Flexihire Verification Audit Tool

There is a current HSE policy on displayed at the front counter? The version has been checked against the FMS10-6.2.2 Document Register.

The noticeboard has the following policies displayed and they are current version - Drug & Alcohol, Rehabilitation, Motor Vehicle and Driver Policy, Quality Policy

There are no obsolete (outdated) policies or procedures on the notice board?

Toolbox meetings are held regularly?

There is evidence in toolbox meeting minutes, that staff are given the opportunity to raise any issues/concerns/suggestions?

There is evidence that staff members have been involved in a 'Communication Session'? (Session from Managing Director given to managers to pass down).

All relevant documents at the SHEQ station are per FMS10-5.3.1.7 SHEQ Communication Guide?

Employees and Managers induct all visitors and contractors? (Have an employee explain the induction process)

The Visitors & contractor Induction card at reception/front counter is up to date?

All truck drivers have been trained in FMS10-4.5.1 VOC Truck and VOC Refresher is up to date?

All relevant staff have been trained in SWM - Overhead Crane (Nth Rockhampton)?

All relevant staff that operate equipment have been trained in VOC Equipment and have a card?

VOC Refresher for Equipment is up to date (every 5 years)

No one operates equipment without VOC training?

All relevant staff have been trained in the SWP - Welding, Cutting & Grinding? Ask a staff member what is the required PPE for welding/grinding for up to 1 hour?

All relevant staff have been trained in the SWP - Lone Worker 'Remote to Branch' and 'During Normal Operating Hours'?

All truck drivers have been trained in SWMs for: Low Loader, Tilt Tray Truck, Load Restraint Calculator and Guide and O’Phee Mid Deck?

All relevant staff have been trained in the SWP - Forklift Operation

All relevant staff have been trained in the - SWP Welding in non-designated welding area

All relevant staff have been trained in the - SWP Ladders

All relevant staff have been trained in the - SWP - Moving trailers with Mini Loaders

All truck drivers have been trained in the Load Restraint Calculation Guide?

All Hire Controllers have been trained in the Load Restraint Calculator?

All relevant staff have been trained in the procedure - Transporting, Handling and Decanting Fuel

All staff and new starters have been advised on the presence of asbestos? (where applicable). If you are certain no asbestos is present on site then this is not applicable.

Have at least 2 staff been trained in risk assessment, JSA or Task Risk Assessment? Ask who.

There are at least 2 staff members trained to issue Permit To Works?

There is a Permit To Work book available?

Permit To Work forms are being completed when required?

Permit To Works have been issued by authorised issuers?

Permit To Work forms are completed accurately? (All sections completed)

Welding is carried out in a screened and well-ventilated area?

There are mobile welding screens available and in good condition?

Sites with a dedicated welding area have completed a risk assessment on the area?

There is sufficient PPE such as glasses, gloves, masks etc. available to staff?

The condition of PPE that staff are currently using is good?

There are lock out / tag out devices or tags available?

There is a risk assessment completed for the traffic management plan?

There is a traffic management plan for the site and staff are aware and understand it? Ask staff about it.

There has been a risk assessment completed for the designated smoking area (where applicable)

Are all licences for staff on the licence & certificate register and copies held on file in the SHEQ Station e.g. HRWL, driver’s licences etc.

Pre-start checklists have been implemented and are being completed and filed regularly for Forklift?

All ladders are in good working condition and are industrial rated?

All items stored on racking are strapped and/or wrapped when stored above 1.5m?

All hazardous substances at the site are listed on the hazardous substance Register as Approved?

All staff using chemicals both hazardous and non-hazardous have been trained in the hazards associated with them and PPE required?

The site is free from asbestos?

There is a 3rd party asbestos report available on site? (not required if the building was built after 1990)

There is an asbestos management plan (AMP) for sites with known asbestos and it is up to date and has been reviewed every 12 months? If applicable

All SDS's are available for hazardous and non-hazardous substances and are dated within 5 years?

Does the site have a fuel tank >300L and is it on FMS10-6.2.14 Fuel Tank Register?

There is a chemical spill kit available, it is stocked adequately and there is signage on the wall?

There is an emergency shower or eye wash station and it is in good working condition and there is signage on the wall?

All contractors used by the site are on the contractor register as approved? <br>(Use sign in book as reference).

Where applicable a Permit To Work has been used for the contractor’s work?

PTW issuers are clear what type of contractor work requires a PTW and what work does not and this has been verified with them?

Contractors are inducted to the site? Ask them to explain how this is done.

Pre-start checklists have been conducted for all trucks before operation daily and the checklist is filed?

All trucks have a manual on board?

All trucks have emergency triangles on board?

All trucks have 'oversized' signs and flags? (Dependent on size)

All trucks have an 'in test' fire extinguisher on board?

All trucks / vehicles carry a first aid kit, and the contents are sufficient and in date?

All trucks and passenger vehicles are free from damage and are clean?

There is a current version of the emergency contacts list on display?

An emergency evacuation drill has been conducted in the last 12 months?

Bomb Threat checklists are available at all phones?

There is an emergency assembly point with signage?

There is an emergency warden for the site and their training is up to date?

The number of first aid kits and first aiders are appropriate for the site and the first aid kits are appropriately stocked and the first aiders training is up to date?

The first Aiders names are listed on or near the first aid kit?

Clean and fresh drinking water is available?

Toilet and dining facilities are in good condition and suitable for number of staff?

Office equipment such as desks and chairs are in good condition? (e.g. Gas lift chairs work)

Office area is free from clutter and hazards?

The office area/ showroom / front count is clean and tidy?

There are enough waste bins to remove waste from site?

There is a key register for the site and it is up to date?

The site is secured by a fence and it is in good condition?

All hire contracts have been signed by the customer?

All large equipment is photographed before and after going on hire?

Missed hires have been entered into Baseplan?

Has FMS30-6.11 Delivery without a signature been required to be used? Has it been completed correctly?

All equipment that is 'ready for hire' has a pre-hire checklist tag completed and attached?

Pre-hire inspection tags are on equipment and baseplan shows as “IN” status?

All equipment that is 'ready for hire' with electrical components have current test n tag?

SOPs are on all 'ready for hire' equipment and are current versions?

There is a test n tag record for all ‘hire’ equipment?

Service details for equipment (e.g. generators) have been entered into Baseplan?

Service/Job cards have been raised for equipment waiting on parts and/or repairs?

Spare parts have been allocated to plant repairs?

The ‘Call Out Record form’ has been completed correctly and hire contracts reflects any necessary change?

Plant sent to a 3rd party for repairs have been put on a hire contract?

The front gate has the following signage<br> no smoking<br> speed<br> forklift operating<br>

General signage is clear and visible?

Load and unloading of heavy equipment is being completed via winch in Flexihire sites?

Exclusion zones of 3m are adhered to with forklifts loading/unloading?

Oils and other liquids are stored in bunded areas and undercover?

Small pallets are either on mesh decking or placed on a pallet that 'locks in' e.g. CHEP pallet when in racking?

There are no containers gathering water outside?

Flash back arrestors within date?

Manual handling aids are available?

Employees and Managers dealing with contractors (other than labour hire) understand the contractor management process? (Ask to explain process)

The emergency procedure is available and staff understand the process? (Ask some staff)

Hazardous substance checklists have been completed for all hazardous substances? Ask staff to explain the process of purchasing hazardous substances.

Managers understand what the SHEQ plan is about?

Staff and managers know what the HSE policy is about? (Tag line sufficient - Flexihire will avoid harm to all people and the environment)

Employees understand their legal obligations are under the relevant WHS legislation? (Ask a couple of staff members)

Do staff know how to recognise if a document is a current version? E.g. Document register

Does the manager understand the Training Needs Analysis (TNA)?

Employees understand what FMS is and have access to it?

Staff know what the incident report form is and where to find it? Ask staff

Staff understand how & when an incident must be reported? Ask a couple of staff the process & timeframe

JSA's are being conducted for non-routine or high-risk tasks? Ask for examples.

Do staff know what the Hazard Report Form is, when to use and where it can be found?

Do staff know what the Issue Notification Form is, when to use and where it can be found?

Employee and Managers understand the issue resolution process? (Ask to explain process)

Staff have access to and understand Sale of Second Hand Procedure? Has it been used? Ask site to provide examples

Do staff know how long to keep SHEQ documentation?

Managers understand Injury Management Process?<br>(Completing FMS10-7.2.3 Injured workers authorisation form and FMS10-7.2.4 Injuries and alternative duties form and send to doctor with completed forms)