Type of rooms/facilities being inspected

1. Layout

  • Area is clean, tidy and well kept.

  • Adequate working space provided for each staff member (11m3 per person based on 2.5m height, desk, chair and pedestal. Consider space if other furniture is within space).

  • Floor is free of obstructions and slip resistant if appropriate.

2. Environment

  • Temperature is comfortable.

  • Lighting is adequate.

  • There is adequate ventilation.

  • Area is free from odors

3. Emergency Procedures

  • Written evacuation procedures and exits displayed

  • Are spill kits available?

  • Portable fire extinguishers have been provided and maintained.

  • There are adequate type and number of Portable fire extinguishers.

  • Escape routes and emergency doors are clear.

  • Emergency doors are serviceable.

  • Fire Doors have been inspected and state date of recent inspection.

  • Fire Wardens trained within work area (or building if small building) and name/s of Fire Wardens.

  • Procedures are in place for isolated workers. Isolated workers refer to Lone Worker Code of Practice.

  • Emergency signage is clearly visible on means of escape and entrances.

4. First Aid Facilities

  • There are appropriate first aid and emergency facilities in the near vicinity and staff and students are aware of them.

  • Kits are clearly signed, stocked and contents are in-date.

  • Monthly check sheets are used for Eye Wash bottles. State date of recent check.

  • Monthly check sheets are used for First Aid Kits. State date of recent check.

  • Monthly check sheets are used for Defibrillator. State date of recent check. State expiry date of battery and pads.

  • Names and contacts of first aiders displayed and up to date. State names of nearby First Aiders.

5. General Facilities

  • Washing / Toilet facilities are clean and functional.

  • Are stairs, passageways and store rooms well lit? (Min 300 lux for offices, 500 lux for classrooms and workshops, 200 lux for corridors).

  • General Warning and Safety signage in good condition and appropriate.

  • Isolation valves are readily accessible and clearly labelled.

  • Walls, windows, doors and furniture are in good condition.

6. Manual Handling

  • Where applicable manual handling procedures within the HS&E Code of Practice are available and being followed.

  • Trolleys are available and are being considered to transport heavy items or loads.

  • Step ladders or safe steps available to access light items stored on high shelves.

  • All manual handling task-related incidents have been adequately investigated and control measures implemented and reviewed.

  • Workers have been consulted to identify safer ways to do the job.

7. Storage

  • Materials stored in racks and shelving wherever possible are not above shoulder height.

  • Storage designed to minimise lifting problems i.e. heavy objects not stored on upper racks.

  • All shelving is labelled appropriately and organised. Labelling allows identification during inspections to report faults.

  • Shelving is inspected monthly (visual) and six monthly (detailed) and records of inspections are maintained.

  • Shelving securely fixed to the floor or wall.

8. Slips and Trips

  • Staff and students are inducted and trained in prevention of slips and trips.

  • Warning signs are available and erected near spills.

  • There are special provisions for slip resistance in regular wet areas.

  • Guard rails and slip resistance are provided on ramps and stairs.

  • All slip and trip incidents have been adequately investigated and control measures implemented and reviewed.

  • Significant hazards have been identified and assessed and all the factors that will affect the risk has controls implemented.

  • Walkways are free of hazards, such as electrical leads.

9. Electrical Safety

  • Staff and students are inducted and aware of Electrical Safety and are following applicable HS&E Code of Practice.

  • All portable equipment has current test tags / labels. Refer to guidance on test frequency.

  • Flexable cord, plugs and extension leads are in good condition and have either moulded or transparent type plugs.

  • Power sockets are suitable for the location and are positioned safely.

  • Cable multi-adaptors are used correctly (no double box adapters and no 'daisy chaining').

  • Faulty equipment is labelled do not use or is quarantined.

10. Chemical / COSHH Aspects

  • Staff and students are inducted and aware of correct Chemical Handling and are following applicable HS&E Code of Practice?

  • MSDS (not older older than 5 years) are available for workers reference and included in the hazardous substances register.

  • There is an up to date easy to find and read list/register summary of all chemicals used and appropriate control measures.

  • A risk assessment has been completed for all chemicals and harmful substances stored and used at the workplace.

  • Actions have been taken to control risks. For example, an investigation has been done to find out whether an alternative safer chemical is available.

  • Decanted containers are labeled with name, risk and safety instructions as per CLP regs.

  • Original containers have the manufacturer's label.

  • Chemicals and oils stored according to compatibility and bunded where necessary i.e. in flammable or corrosive cabinets.

  • Are minimal amounts of corrosives stored, and/or used?

  • Only flammables stored in flammable liquid cabinet / stores.

  • Small gas cartridges stored in cabinets not on open storage shelves.

  • Are the warning signs on the cabinet / store legible? (e.g. DG Class 3 diamond, no smoking, no ignition sources).

  • Are the warning signs on the cabinet / store appropriate to the chemicals stored within?

  • Are there warning signs on the office/classroom door to the main room where chemicals are stored? Emergency services to be aware before entering area.

11. Personal Protective Equipment

  • Instruction and information of PPE are available.

  • PPE store available, well maintained and in good order and separate from chemical store.

  • Signage of PPE requirements displayed in hazardous areas.

  • Required PPE available to staff and students.

  • Appropriate PPE signs displayed to standard requirements visible, correctly located and in good condition, (Inside and outside).

12. Noise

  • A risk assessment on noise has been conducted where it is likely that workers are exposed to dangerous noise levels.

  • Control measures have been put in place to reduce the risk of injury as a result of noise, including the provision of personal hearing protection.

  • Staff and students have received information and training in relation to noise at the workplace.

13. Equipment

  • Records are kept of maintenance, alterations and inspections.

  • Manufacturer's manuals and operator instructions are readily available.

  • Are records of training held for appropriately trained people if required for technical equipment?

  • Emergency stops tested and are working.

14. Equipment Guarding

  • Operators and maintenance personnel properly trained, familiar with the operation and set up of machinery and able to demonstrate safety features.

  • Where fixed guards are provided, they prevent operation of the machinery when open, the guards are prevented from opening while the machinery is in operation.

  • Guards protect against hazards to the rear and sides of machinery.

  • Pre-operational checks are conducted to ensure safety features are in working order.

  • Where it is not practical to provide guarding and people are required to operate or pass close to dangerous moving parts, a safe system of work is in place to reduce risk.

  • Warning signs and decals clearly visible.

  • Manufacturer's manuals are available for operators.

15. Storage and use of Gases

  • Gas lines are free of leaks, kinks, wear & tear.

  • Cylinder contents are identified.

  • Gas bottles are transported on trolleys where required.

  • When gas bottles are regularly used and fixed to trolleys are they moved back to a wall bracket to secure the cylinder and trolley when not in use?

  • Gas bottles are stored in external gas cages and correctly sign posted.

  • Cylinders are stored according to dangerous goods class and empty cylinders are separated from full ones.

16. Storage and Disposal of Waste

  • Is biological waste and chemical hazardous stored appropriately prior to disposal.

  • Are there separate waste disposal routes i.e. sharps, Bio, hazardous chemicals?

  • Name of Waste Management agency.

17. Workstation Environment

  • Is DSE workstation of an adequate design and layout?

  • Is there suitable seating?

  • Is there adequate workstation storage i.e. a pedestal?

  • Is the workstation clear of objects and equipment (on desk and beneath) to allow free movement?

  • Is area of workstation adequately illuminated (Min 300 lux for offices, 500 lux for classrooms and workshops, 200 lux for corridors).

18. Training

  • Have technicians and tutors completed the four mandatory HS&E e-learning courses; Fire Awareness, H&S Awareness, Environmental Awareness and DSE Awareness (incl DSE Self Assessment)?

  • Are the technicians and tutors appropriately competent (Specialist knowledge) to work in the area?

  • Has an analysis been conducted to identify any other training required, if so, what type?

19. Risk Assessments

  • Is there an overarching Risk Assessment for the dept which includes hazards and risks identified for all rooms and activities within those rooms (RA's may cross refer to other activity RA's)?

  • Are Risk Assessments in place for generic activities (curriculum and non-curriculum)?

  • Are Risk Assessments in place for High Risk Site Specific activities (on and off site) such as tree felling?

  • Has a visit been conducted of sites where high risk activities are to be conducted?

  • Have staff and students signed to state that they have read (or been read to) and understood the relevant Risk Assessments?

  • Have Risk Assessments been signed off by the Assessor and the appropriate manager?

  • Have Risk Assessments been reviewed?

20. Other Hazards

  • Additional hazards & observations

21. Date of Follow-Up Inspection

  • Select date

22. Please sign, scan and email this final page of the report to the HS&E Manager.

  • HoLS/Dept Manager Name & signature

  • Local Manager / Technician Name & signature

  • Health, Safety & Environment Manager Name & signature

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