Staff file documentation check list

• Document No.

• Audit Title

• Client / Site

• Conducted on

  Date

• Prepared by

• Location
  Address

• Personnel

Name of staff file with whom audit applies:

• This is a checklist for documentation required by Care home to comply with Care commission regulations
  
  This checklist shall be completed for all past and current staff employed in the care home. This checklist together with all back up documents as per checklist shall be filed in the individual staff file

• Is there a completed application form ?

  Yes

  No

  N/A

• Is there a staff contract with job description?

  Yes

  No

  N/A

• Evidence of date of birth? ( obtain copy of birth certificate, or if not available then copy of passport. Any other form of evidence considered

  commencement date:

• Evidence for right to work in the UK

  Yes

  No

  N/A

• National insurance number?<br><br>Please provide Nat Ins Number:

  Yes

  No

  N/A

• P45 from previous employee

  Yes

  No

  N/A

• If P45 not available is P60 completed?

  Yes

  No

  N/A

• Documentary evidence of qualifications obtained

  Yes

  No

  N/A

• Two written references available?

  Yes

  No

  N/A

• Last previous employer reference available?

  Yes

  No

  N/A

• Employment start date

  commencement date:

• Are contracted hours recorded?

  Yes

  No

  N/A

• Bank details (sort code and account number)

  Yes

  No

  N/A

• Is driving license available

  Yes

  No

  N/A

• Does driving license include any driving convictions

  Yes

  No

  N/A

• Evidence that person employed is physically and mentally fit to complete job?<br><br>Is declaration form C4006 and C4007 on file?

  Yes

  No

  N/A

• Is CRB clearance available

  Yes

  No

  N/A

• Are past criminal records noted in CRB or declared by staff?

  Yes

  No

  N/A