Title Page
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Standards Audit - Vehicles, mobile plant and traffic management
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Conducted on
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Prepared by
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Location
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Personnel involved
Traffic Management Plan
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Each facility shall develop and document a plan for the effective management of hazards relating to vehicles and mobile plant.
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Traffic Management Plan Contents
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The site traffic management plan shall include processes that the site utilises for:
• Relevant legislative requirements, (refer 7.3);
• Company policies and site specific rules (refer 7.4);
• Hazard identification and risk assessment (refer 7.5);
• Site layout and traffic controls (refer 7.6);
• Procurement of vehicles and mobile plant (refer 7.7);
• Commissioning vehicles and mobile plant (refer 7.8);
• Safe operation of vehicles and mobile plant (refer 7.9), and
• Monitoring of driver performance (Refer 7.10). -
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Traffic Management Plan Communication
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The plan will form the basis of training for all employees and contractors who drive vehicles or operate mobile plant on all of our sites.
Responsibilities under the traffic management plan shall be clearly communicated to all relevant employees, contractors and visitors. -
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Traffic Management Plan Review
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The traffic management plan shall be reviewed for adequacy:
• When there are changes to legislative requirements relating to vehicles, mobile plant or traffic management;
• When there are significant changes to site layout , or
• At least every 2 years. -
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Traffic Management Consultation
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Consultation and communication between all parties who may be impacted by health and safety is required throughout all phases of vehicle, mobile plant and traffic management.
Parties that may be impacted by vehicle and mobile plant hazards include:
• Vehicle drivers and mobile plant operators:
• People on site who may come in contact with vehicles and mobile plant (including Our employees, visitors and contractors);
• Transport providers (including management and contract drivers);
• Neighbours and local community, and
• External authorities. -
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Legislative Compliance Requirements
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An assessment shall be conducted to identify all relevant legislative compliance requirements for vehicles, mobile plant and the management of traffic which are applicable to the site.
Note: When assessing relevant legislative compliance requirements, the site must include all requirements under chain of responsibility legislation (encompassing packing, loading, consigning, scheduling, carrying, driving and receiving). -
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Applicable Industry Standards
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Relevant industry standards relating to vehicle, mobile plant and traffic management shall be identified and reviewed to assess all compliance requirements.
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Motor Vehicle Policy
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We shall establish and maintain a central policy for the safe use of vehicles used for work related business including:
• Vehicles owned by the company and used by employees to perform specific work related functions;
• Pool vehicles, and
• Personal vehicles used to perform work related business.
The company motor vehicle policy shall include as a minimum:
• Vehicle users’ responsibility for observing all road and site rules;
• Vehicle users’ responsibility for ensuring vehicle is roadworthy through inspections and servicing;
• Requirements for vehicle users to hold appropriate licences and certifications;
• The use of mobile phones whist driving;
• Management responsibility for promoting driver safety awareness;
• Responsibilities for all involved in the selection, purchase and operation of company vehicles;
• The fitting and usage of occupant restraints (seat belts) for all vehicles and mobile plant that have a risk of roll over;
• A commitment to safety in selecting vehicles, and
• Incident reporting requirements. -
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Site Specific Traffic Management Rules
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Each site is to develop, document, communicate and enforce rules relating to vehicle, mobile plant and traffic management.
The site rules shall include, but not be limited to:
• Site speed limits and signage;
• High visibility clothing for pedestrians, and
• Pedestrian, vehicle and mobile plant “give way” rules. -
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Use of Personal Vehicles for Work Related Business
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Personal vehicles are only to be used for company business where there are no other practical alternatives.
If there is no alternative except to use a personal vehicle, the employee shall get approval from their manager and ensure that the vehicle is in a safe and roadworthy condition. -
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Hazard Identification and Risk Assessment
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All vehicles and mobile plant to be used on site shall be assessed for the presence of any hazards that may cause injury or harm to the health of a person.
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Hazard Identification Usage
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Hazards relating to usage may include:
• The systems of work associated with the use of the vehicle or mobile plant;
• Any reasonably foreseeable abnormal operating conditions of the vehicle or mobile plant.
• The capabilities, skill and experience of operators using the vehicle or mobile plant, and -
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Hazard Identification Site Layout
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Hazards relating to site layout may include:
• Site access for vehicles;
• Parking areas (including employees, visitors and transport vehicles)
• Vehicle movements and routes throughout the site (particularly potential locations for collisions);
• Movement of people throughout the site (particularly adjacent to or through vehicle paths);
• Stock storage areas adjacent to vehicle and pedestrian routes;
• Restricted areas for vehicles and pedestrians;
• Visibility restrictions and blind spots;
• Road materials and construction, and
• Roll over or “run away” hazards (e.g. slopes in roadways and changes in levels). -
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Hazard Identification - Vehicle Factors
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Hazards relating to the specific vehicle or mobile plant may include:
• Stability of vehicles;
• Braking distances;
• Visibility restrictions;
• Exhaust emissions (exposure of operators exhaust emissions and oxygen displacement in confined spaces);
• Leaking of fluids (oils and coolants);
• Access and egress restrictions;
• Dust/noise (through open windows, maintenance of cabin seals and filtration);
• Medical competency requirements to operate;
• Working at heights (Climbing up and down from cabin or platform, ensuring 3 points of contact for access and egress);
• Compatibility with required PPE;
• Ergonomics (seat placement, comfort);
• Communication restrictions, and
• Electrical sparks. -
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Hazard Identification - Environmental Factors
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Hazards relating to the workplace environment may include:
• Adverse weather conditions (including rain, fog and ice);
• Lighting levels (including low light levels and sun glare);
• Noise (e.g. restriction of ability to communicate), and
• Flammable and explosive environments. -
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Site Layout and Controls
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Each site is to determine the most appropriate layout and traffic controls that reduce vehicle and mobile plant hazards to an extent that is reasonably practicable.
Note: For guidance on site layout and general traffic management, refer to 03-20-02. -
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Line Marking of Vehicle Roadways
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Line marking shall be used for all roadways and parking facilities on our sites where there is a risk of vehicle collisions.
Where line marking is used on roadways for vehicles, the line marking shall where possible, comply with the relevant jurisdictional roadway line marking standards. -
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Pedestrian Walkways
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Where pedestrians are exposed to vehicle and mobile plant hazards, appropriate walkways shall be provided to ensure pedestrians:
• Have a safe passage for to their work areas;
• Have a clear path from work area to exit doors in the event of an emergency, and
• Are segregated, as far as practicable, from forklifts and mobile plant roadways. -
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High Visibility and Reflective Clothing for Pedestrians
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In areas where pedestrians cannot be fully segregated from mobile plant and vehicles (e.g. by bollards or barriers), pedestrians shall be required to wear high visibility clothing to assist drivers in detecting their presence.
Areas where high visibility clothing is required shall be clearly identified and signposted. -
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Intersection Controls
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Where vehicles share roadways, appropriate controls shall be implemented to limit the risk of collisions. Controls may include:
• Adoption of standard roadway rules, line marking and signage at intersections (i.e. “give way”, “stop”, traffic lights or boom gates);
• One way traffic flows;
• Keep clear areas, and
• Traffic mirrors. -
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Roadway Slopes
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Where there are slopes in roadways greater than 5% (vertical rise of 1 for horizontal run of 20) signs should be posted prior to the slope warning of the hazard and specifying the gradient.
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Changes in Levels
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Where there are changes in levels greater that 150mm adjacent to vehicle and mobile plant roadways, appropriate controls shall be installed to prevent a risk of vehicle falls or roll-overs.
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Speed Control Devices
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Where positive speed control is necessary for vehicle traffic on a site, raised humps which comply with AS/NZS 2890.1:2004 may be used.
Note: Speed humps must not be used in any area where forklifts are required to operate. -
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Transport Loading / Unloading Zones
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All locations on site that involve the loading/unloading of trucks shall have a safe system to prevent any injuries to pedestrians/truck drivers. These systems must include:
• Pedestrian exclusion zones for drivers and pedestrians from mobile plant and vehicles;
• Pedestrian walkways through despatch and/or warehouse operations, and
• Driver Safety Zones (i.e. Safe areas where drivers can observe their trucks being loaded/unloaded). -
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Loading Docks
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At locations where loading docks are in use, in addition to the requirements of transport loading/unloading areas (refer 7.6.9), an assessment of additional hazards shall be conducted including:
• Variation in dimension of vehicles (e.g. Tray width, length and height);
• Edge protection for forklifts and pedestrians;
• Movement of vehicles during loading/unloading, and
• Carbon monoxide exposure (from vehicle exhaust). -
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Protection of plant and buildings
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Where there is a risk of damage to plant or buildings from mobile plant, appropriate impact protection shall be installed.
7.6.11.1. General
Structures, plant, machinery or other fixtures that could be damaged by impact from vehicles, crane operations or mobile plant are to be protected by reinforced concrete barriers (at least to the maximum height of impact) or be protected by robust barriers or bollards
7.6.11.2. Machine barriers
Machine barriers must be separate from the equipment intended to be protected (i.e. not supported by, or tied back to, equipment). -
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Procurement of Vehicles and Mobile Plant
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The purchase, hire or lease of company vehicles and mobile plant shall be conducted in accordance with 02-10-01 Purchasing and capital approval standard.
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Specification of Fit For Purpose Vehicles
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Based on the hazard identification process (refer 7.5), “fit for purpose” safety requirements shall be identified and documented in the contract specification.
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Servicing and Maintenance Program
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Unless the subject of separate contractual arrangements, all service, maintenance and spare part requirements are to be determined and documented as part of the procurement process.
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Insurance
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All mobile plant and vehicles shall have an appropriate insurance arrangement established.
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Commissioning of Vehicles and Mobile Plant
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Prior to vehicles and mobile plant being put into operation, the equipment shall be tested and verified as being in an operable state and appropriate for the tasks.
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Verify Fit For Purpose
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An inspection shall be conducted to confirm that the vehicle is fitted with all required “fit for purpose” items as specified in the procurement contract.
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Manufacturers Manuals and Supplier Documentation
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Operation and service manuals for each vehicle or mobile plant are to be obtained, documented and stored in a readily accessible location.
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Maintenance and Servicing Arrangements
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A routine maintenance program shall be established to ensure that the vehicles and mobile plant remain in fit for purpose condition.
The maintenance and servicing plan should include:
• Servicing and maintenance requirements, based on manufacturers/suppliers instructions;
• The requirement for service suppliers to be approved by the vehicle fleet/mobile plant provider;
• Competency of those conducting servicing and maintenance operations;
• Responsibility for conducting maintenance and servicing;
• An appropriate designated service area (if service to be conducted on site), and
• Sources and availability of spare parts and consumables established, as advised by the vehicle fleet/mobile plant provider. -
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Operating Procedures
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Standard operating procedures (SOPs) shall be developed, documented and approved for the safe operation of all vehicles and mobile plant. SOPs shall include procedures for:
• Pre-operation inspection requirements;
• Operation of the vehicle or mobile plant;
• Routine operator cleaning and maintenance requirements, and
• Procedures for taking the vehicle or mobile plant out of service. -
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Driver Safety Education
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All employees who undertake work related driving shall be informed of their general driver safety requirements and responsibilities including:
• Legal requirements (including duty of care, compliance with rules and driving under the influence of drugs and alcohol);
• Company and site policies to be applied where drivers breach safety rules (e.g. disciplinary and re-assessment);
• Understanding the causes and effects of fatigue;
• Understanding road conditions and driving precautions, and
• What to do in the case of an accident or emergency. -
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Training, Competency and Assessment
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All persons operating vehicles and mobile plant shall:
• Obtain and maintain any required licence and certificates of competency required by legislation;
• Be trained in the appropriate safe work methods and relevant standard operating procedures, and
• Be routinely assessed for competency. -
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Pre-start Inspections
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Vehicle and mobile plant operators shall ensure that vehicles and mobile plant are safe and in a road worthy condition prior to commencing operation.
Note: Refer to 03-20-02 for guidance on Forklift and Wheel loader pre-operation checks -
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Out Of Service Procedure
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Where vehicles and mobile plant become unsafe, they shall be taken out of service by the driver and the area supervisors notified.
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Incident Reporting
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Any incidents which result in, or have the potential to result in, an injury to site personnel, damage to property or to stock must be reported in accordance with the site’s established incident reporting processes.
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Supervision
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Site management shall ensure that appropriate arrangements are made to ensure that drivers of vehicles and operators of mobile plant abide by:
• Driver policies;
• Site specific rules and procedures relating to traffic management, and
• Specific vehicles operation procedures. -
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Incident Analysis
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The site shall undertake an analysis of all incident reports at routine intervals to assess the effectiveness of current traffic management control measures and identify any gaps/hazards that need to be rectified.
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Inspection, Testing and Monitoring
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Site management shall ensure that a routine inspection, testing and monitoring program is implemented to:
• Verify that all required traffic management controls are in place;
• Monitor the continued effectiveness of the existing controls, and
• Identify any hazards that require additional controls. -
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