SAFETY ADVISOR/BUSINESS FACILITY VISIT AUDIT & VERIFICATION CHECKLIST

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Conducted on
Prepared by
Facility
Location
General Comments/Observations

Safety Leadership & Training

Managers/Supervisors are recognising and rewarding good safety practices
Supervisors are participating in investigations and following up corrective actions
Supervisors/Manager disciplining inadequate WHS behaviours
There is evidence of low tolerance for non-adherence to critical controls
Leaders including front line have completed training in how to complete an effective inspection
Leaders including front line have completed training in how to complete an incident investigation
Leaders including front line have completed training in how to complete an effective safety observation
Leaders including front line have completed training in how to effectively use OneSafe including entering an incident, hazard, near miss and closing out corrective actions
Leaders including front line have completed safety leadership training
Leaders including front line have completed training in how to complete an effective risk assessment
Leaders including front line understand the exposures, controls and tolerances for the activities/tasks completed in their accountability
Relevant leaders including front line have completed effective WHS committee training
Leaders including front line have completed training in how to use the risk register and verify controls are in place
Leaders including front line have completed training in how to effectively use the Safety Leadership Journal

Safety Plans

Responsibility/accountabilities for actions have been allocated
Tasks listed on the plan is being completed
There is evidence available to demonstrate that actions are being completed
Percentage of plan complete
Plan and progress on plan is discussed at the facility WHS Committee

Risk Register

Risk register in place and being utilised
Verification of risk register and implementation of controls listed on risk register is occurring
Controls outlined on the risk register are in place and/or where not in place there is evidence the facility is working towards resolutions
Where incident have occurred facility reviews risk register and outlined controls to identify deficiencies and/or controls that were not in place
Risk register is reviewed as part of monthly WHS Committee
Facility has identified localised exposure and identified controls

Traffic Management and LSE Operational

Speed limits being enforced and adhered to (vehicles, motorcycles, forklifts)
Dedicated pedestrian access ways being used
Facility specific Traffic Management Plan in place and displayed
Walkways and other areas clearly marked e.g. driver safety zones
Signage and line markings are unobstructed
The controls listed on the risk register have been implemented
Forklift operators are wearing seatbelts
Mobile phones and/or personal listening devices not being used whilst operating LSE
Operator drives backwards (reverse) when a load is elevated blocking forward view
Shunting of pallets or ULD’s is not occurring
Forklift Halo Lights are in place and calibrated to 3m
Daily pre-start checks are completed on LSE
Forklifts are only operated by licensed operators
During Loading and Un-loading of vehicles, drivers remain outside exclusion zone
Exclusion zone breaches identified by NCC are closed out with evidence of actions
LSE Operators are only carrying/lifting 2 ULD’s at a time
LSE operators stop operation when a pedestrian enters into exclusion zone
Barriers have been installed to physically separate LSE and pedestrians
Forklift minimum standards have been implemented into facility
Keys are removed from forklifts when not in use

Manual Handling/ OEP Program

Verification of the manual handling exposure listed on the risk register has been completed
Where applicable, recommendations outlined within OEP reports are being actioned
Manual handling task observations are occurring
Pre-start warm ups are being completed
Workers have completed manual handling training relevant to the task they perform
Localised activities to reduce manual handling injuries have been identified and in place

Emergency Management

Emergency plans & folders in place and up to date?
Evacuation floor plans in place and up to date and displayed
Facility performed a Fire Drill/ Emergency evacuation in the last 12 months
All Wardens trained and is the warden list current?
Facility has performed a Spill Response/ Suspicious Substance/ Bio hazard Drill in the last 12 months
Fire fighting equipment checks in date

WHS Committees

Current WHS Committee Meeting template being used
WHS Committees meeting are held at prescribed intervals
Items listed on the agenda are being closed out in a timely manner

Personal Protective Clothing And Equipment (PPE)

All PPE is in good condition and in date

Housekeeping

The facility and office area is generally free from rubbish build up
There are no combustible materials in close proximity to fuel (including LPG) refuelling facilities.
Walkways & Exits are clear and free from obstructions
Perimeter walls/fences are free from rubbish and debris

Noticeboards

Are all required documents on the noticeboard i.e

WHS Policy
HSR/Deputy HSR List
First aiders
Most recent WHS committee meeting minutes
Emergency procedures including list of wardens and evacuation plan
Most recent Starting with Safety Communication

Hazard, Near Miss, Incident Review & One Safe

Leaders understand how to enter incidents, hazards and near misses into OneSafe
Leaders understand how to close out corrective actions arising from incidents, hazards and near misses entered into OneSafe
Correctives actions entered into OneSafe are closed out with specified timeframes
Incident trends have been identified and corrective actions implemented
Hazard, Near Misses and Incidents are tabled and reviewed at the facility WHS Committee meeting

Inspections (where applicable)

Forklift daily pre-start checks are completed
Vehicle daily pre-start checks are completed
Motorcycle daily pre-start checks are completed
Electric Delivery Vehicles daily pre-start checks are completed
Quarterly Safety Inspection Checklist are completed
Copies of “Customer Profile & Site Safety Inspection” are available for all customers and have been reviewed in last 2 years

Senior Leader Investigations

Safety Leader investigations, where applicable, are tabled at the facility WHS committee
Facility based corrective actions outlined on the Senior Leader investigation have been actions
Critical control verification have been completed as part of Senior Leader investigation

Contractor Management (General)

Only approved contractors are being used
Contractors inducted and provided with a work permit?
Contractors have supplied WMS/JSA’s? If yes are they less than 2 years old?
Have the cleaning contractors supplied SDS’s?
Has the facility conducted on the spot monitoring to ensure that the Contractor is complying with WMS, site safety rules etc?
Do they label decanted substances? If so are the labelled correctly?
Have the relevant APG staff been trained in APG Contractor Management procedures (ie are there training records)

SiF & Critical Control Verification

Critical control verifications are being completed
Where critical control verification identified that a critical control is not in place actions are taken to close these out
Facility has a SiF working party in place
Facility knows its SiF activities and which recorded incidents are SiF potential/SiF Actual

Chain of Responsibility (Where Applicable)

Driver daily fitness for duty declarations being completed correctly and checked by supervisors
Driver run sheets are being completed correctly with drivers showing the correct regulatory Work/Rest hours, and checked and signed by the Supervisors
Driver medicals up to date
Non-conformances and breaches entered into the driver and heavy vehicle compliance register?
Drivers with speeding infringements are managed in line with relevant procedure
Checks are in place to monitor contractor arrival/departure times
All products being dispatched have an accurate weight affixed to the ULD/pallet?
Customers providing accurate weights on the ULD’s and Pallets they dispatch
Appropriate approved load patterns affixed to the inside of the rear doors of each heavy vehicle
Load sheets accurately completed and checked on the required journeys, e.g. line haul
Container weight declarations (CWD’s) completed correctly for all shipping container movements
Inbound and outbound load restraint checks being conducted and checked by the Supervisors
Correct load restraint certifications and Standard Operating Procedures affixed to the inside of rear doors of each heavy vehicle
The load restraint equipment used in good working order and condition, e.g. no frayed straps
Drivers have access to the correct load restraint equipment to secure their loads when at customer’s premises
Heavy vehicle pre-departure checks are being conducted and recorded correctly and being checked/signed by the Supervisors
Vehicles are being serviced at the correct intervals
All identified vehicle roadworthiness faults are being repaired prior to the vehicle being put back into the operation
All heavy vehicle defect notices are actioned with required repairs and cleared, then entered into the Driver and Heavy Vehicle non-conformance register.

Contractor Management (Delivery Contractors)

WHS Safety plan in place for the current contract period
WHS Safety plan reviewed/audit in 12 months
All Mail contractors have completed an induction for all Australia Post sites they will be working at
All Mail contractors have identified hazards relevant to their work and have implemented controls to reduce exposures
All Mail contractors incidents have been reported to Australia Post
All Mail contractor incidents have been investigated and appropriate safety controls set up to stop the incident from happening again.
All Mail contractors have current licenses and qualifications required by the law and Australia Post to perform assigned work
All Mail contractors are maintaining and regularly inspecting their vehicles, plant & equipment
All Mail contractors are monitoring your own safety performance.
All Mail contractors are meeting their Chain of Responsibility (CoR) requirements for vehicle > 4.5t GVM.
All Mail contractors have provided a Fatigue Management Plan that records and demonstrates how they manage fatigue risks required for vehicles > 12t GVM

Dangerous Goods (Where Applicable)

Process in place for ensuring compliance in regards to DG documentation held in the cabin of each vehicle for DG consignments being transported, both local and linehaul.
DG handling, in regards to awareness, compatibility, correct orientation if applicable, loaded at the rear of vehicles in line with company policy.
Packaging being used for DG consignments, correct labelling in regards to class of DG contained within the packages, pallet.
Access to the DG regulations applicable for the mode of transport is available
Availability of additional PPE, such as Hazspill equipment, and the conduct of monthly audits to ensure all items are available and in date.
Update Evacuation plan, fire wardens and first aiders list up to date.
Firefighting equipment tested and tagged.
General housekeeping including fire exit signs working and exits not blocked by freight.
DG training of staff up to date.

Dog Prevention (Where Applicable)

Workers know and understand that they are empowered not to make a delivery if an unrestrained dog is present on the property
Dog Hazard Register in place
All rounds have identified and listed the location of dogs
Where applicable, ultrasonic devices are in place and being used
Scanning failures where a dangerous dog prevents delivery removed from first time attempt KPI’s
Letters informing customers of not being able to make delivery due to dog are in place and being used
Engagement with local council regarding dogs is in place

Motorcycle Replacement Program (Where Applicable)

Does the facility have an ongoing desktop review of rounds to be converted in conjunction with NDMT modelling?
Are local round conversions being risk assessed and respective processes being followed correctly including HSR consultation?
Are rounds being actively converted?
Are round conversions being tabled at local LWG meetings?
Is the Dead Ride/journey policy being actively reviewed in conjunction with round conversions and recasts e.g. updated round maps and agreed routes?

Planned Workplace Changes (Where Applicable)

Planned workplace changes have been communicated to relevant workers
Consultation has occurred with HSR regarding planned workplace changes
Risk assessments have been completed on the planned changes and identified exposure and controls are listed on the facility risk register

Other

Hi visibility clothing/vests worn by all staff/visitors, where required
Visitors are being escorted
There is evidence that visitors and contractors are signing into the facility
Too Box Talks, Starting with Safety and Weekly safety communications are being delivered