Sub-contractor Inspection / assessment

• PSS Sub-Contractor Inspection

• Conducted on

  Date

• Document No.

• Expectations:
  
  It is a requirement under the Management of Health and Safety at Work Regulations 1999 that a Risk Assessment is completed for every task, this is done before a job is started.
  This will be separate to any site specific inductions that may be required.
  The Contracts / Operations Manager / Supervisor / Coordinator will complete the audit on the relevant contractor in full and all evidence that is collected such as photos and comments made by customers will be documented.

• What are your obligations under Legislation / PSS Policy?
  
  Under Legislation, as a subcontractor working for PSS you are considered a worker, but you may also be considered as an employer / PCBU (person conducting a business or undertaking) if you are engaging others to perform work for you. As such, you may have more than one “primary duty of care”:
  • As a worker, your primary duty of care is to take reasonable care for your own health and safety and that of others who may be affected by you actions; to comply with any reasonable instruction given by PSS and to comply with relevant statutory law; and to cooperate with any reasonable PSS policy or procedure.
  • As an employer/PCBU your specific obligations regarding your duty of care also include to ensure, the health and safety of workers you have engaged to perform work, including the provision of a safe working environment, safe plant and structures, safe systems of work, workplace monitoring, information, training, instruction, supervision, safe use, handling and storage of plant structures and substances, and facilities for workers welfare.
  

• Any hazards that cause a residual risk rating of high or extreme (Per the Risk Calculator in the Procedures Manual / Subcontractor ID Badge) must be reported to the Operations Coordinator / manager immediately prior to commencing work. The Operations Coordinator / manager will then advise of the control measures that may be used, or an alternative method of work, or may close off the job until the identified hazard can be appropriately controlled. A copy of the completed assessment must be emailed to the Operations Coordinator or Operations Manager on completion of the assigned job. (Tick the box agreeing to this statement)

• PSS Staff: Sign here to agree to the above conditions:

  Sign

• PSS Contractor: Sign here to agree to the above conditions:

  Sign

• Contractor Name:

  Select Advanced BML Progress Window Cleaning Crown Support Services Window Flowers SPA Window Cleaning DM Urban Pest Control Essential Services Ginko TMC Window Cleaning Bywaters BPR Group Europe (Paperround) Rentokill Meiko Pearce Compaction Systems Capital Compactors & Balers PHS Berendsen AHB Specialist Cleaning Johnsons Stalbridge

  • Advanced BML
  • Progress Window Cleaning
  • Crown Support Services
  • Window Flowers
  • SPA Window Cleaning
  • DM Urban Pest Control
  • Essential Services
  • Ginko
  • TMC Window Cleaning
  • Bywaters
  • BPR Group Europe (Paperround)
  • Rentokill
  • Meiko
  • Pearce Compaction Systems
  • Capital Compactors & Balers
  • PHS
  • Berendsen
  • AHB Specialist Cleaning
  • Johnsons Stalbridge

Customer Details:

• Customer Name / Job Site:

• Type Address or Press Locate:
  Address

• Date:

  Date

Risk Assessment:

• Hazards:

  Select Working at Height Working from a Ladder Enclosed Space Work Working in Poor Weather Working in Public Area Working Indoors Working near Hazardous Materials

  • Working at Height
  • Working from a Ladder
  • Enclosed Space Work
  • Working in Poor Weather
  • Working in Public Area
  • Working Indoors
  • Working near Hazardous Materials

• Controls:

  Select Ladder Secured Harness Secured Anchor point Used Safety Rope Used Wet Weather Equipment Used Used Due Care Exclusion Zone Created Other PPE Used

  • Ladder Secured
  • Harness Secured
  • Anchor point Used
  • Safety Rope Used
  • Wet Weather Equipment Used
  • Used Due Care
  • Exclusion Zone Created
  • Other PPE Used

• Residual Risk Level:

  Low (L)

  Moderate (M)

  High (H)

  Very High (E)

• Signature:

  Sign

General Safety:

• Has the contractor consulted with the on site contact / PSS Manager and gained consent for the proposed work to be carried out?

  Yes

  No

• Were they required to complete a Site Specific Induction?

  Yes

  N/A

• Can they explain why a Site Specific Induction was not required?

  Select Did Not Access Roof Roof is safe to work on without using a Harness Used permanent Roof Anchor Site Specific Induction was not requested Ladder was not required on this site Safety Barrier not required Not working in a public area

  • Did Not Access Roof
  • Roof is safe to work on without using a Harness
  • Used permanent Roof Anchor
  • Site Specific Induction was not requested
  • Ladder was not required on this site
  • Safety Barrier not required
  • Not working in a public area

• Explain why the on site contact / PSS Manager was not consulted?

• Does the contractor have a copy of the RAMS, COSHH assessments, permit to work and MSDS forms available on tablet, mobile device or a hard copy.

  Yes

  No

• Is the method statement procedure reflected in the work practice?

  Yes

  No

• Was a Risk Assessment carried out before the Inspection began?

  Yes

  No

• Explain why a Risk Assessment was not carried out?

• Please ensure that the contractor asks the relevant competent person for the missing paperwork before commencing with work

• Does the contractor have all necessary PPE to do the proposed work safely

  Yes

  No

• Were all safety procedures followed

  Yes

  No

• Can they explain why some safety procedures were not followed?

• Please ensure work stops until the correct PPE is available

• Are Safety Barriers used to create an Exclusion Zone around the area of work?

  Yes

  N/A

• Photo of Exclusion Zone (Mandatory)

  Media

• Can the contractor explain why they did not use any Safety Barriers to create an Exclusion Zone in the area of work.

  Select Did Not Access Roof Roof is safe to work on without using a Harness Used permanent Roof Anchor Site Specific Induction was not requested Ladder was not required on this site Safety Barrier not required Not working in a public area

  • Did Not Access Roof
  • Roof is safe to work on without using a Harness
  • Used permanent Roof Anchor
  • Site Specific Induction was not requested
  • Ladder was not required on this site
  • Safety Barrier not required
  • Not working in a public area

Height Safety

• Will the contractor access the roof on this job?

  Yes

  N/A

• Did they wear a Harness on this site?

  Yes

  N/A

• List the PPE used with the Harness

  Select Anchor Point Anchor Strap Safety Rope Retractable Laynard EWP Triple Lock Karabiner Inertia Reel

  • Anchor Point
  • Anchor Strap
  • Safety Rope
  • Retractable Laynard
  • EWP
  • Triple Lock Karabiner
  • Inertia Reel

• Photo of Anchor point (Mandatory)

  Media

• Has the Harness been inspected in the last 6 months

  Yes

  No

• Is the Harness in good condition

  Good

  Fair

  Poor

• Has the Harness been inspected by a competent person

• Ensure the Harness is inspected appropriately

• Select Response why Harness not used

  Select Did Not Access Roof Roof is safe to work on without using a Harness Used permanent Roof Anchor Site Specific Induction was not requested Ladder was not required on this site Safety Barrier not required Not working in a public area

  • Did Not Access Roof
  • Roof is safe to work on without using a Harness
  • Used permanent Roof Anchor
  • Site Specific Induction was not requested
  • Ladder was not required on this site
  • Safety Barrier not required
  • Not working in a public area

• Will the contractor being using a cradle on this job?

  Yes

  No

• Has the contractor seen the most up to date inspection record of the cradle?

  Yes

  No

• Can the contractor explain why? If reasoning is not adequate, please cancel job until inspection is seen.

Ladder Safety

• Is a Ladder used on this job?

  Yes

  N/A

• Will the Ladder be secured & is it appropriate for the task?

  Yes

  N/A

• Will the Ladder extend 900mm past the landing

  Yes

  N/A

• Will the contractor have 3 points of contact while using the Ladder?

  Yes

  N/A

• Explain why the contractor will not have 3 points of contact while using the Ladder?

• Select response why The Ladder did not extend 900mm past the landing?

  Select Did Not Access Roof Roof is safe to work on without using a Harness Used permanent Roof Anchor Site Specific Induction was not requested Ladder was not required on this site Safety Barrier not required Not working in a public area

  • Did Not Access Roof
  • Roof is safe to work on without using a Harness
  • Used permanent Roof Anchor
  • Site Specific Induction was not requested
  • Ladder was not required on this site
  • Safety Barrier not required
  • Not working in a public area

• Select response why the Ladder is not secured?

  Select Did Not Access Roof Roof is safe to work on without using a Harness Used permanent Roof Anchor Site Specific Induction was not requested Ladder was not required on this site Safety Barrier not required Not working in a public area

  • Did Not Access Roof
  • Roof is safe to work on without using a Harness
  • Used permanent Roof Anchor
  • Site Specific Induction was not requested
  • Ladder was not required on this site
  • Safety Barrier not required
  • Not working in a public area

• Is the Ladder in good condition?

  Good

  Fair

  Poor

• Has the ladder got relevant inspection records

• Photo of the Ladder secured (Mandatory)

  Media

Electrical Safety

• Were Power Tools Used

  Yes

  N/A

• Do the power tools have current Tag & Test dates

  Yes

  No

• Have the power tools Tagged and Tested

• Was an RCD used

  Yes

  N/A

• Was the power box locked out

  Yes

  N/A

• Photo of Lock out Tag

  Media

HS compliance

• Is a First Aid Kit available?

  Yes

  No

• It is best practice to carry a First Aid Kit, please ensure that it is kept available on all jobs from this point onwards

• Does the contractor have a Fire Extinguisher in their vehicle?

  Yes

  No

• It is mandatory to carry a Fire Extinguisher in the vehicle, please ensure that from this point onwards one is always available.

• Does the contractor have an ID badge

  Yes

  No

Photos (Select yes or N/A that you have taken all mandatory photos)

• Photo of Anchor Point

  Yes

  N/A

• Photo of Ladder Secured

  Yes

  N/A

• Photo of Barrier or Exclusion Zone

  Yes

  N/A

• Photo of Work Order

  Yes

  N/A

At Completion of Job

• Has the permit to work been signed on completion of the work.

  Yes

  No

• Why has the permit to work not been signed?

• Has the contractor left the worksite in an appropriate condition free from hazards and risks? (Clean up, tools put away, housekeeping ect)

  Yes

  No

• List the hazards that have been created and what has been done to leave the site safe?

Sign-Off

• Subcontractor Signature

  Sign

• PSS Manager Signature

  Sign