Tenant arrival check list

• Document No.

• Audit Title

• Client / Site

• Conducted on

  Date

• Prepared by

• Location
  Address

• Personnel

• Lease start date

• Moving in date

Prior to tenant arriving

• Tenant arrival date received?

  Yes

  No

  N/A

• Confirm moving in date and time (after hours)

  Yes

  No

  N/A

• Lift protection while moving office

  Yes

  No

  N/A

• Removalist insurance, contractor induction, safe work method statement, access request form are provided to management ?

  Yes

  No

  N/A

Electricity

• E&PM & Systemax advised via email?

  Yes

  No

  N/A

• Meter labelling updated

  Yes

  No

  N/A

• Select date

  Date

Locks / access cards

• Keys given out ?

  Yes

  No

  N/A

• Select date

  Date

• Locks keyed to Abloy system

  Yes

  No

  N/A

• Access cards needed for new tenant

  Yes

  No

  N/A

• How many?

  Select 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20

  • 1
  • 2
  • 3
  • 4
  • 5
  • 6
  • 7
  • 8
  • 9
  • 10
  • 11
  • 12
  • 13
  • 14
  • 15
  • 16
  • 17
  • 18
  • 19
  • 20

• Charged to ?

  tenant

  management

• Select date

  Date

• Old tenancy Access cards cancelled

  Yes

  No

  N/A

• Select date

  Date

• Security and cleaners card or keys have been updated?

  Yes

  No

  N/A

• Select date

  Date

Signage

• Floor signage installed

  Yes

  No

  N/A

• Charged to ?

  tenant

  management

• Lift screens updated by fm or concierge

  Yes

  No

  N/A

• Select date

  Date

• Directory board signage updated

  Yes

  No

  N/A

• Charged to ?

  tenant

  management

• Select date

  Date

Tenant contact list

• Tenant contact list received

  Yes

  No

  N/A

• Tenant after hours contact list received

  Yes

  No

  N/A

Bank guarantee/security deposit

• Received

  Yes

  No

  N/A

• Select date

  Date

• Bank guarantee/ security deposit schedule updated

  Yes

  No

  N/A

Legal

• Remove lease from title

  Yes

  No

  N/A

• Lease terminated (if required )

  Yes

  No

  N/A

Lease administration

• Tenant information guide given to tenant

  Yes

  No

  N/A

• Public liability received and updated

  Yes

  No

  N/A

• Website updated

  Yes

  No

  N/A

• Warren list updated and given to building FSA

  Yes

  No

  N/A

• All new tenant contacts list has been updated

  Yes

  No

  N/A

• Tenant received the pulsetech login and password

  Yes

  No

  N/A

• Select date

  Date

• Stack plan updated

  Yes

  No

  N/A

• Update locker allocation

  Yes

  No

  N/A

Car bays

• Carpark operator advised and / or internal schedule updated

  Yes

  No

  N/A

• Car park access given

  Yes

  No

  N/A

Telco /rooftop

• Removed and penetrations made good

  Yes

  No

  N/A

• Fibre optics connections made good at mdf

  Yes

  No

  N/A

Air-conditioning

• Access to after hours given and / or removed

  Yes

  No

  N/A

• Supplementary units list need to be supplied to fm team if any

  Yes

  No

  N/A

• Floor plans to be given out to systemax to update floor or remove from Bms.

  Yes

  No

  N/A

• Labelling to be done

  Yes

  No

  N/A

Cleaning

• Tenancy cleaning setup

  Yes

  No

  N/A

• Tenancy cleaning NLA updated - spreadsheet

  Yes

  No

  N/A

• Tenancy extras?

  Yes

  No

  N/A