SYDH - EOM MANAGEMENT CHECKLIST

Preparing Paymasters - Tick box to open checklist

Prepare Airbnb paymaster

Run a report on the AirBnB extranet for the corrosponding month.

make sure the Paymatser account for the month has the same reservations for that month and the total on the airbnb extranet matches the amout in the paymaster.

Go through Banking confirmations and make sure all payment have been applied

When paymaster for the month is balanced with all payments close bill

Prepare Kilroy Paymaster

print reservation list and filter by Kilroy travel agency

Make sure total amount on reservation report matches amount in Kilroy Paymaster, investigate and sort any discrepencies

Send excel sheet to Central reservations on the last day of the month.

Prepare HERO TRAVEL paymaster

Prepare Helloworld Paymaster

Print reservation report filtering by helloworld travel agency for the previous month

Make sure total amount in reservation report matches total amount in Paymaster account

send excel sheet to bookings to Accountspayable@helloworld.com.au to confirm all amounts are correct

Upon reciving confirmation all amounts are correct create invoice for the month and send to accountspayable@helloworld.com.au for payment

Prepare Goway travel invoices

Print reservations report filtering by Goway travel travel agency

Make sure total amount in reservation report matches total amount in paymaster account

Send excel sheet to accounts@gowayinbound.travel to confirm payment amount

Upon receiving confirmation that al amounts are correct, create an invoice in mews for the relative month, leave the invoice in the corrosponding month bucket and send to accounts@gowayinbound.travel

Check with marketing department about outstanding Paymaster and reconcile

Monthly Stocktake - tick box to open checklist

Open Monthly Stocktake - https://yhaaustraliainc.sharepoint.com/:x:/s/YHAAccounts/EflGUiYbAV1BrJY7hysAdVoBvYEhGKyxo-X7LIuh9RvMgA?e=TXyvKP

All cash is 0 as we are a cashless Property move to Monthly stock reconsiliciation

Change closing stock amout and move amounts to opening stock for the month

Print stocktake sheet

Count all relevant stock on sheet and fill in closing stock amount marking everything else as 0

Type in name and date completed into relevant box and email accounts when compelted

Booking.com Virtual credit card payments

Banking confirmations - Tick box to see checklist

Open Banking confirmations - https://yhaaustraliainc.sharepoint.com/:x:/s/YHAAccounts/EcPbQHUCZ0lFlaKfxL2ph6kBn7bc4nM0fUpqpG9uF6-6pQ?e=Teqdmi

Filter spreadsheet by property and action all payments that have not been processed in Mews making sure they have charges to match.

Key audit - Tick box to see checklist

Print out Key register

Count and make sure all keys are located and there is a spare, write down any keys missing or missing spare key and organise key cutting

Accounting Ledger Audit- Tick box to see checklist

Go through accounting Ledger and investigate all outstanding balances and follow up. All accounts should be cleared on the last day of the month unless investigation is still pending on amount owing