Staff New Starter Form

Title Page

Site
Conducted on
Prepared by

Personal Details

Title
Full Name
Date of Birth
Address
Mobile Number
Email Address
National Insurance Number

Bank Account Details

Name of Bank
Name on Account
Sort Code
Account Number

Emergency Contact Details

Emergency Contact Name
Relationship to Employee
Contact Number

New Starter Checklist

Do you have a P45 from your previous employer?
A- This is my first job since 6th April and since the 6th April I've not received payments from any of the following:Jobseekers Allowance, Employment & Support Allowance, or Incapacity Benefit
B- Since 6th April I have had another job but I do not have a P45. And/since the 6th April I have received paymentsfrom any of the following: Jobseekers Allowance, Employment and Support Allowance, Incapacity Benefit.
C- I have another job, and/or you are in receipt of a state, works or private pension.
Do you have a Student Loan?
What type of plan is your student loan?

Medical Questionnaire

Introduction

We are an equal opportunities employer and do not discriminate on the grounds of gender, sexual orientation, marital or civil partner status, pregnancy or maternity, gender reassignment, race, colour, nationality, ethnic or national origin, religion or belief, disability or age.
Do you have any long-standing recurrent or temporary health conditions which affects your current fitness or may be relevant to your ability to perform the proposed activities? Please include mental or physical conditions,<br>recent surgery, injury or any ongoing treatment.
Do you think you might need any accommodations, special equipment/aids or adjustments, which would assist you in performing the proposed work activities?
Do you have any known allergies?
Do you currently have, or have you ever had, any condition that causes you loss of or reduced consciousness (e.g. epilepsy, blackouts, seizures, faints etc.) or loss of balance? Do you take any medication according to a strict timetable (e.g. treatment for diabetes, high blood pressure etc.)?
Any other information relating to health that you feel your employer needs to be aware of?

Declaration

I have read the information on this form and answered all questions honestly, accurately and in full. I understand that if I have concealed relevant information or deliberately provided misleading information about my health or ability to carry out the duties and requirements of the post as described either on this form or at a health interview, the offer of employment may be withdrawn, or my employment may be terminated.

Enhanced DBS Check

As part of our commitment to safer recruitment, we carry out enhanced DBS checks on all our employees. Please sign to give consent for a DBS check to be carried out.
If you currently hold an enhanced DBS, are you on the update service?
Please provide your DBS number

GDPR Policy

By signing this form you are consenting to the company holding and processing your personal data for the following purposes: - 1. Maintaining an accurate record of your employment 2. Paying your wages 3. Monitoring your attendance 4. Monitoring your work activities, performance etc. 5. Ensuring you are capable of performing your role 6. Ensuring you are not barred from performing you role 7. Safeguarding your health, safety and well-being in work 8. Complying with Employment Law 9. Complying with Health and Safety Law 10. Complying with other law that will apply from time-to-time We will occasionally need to share your personal information with external agencies including, but not limited to, HMRC, the ICO, HSE, Courts and Tribunals and our legal and professional advisers. By signing below you also consent for this sharing. Sharing will only take place where we are confident that the organisation has robust data protection policies and procedures in place to protect the data that is shared with them. We may use your personal data from time to time for the above purposes. This may also include contacting you by phone, text, post or email regarding your employment.

Confidentiality Agreement

I acknowledge that, during the course of my employment, I may have access to or gain knowledge of confidential, sensitive or personal information concerning children, parents, staff and other visitors and/or the affairs of the company and its Clients. I owe a duty of confidentiality to my employer and, in accordance with The Contracts (Right of Third Parties) Act 1999 and that therefore; All information gained whilst carrying out my duties must be treated as confidential. I agree that I will not, at any time, disclose or make use of any such confidential information. Any contact with the Press or any media agency in relation to any business of my employer, and/or the clients operations and their clients, customers or employees is strictly forbidden. No public statements to the Press or any media agency may be made by me without the authorisation, at director level, of my employer or any of their clients. I undertake not to provide any quotation or information regarding any knowledge gained during the course of my employment to any third party and specifically not to any party who have, or be reasonably suspected of having, any relationship with a member of the Press or any media agency in the UK or worldwide.

Right to work checklist-Step 1 (Manager to complete)

Right to work checklist (Manager to complete)

Choose one of the following from List A OR List B
1. A passport (current or expired) showing the holder, or a person named in the passport as the child of the holder, is a British citizen or a citizen of the UK and Colonies having the right of abode in the UK.
2. A passport or passport card (current or expired) showing that the holder is a national of the Republic of Ireland.
3. A current document issued by the Home Office to a family member of an EEA or Swiss citizen, and which indicates that the holder is permitted to stay in the United Kingdom indefinitely
4. A document issued by the Bailiwick of Jersey, the Bailiwick of Guernsey or the Isle of Man, which has been verified as valid by the Home Office Employer Checking Service, showing that the holder has been granted unlimited leave to enter or remain under Appendix EU to the Jersey Immigration Rules, Appendix EU to the Immigration (Bailiwick of Guernsey) Rules 2008 or Appendix EU to the Isle of Man Immigration Rules.
5. A current Biometric Immigration Document (biometric residence permit) issued by the Home Office to the holder indicating that the person named is allowed to stay indefinitely in the UK, or has no time limit on their stay in the UK.
6. A current passport endorsed to show that the holder is exempt from immigration control, is allowed to stay indefinitely in the UK, has the right of abode in the UK, or has no time limit on their stay in the UK.
7. A current Immigration Status Document issued by the Home Office to the holder with an endorsement indicating that the named person is allowed to stay indefinitely in the UK or has no time limit on their stay in the UK, together with an official document giving the person’s permanent National Insurance number and their name issued by a government agency or a previous employer.
8. A birth or adoption certificate issued in the UK, together with an official document giving the person’s permanent National Insurance number and their name issued by a government agency or a previous employer.
9. A birth or adoption certificate issued in the Channel Islands, the Isle of Man or Ireland, together with an official document giving the person’s permanent National Insurance number and their name issued by a government agency or a previous employer.
10. A certificate of registration or naturalisation as a British citizen, together with an official document giving the person’s permanent National Insurance number and their name issued by a government agency or a previous employer.
GROUP 1: 1. A current passport endorsed to show that the holder is allowed to stay in the UK and is currently allowed to do the type of work in question.
2. A current Biometric Immigration Document (biometric residence permit) issued by the Home Office to the holder which indicates that the named person can currently stay in the UK and is allowed to do the work in question
3. A current document issued by the Home Office to a family member of an EEA or Swiss citizen, and which indicates that the holder is permitted to stay in the United Kingdom for a time-limited period and to do the type of work in question.
4. A document issued by the Bailiwick of Jersey, the Bailiwick of Guernsey or the Isle of Man, which has been verified as valid by the Home Office Employer Checking Service, showing that the holder has been granted limited leave to enter or remain under Appendix EU to the Jersey Immigration Rules, Appendix EU to the Immigration (Bailiwick of Guernsey) Rules 2008 or Appendix EU to the Isle of Man Immigration Rules.
5. A document issued by the Bailiwick of Jersey or the Bailiwick of Guernsey, which has been verified as valid by the Home Office Employer Checking Service, showing that the holder has made an application for leave to enter or remain under Appendix EU to the Jersey Immigration Rules or Appendix EU to the Immigration (Bailiwick of Guernsey) Rules 2008, on or before 30 June 2021.
6. A frontier worker permit issued under regulation 8 of the Citizens’ Rights (Frontier Workers) (EU Exit) Regulations 2020.
7. A current immigration status document containing a photograph issued by the Home Office to the holder with a valid endorsement indicating that the named person may stay in the UK, and is allowed to do the type of work in question, together with an official document giving the person’s permanent National Insurance number and their name issued by a government agency or a previous employer.
GROUP 2- 1. A document issued by the Home Office showing that the holder has made an application for leave to enter or remain under Appendix EU to the immigration rules on or before 30 June 2021 together with a Positive Verification Notice from the Home Office Employer Checking Service.
2. A document issued by the Bailiwick of Jersey or the Bailiwick of Guernsey, showing that the holder has made an application for leave to enter or remain under Appendix EU to the Jersey Immigration Rules or Appendix EU to the Immigration (Bailiwick of Guernsey) Rules 2008 on or before 30 June 2021 together with a Positive Verification Notice from the Home Office Employer Checking Service.
3. An application registration card issued by the Home Office stating that the holder is permitted to take the employment in question, together with a Positive Verification Notice from the Home Office Employer Checking Service.
4. A Positive Verification Notice issued by the Home Office Employer Checking Service to the employer or prospective employer, which indicates that the named person may stay in the UK and is permitted to do the work in question.

Right to work- Step 2 Check (Manager to complete)

Are photographs consistent across documents and with the person’s appearance?
Are dates of birth correct and consistent across documents?
Are expiry dates for time-limited permission to be in the UK in the future i.e. they have not passed (if applicable)?
Have you checked work restrictions to determine if the person is able to work for you and do the type of work you are offering? (For students who have limited permission to work during term time, you must also obtain, copy and retain<br>details of their academic term and vacation times covering the duration of their period of study in the UK for which they will be employed.)
Are you satisfied the document is genuine, has not been tampered with and belongs to the holder?
Have you checked the reasons for any different names across documents (e.g. marriage certificate, divorce decree, deed poll)? (Supporting documents should also be photocopied and a copy retained.)

Right to work checklist- Step 3 (Manager to complete)

You must make a clear copy of each document in a format which cannot later be altered, and retain the copy securely; electronically or in hardcopy. You must copy and retain:
1. Passports: any page with the document expiry date, nationality, date of birth, signature, leave expiry date, biometric details and photograph, and any page containing information indicating the holder has an entitlement to enter or
remain in the UK and undertake the work in question.
2. All other documents: the document in full, both sides of a biometric residence permit. You must also record and retain the date on which the check was made.
If you have correctly carried out the above 3 steps you will have an excuse against liability for a civil penalty if the above named person is found working for you illegally. However, you need to be aware of the type of excuse you have as this determines how long it lasts for, and if, and when you are required to do a followup check. The documents that you have checked and copied are from:
List A- You have a continuous statutory excuse for the full duration of the person’s employment with you. You are not required to carry out any repeat right to work checks on this.
List B: Group 1 You have a time-limited statutory excuse which expires when the person’s permission to be in the UK expires. You should carry out a follow-up check when the document evidencing their permission to work expires.
List B: Group 2 You have a time-limited statutory excuse which expires six months from the date specified in your Positive Verification Notice. This means that you should carry out a follow-up check when this notice expires

Declaration

Employee Declaration

I am aware that the provision of false or deliberately incorrect curriculum vitae (CV) or any other false information or document(s) for the purpose of obtaining employment is serious misrepresentation and is likely to constitute a criminal offence and declare that I have provided legal and official documentation. I further declare that I will continue to provide legal and official documentation during my continued employment

Managers Declaration

I hereby confirm that I have been provided with all required legal and company required documentation in their original format (no copies) as proof of their legal entitlement to work in this country. I have checked that this form has been completed correctly and in full and I therefore authorise this employee to commence work.

Contract Details- Manager to complete