mobile plant/vehicles

  • Are there items of mobile plant or vehicles used on site?

  • Are daily operator prestart checks of mobile plant completed, and are records retained and available?

  • Is the equipment being serviced in line with the maintenance schedule, is the operator carrying out the required greasing up and oil checks etc? Is evidence of this available?

  • Is a suitable fault reporting system in place and used effectively?

  • Are there any obvious faults or defects apparent on any plant or vehicles and if so, have they been reported?

  • Is there an operator manual in the cab of the plant? Is it correct for the type and model of machine and clear and legible?

  • Where applicable, is there a load rating chart fixed in the cab and is it clear and legible?

  • Are Flashing Beacons in use on all site plant and vehicles?

  • Are any audible or visual reversing alarms fitted and functional?

  • Are keys removed from the plant or vehicle when not in use, and are they kept secure?

  • Are seat belts worn? Are green beacons used to indicate this?

  • Is all plant operated by qualified, current, and competent operators? Are records of qualifications and/or competence available and are they current?

12. Staff Training / Competence

Staff Training/Competence

  • Is assement of staff training / competence relevant to this inspection?

  • Is the induction process suitable and sufficient for site staff, contractors and visitors, and are adequate records kept?

  • Is there a comprehensive training matrix in place, available and maintained that shows all training completed, and forecasted renewal and refresher dates?

  • Are refresher training carried out at suitable intervals and is this recorded?

  • Is all inhouse training adequate with details suitably documented and recorded? Does it include a means and criteria for assessing and measuring competence?

  • Are there any areas of work activity that operatives and/or management have not been suitably trained?

  • Have all relevant persons been adequately trained in the PTW and LOTO systems and has this been recorded?

  • Have all staff on site received basic training on emergency procedures and are records retained?

  • Are toolbox talks regularly carried out and records retained and available? What was the topic of the last talk and when?

  • Are copies of training certificates & relevant qualification cards for employees, agency staff & subcontractors retained?

13. PPE

Personal Protective Equipment (PPE)

  • Are minimum PPE requirements for site made known via induction and risk assessment?

  • Is PPE specific for working on electrical systems available? E.g. rubber gauntlet gloves, face shield, non conductive apron etc

  • Is there a register of PPE issued to individuals that shows type of PPE issued, date of issue, date of renewal (if applicable), and record of training in its use and care?

  • Is the correct type of PPE available for each hazard and are operatives trained to use it?

  • Is PPE used correctly where applicable, and is it maintained, and stored correctly?

  • Is a stock of PPE available for replacement as required or for visitors/delivery drivers etc?

  • Is suitable hearing protection worn in areas, or for tasks, where noise levels are 85dB and over (mandatory)?

14. Environment

Environment

  • Is there an Environmental Management Plan (including environmental emergency response) and is it adequate, current, clear, and legible?

  • Is there a site waste management plan in place? Does it include waste streaming?

  • Waste transfer notes recorded and filed?

  • Have all staff been trained in the Emergency Response Plan? (Provide details)

  • Is there any evidence of leaks or spills of any fuels, oils, or other substances?

  • If fuel, oils and chemicals oils are stored, is the bunding suitable and sufficient and empty of water or contaminants?

  • Are suitable quantities of spill response bins/bags available to support the works being undertaken and in refuelling areas?

  • Are plant nappies and/or drip trays used to contain minor leaks or spills?

  • Are vehicles and plant switched off when idle where reasonably practicable to do so?

15. COSHH

Control of Substances Hazardous to Health (COSHH)

  • Is there an up to date COSHH register and are all substances listed on it?

  • Have COSHH assessments been completed and Safety Data Sheets (SDS) made available for all substances on site that present a significant risk?

  • Are all substance containers clearly and correctly marked and contents identified?

  • Does COSHH storage area have bund capable of holding 110% of the maximum capacity of the largest tank or drum stored?

  • Are appropriate first aid facilities provided in COSHH storage areas? (showers, eyewash etc)

  • (if applicable) Are gas cylinders stored in accordance with BCGA COP 44 2016?(stored upright, weather protected, ventilated, different types and full and empty separated, quantities, and correct distance from buildings etc)

  • (If applicable) Are flammable liquids stored as per HSG51? (The Storage of Flammable Liquids in Containers)

  • Are adequate control measures in place to contain spillage and prevent ground contamination?

16. Work At Height

Work at Height

  • Do working at height operations take place on site?

  • Is a Permit to Work used for all work at height activities?

  • Is the hierarchy of risk control used where applicable? (eliminate, substitution, engineering, control, administrative control,PPE)

  • Have all relevant staff been appropriately trained to work at height and is evidence of this available?

  • If ladders are used, are they of the correct type for use, stored, maintained, and inspected with evidence in a register?

  • Are all access to height systems suitable, safe and sufficient and regularly inspected? (stairs, ladders, MEWP’s, etc)

  • If scaffold is used, does it comply with applicable legislation and is a record maintained of statutory inspections? (including Haki stairs)

  • Are exclusion zones erected and maintained during work at height to prevent injury from dropped objects and contact with machinery?

  • Are hand tools used in elevated work areas tethered to prevent the risk from dropped objects?

17. Lifting Operations

Lifting Operations

  • Do lifting operations take place on site?

  • Are lift plans available for the lifting operation(s) taking place on site? (either internally or contracted out)

  • Has the lift plan been approved / signed off by an Appointed Person (AP)?

  • Does lift plan include suitable risk assessment, methodology / instruction?

  • Is a safety / exclusion zone established for lifting operations?

  • Is lifting equipment subject to recorded pre use checks? Is a record of thorough examination within the last 12 months available?

  • Are lifting accessories subject to recorded pre use checks? Is a record of thorough examination within the last 6 months available?

  • Are ground conditions assessed and suitable for lifting?

  • Are tag lines or other means used to control load to prevent personnel directly interacting with a suspended load?

  • Is a Permit to Work used for all lifting operations?

  • Are lifting plans produced for each lifting operation? (Provide evidence)

  • Is an appointed person designated to control the lifting operations?

  • Is there a lifting equipment register in place that includes current certificates for all lifting equipment and accessories?

  • Is all applicable plant, machinery and equipment inspected and maintained as per LOLER 98, and is evidence available?

  • Is all lifting equipment being stored, and used correctly?

18. Manual Handling

Manual Handling

  • Is the hierarchy of risk control used where applicable? (eliminate, substitution, engineering, control, administrative control,PPE)

  • Have manual handling assessments been carried out for all repetitive / high risk operations?

  • Are mechanical lifting and moving devices used in preference to manual lifting where reasonably practicable?

  • Are all manual handling operations adequately controlled?

  • Have all operatives received adequate training in manual handling techniques for any tasks that may be required of them and are records available?

19. Solar Array / Table Rows

Solar Array / Table Rows

  • Standard of houskeeping?

  • Is grass maintained in such a way as to allow free access?

  • Is there a risk of fire posed by dry grass (seasonal)?

  • Is there a risk of fire with material gathering under tables? e.g. debris, nesting material, rubbish etc

  • Is ground even and stable underfoot? e.g. boggy ground, significant changes in ground level etc

  • Are all structures in good condition and free from faults, defects, and/or damage?

  • Does the site have a regular inspection regime for tables / PV equipment?

  • Is there suitable and sufficient signage warning of hazards?

  • Are electrical junction boxes secure and in good condition?

  • Are cables neatly routed and in good condition? e.g. no visible breaks, exposed copper, signs of burning or wear etc.

  • Are cable glands used at entry / exit points?

  • Is there evidence that installations are earthed?

  • Are underground services highlighted via signage or other means?

20. "Powerhouse" / Transformer

"Powerhouse / Transformer"

  • Is it possible to access powerhouse / transformer building?

  • Is transformer building / enclosure secure and highlighted with appropriate safety signage?

  • Are cables glands used at entry / exit points?

  • Are cables neatly routed and in good condition? e.g. no visible breaks, exposed copper, signs of burning or wear etc.

  • Is equipment / cables suitably grounded / earthed?

  • Is there a ventilation / temperature control system? What is the temperature in the building

  • Is equipment subject to regular inspection and maintenance? Is there a 3rd party inspection?

The templates available in our Public Library have been created by our customers and employees to help get you started using SafetyCulture's solutions. The templates are intended to be used as hypothetical examples only and should not be used as a substitute for professional advice. You should seek your own professional advice to determine if the use of a template is permissible in your workplace or jurisdiction. You should independently determine whether the template is suitable for your circumstances.