Title Page
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Depot/Site
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Conducted on
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Prepared by
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Auditor
Collisions and Safety Management
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AUDITOR GUIDANCE: Check Tracerit for list of current high risk drivers and then select 5 drivers and audit staff files for evidence of follow up/corrective action.
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Are all high risk drivers being identified and coached/set targets for improvement?
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Details:
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Corrective Action Required:
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AUDITOR GUIDANCE: Review minutes from the last 3 months depot monthly H+S meetings.
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Are safety issues clearly documented and are actions for improvement closed out in a timely manner?
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Details:
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Corrective Action Required:
Quality Monitoring
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AUDITOR GUIDANCE: Check RTA exceptions reports for the last 2 weeks have been printed daily and signed.
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Are all reports filed and free from RTA breaches?
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Details:
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Corrective action required:
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AUDITOR GUIDANCE: Obtain outstanding mandates report from Driver Licence checking database.
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Are there any mandates outstanding for more than 14 days? If so is there evidence that mandates have been chased?
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Details:
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Corrective action required:
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AUDITOR GUIDANCE: Check 4 Drivers' personal files.
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Is all information in the correct section and up to date?
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Details/Comments:
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Corrective action required:
Staff Management
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AUDITOR GUIDANCE: Obtain absence report from DAS/GUI system for last complete week and select 5 drivers with 1 or 2 days absence/sickness
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Have Return to Work interviews been carried out with 5 days of return?
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Details:
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Corrective Action Required:
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AUDITOR GUIDANCE: Obtain a record of drivers long term sick - i.e. absent for more than 28 days.
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Is there evidence in personal files of review meetings, attendance notices (where appropriate) and OH referrals?
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Details:
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Corrective Action Required:
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AUDITOR GUIDANCE: Obtain a copy of the current manpower plan for the depot.
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Is the plan up to date? Is recruitment activity in line with any vacancy gap on the plan?
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Details:
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Corrective Action Required:
Defect and DQC Cards
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AUDITOR GUIDANCE: Check at least 25 defect cards for correct completion by drivers. If any are incorrect or incomplete, ensure that this has been reported to operations for follow up.
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Are all incorrect/incomplete cards followed up with drivers to prevent a re-occurrence?
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Details:
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Corrective Action Required:
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AUDITOR GUIDANCE: Speak to 10 on duty drivers and request that they produce their DQC card for inspection.
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Are all drivers carrying an in date DQC card?
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Details:
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Corrective Action Required:
Driver Costs Control
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AUDITOR GUIDANCE: Review current Web SUS report for the last complete week.
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Are all cost categories in line with or better than budge/forecast?
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Details:
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Corrective Action Required:
Service Delivery
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AUDITOR GUIDANCE: View Lost mileage Power BI dashboard for the previous complete period. (Use the drill down menus to see the detailed lost mileage reasons)
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Is the lost mileage within the OpCo target?
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Details:
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Corrective Actions Required:
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AUDITOR GUIDANCE: Obtain a copy of the First revenue journey report from the RTPI system.
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Do 95% of journeys operate within the window of tolerance (up to 1 min early, 5 late)?
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Details:
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Corrective Actions Required:
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AUDITOR GUIDANCE: Obtain a copy of the Start time Punctuality report for the last complete period.
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Do all services have a 95% punctuality rate within the window of tolerance (up to 1 min early, 5 late)?
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Details:
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Corrective Actions Required:
