Twice Monthly GMP Audit

Site conducted

Prepared by

Location

Is the canteen clean and in a tidy condition?

Do the fridges and cupboards only contain food and drink which is within their best before dates?

Are the sink and cooking equipment (microwave/toaster) clean?

Is the changing room in a clean and tidy condition?

Are all personal possessions in allocated lockers?

Is PPE segregated from personal clothing?

Is the changing room in a clean and tidy condition?

Is the handwash sink in a clean state?

Are there sufficient quantities of hand wash soap and paper towels available?

Are all personal possessions in allocated lockers?

Is PPE segregated from personal clothing?

Is shrink wrapped product stored correctly (not directly on the floor)?

Is the shrink wrapping room tidy and in a clean condition?

Are all the lights working in the room?

Are all staff wearing the correct PPC and in a correct manner?

Are staff abiding by the Company policy of not wearing nail varnish, perfume, jewellery or false eye lashes?

Are fire exits free from any obstructions?

Is the area clear from any potential hazards that could lead to trips, slips or falls?

Is the floor clear from any potential trip hazards?

Is the storage area tidy and in a clean condition?

Are all the lights working in the room?

Are segregated products such as those containing allergens, non-allergens and organics stored in their correct sections of the warehouse?

Are all boxes stored correctly and not directly on the floor?

Is everything labelled up correctly and easy to understand?

Have all tabletted products and hard shell products been labelled with MD checked stickers?

Are only bulk finished products being stored in this area?

Are all products on shelves in the dispatch room in their correct places by batch numbers?

Are all products awaiting dispatch labelled up correctly?

Is the dispatch roller shutter door closed if not in use at the time of the audit?

Is the goods in entrance roller shutter door closed if not in use at the time of the audit?

Are materials that have come in been stored off the floor on pallets?

If there are materials sitting outside at the time of the audit, how long have they been there?

Is the QC room clean and in a tidy state?

Is the upstairs canteen (above the QC room) clean and in a tidy condition?

Do the fridges and cupboards only contain food and drink which is within their best before dates?

Are the sink and cooking equipment (microwave/toaster) clean?

Are all walls clean, in good condition with no visible holes present?

Is the ceiling clean and in good condition?

Is the floor clean and in good condition?

Is all packaging stored directly off the floor and covered up?

If not in use, at the time of audit, is the outer door closed to prevent ingress of birds and flying insects?

Is glass packaging segregated from other packaging?

Doses the packaging warehouse only contain packaging (apart from materials/products in the quarantine area)?

Are all materials/products in the quarantine area on a pallet(s) and not being stored directly on the floor?

Are products stored in the fridge off the floor?

Are all items intended to be classed as waste stored in the designated waste storage area ?

Are all materials/products which have been designated as waste been labelled accordingly?

Is the upstairs canteen clean and in a tidy condition?

Do the fridges and cupboards only contain food and drink which is within their best before dates?

Are the sink and cooking equipment (microwave/toaster) clean?

Is the wipe board showing the correct information at the time of the audit?

Are products stored in a correct manner and labelled up correctly?

Are staff wearing the correct PPC and in a correct manner?

Are staff abiding by the Company policy of not wearing nail varnish, perfume, jewellery or false eye lashes?

Are all lights working in the room?

Is the fire escape free from obstructions?

Is the production area as clean as it can be whilst the process of manufacturing discaps is taking place?

Is the hand wash basin clear from obstruction?

Is there sufficient soap and paper towels for the staff to wash and dry hands?

Is the equipment wash station clean and free from debris?

Are all COSHH cabinets closed when not in use?

Has the department's cleaning sheet been filled in up to the point of the audit?

Is all relevant batch paperwork filled in up to the point of the audit?

Does the batch paperwork contain all the relevant information required for up to the point of the process occurring at the time of the audit?

If a batch is being manufactured at the time of the audit, are COSHH sheets available for the discaps staff to utilise?

Are metal detectable pens, wipe board markers and highlighter pens in use?

Is the department abiding by the Company requirement that there will be no stationery items such as paper clips or other potential contaminants present in production areas, including offices within the factory?

Is the wipe board showing the correct information for what is being mixed, at the time of the audit?

Are products stored and labelled up in a correct manner?

Are staff wearing the correct PPC and in a correct manner?

Are all lights working in the room?

Is the fire escape free from obstructions?

Is the production area as clean as it can be whilst the process of blending is taking place?

Are all hand wash basins clean and clear from obstruction?

Is all relevant batch paperwork filled in up to the point of the audit?

Does the batch paperwork contain all the relevant information required for up to the point of the process occurring at the time of the audit?

If a batch is being weighed up at the time of the audit, are COSHH sheets available for the mixing staff to utilise?

Has the toolbox check sheet been completed up to the time of the audit?

If tools have been noted as missing or requested to be added onto the toolbox check sheets, are these tools now present/sheet amended?

Are metal detectable pens, wipe board markers and highlighter pens in use?

Is the department abiding by the Company requirement that there will be no stationery items such as paper clips or other potential contaminants present in production areas, including offices within the factory?

Is the glass breakage kit on the wall near Liquid Oral Packing and is it intact and containing blank GHP Breakage Reports?

Is the wipe board showing the correct information for what is being mixed, at the time of the audit?

Are all products stored correctly and labelled up correctly?

Are all staff wearing the correct PPC and in a correct manner?

Are staff abiding by the Company policy of not wearing nail varnish, perfume, jewellery or false eye lashes?

Are all lights working in the room?

Is the fire escape free from obstructions?

Is the packing area as clean as it can be whilst the process of liquid oral packing is taking place?

Are all hand wash basins clean and clear from obstruction?

Is all relevant batch paperwork filled in up to the point of audit?

Does the batch paperwork contain all the relevant information required for up to the point of the process occurring at the time of the audit?

Have the scales been checked prior to packing commencing?

Have labels and codes been attached to the Batch Assembly Packing Record?

How many sets of labels can be seen in the labelling area?

Have all toolbox check sheets been completed up to the time of the audit?

If tools have been noted as missing or requested to be added onto the toolbox check sheets, are these tools now present/sheet amended?

Are metal detectable pens, wipe board markers and highlighter pens in use?

Is the department abiding by the Company requirement that there will be no stationery items such as paper clips or other potential contaminants present in production areas, including offices within the factory?

Is the wipe board showing the correct information for what is being manufactured, at the time of the audit?

Are all products stored correctly and labelled up correctly?

Are all staff wearing PPC and in a correct manner?

Are staff abiding by the Company policy of not wearing nail varnish, perfume, jewellery or false eye lashes?

Are all lights working in the rooms?

Are allergen, non-allergen and organic products kept separate (apart from in the driers)?

Is the fire escape free from obstructions?

Are all tools put away when not in use?

Is the production area as clean as it can be whilst the encapsulation process is taking place?

Are all hand wash basins clean and clear from obstruction?

Is there sufficient soap and paper towels for the staff to wash and dry hands?

Is the equipment wash station clean and free from debris?

Has the department's cleaning sheet been filled in up to the point of the audit?

Is all relevant batch paperwork filled in up to the point of the audit?

Does the batch paperwork contain all the relevant information required for up to the point of the process occurring at the time of the audit?

If a batch is being manufactured at the time of the audit, are COSHH sheets available for the encaps staff to utilise?

Have all toolbox check sheets been completed up to the time of the audit?

If tools have been noted as missing or requested to be added onto the toolbox check sheets, are these tools now present/sheet amended?

Are metal detectable pens, wipe board markers and highlighter pens in use?

Is the department abiding by the Company requirement that there will be no stationery items such as paper clips or other potential contaminants present in production areas, including offices within the factory?

Is the bag of tea towels for capsule polishing off the floor?

Are the walls clean and in a good condition?

Is the ceiling clean and in good condition?

Is the floor clean, in good condition with no visible holes showing?

Are flammable products kept inside the COSHH cupboards or segregated from other products?

Are all fire escapes free from obstructions?

Are all products labelled up clearly and not stored directly on the floor?

Are all open products sealed correctly once finished being used?

Are allergen and non allergen products kept separate?

Are there any organic materials being stored in non-organic areas of the warehouse?

Does the allergen spillage kit (yellow dustbin) only contain apparatus for cleaning up allergen spillage?

Is the changing room in a clean and tidy condition?

Are there sufficient quantities of hand wash soap and paper towels available?

Are all personal possessions in allocated lockers?

Is PPE segregated from personal clothing?

Is the information on the wipe boards correct?

Is all finished and W.I.P. product stored correctly, labelled and not directly on the floor?

Are pill packing areas tidy and in a clean condition?

Are all staff wearing the correct PPC and in the correct manner?

Are staff abiding by the Company policy of not wearing nail varnish, perfume, jewellery or false eye lashes?

Is the area free of any trip hazards that could lead to injury?

Are metal detectable pens, wipe board markers and highlighter pens in use?

Is the department abiding by the Company requirement that there will be no stationery items such as paper clips or other potential contaminants present in production areas, including offices within the factory?

Is the labelling/coding area tidy and in a clean condition?

How many sets of labels can be seen in the labelling area?

Are all the lights working in the room?

Are fire exits free from any obstructions?

Are all tools put back in the correct place once finished with?

Are all surfaces clean when not in use?

Is cleaning equipment stored away correctly when not in use?

Has the department's cleaning sheet been filled in up to the point of the audit?

Is all relevant paperwork filled in up to the point of the audit?

Has the toolbox check sheet been completed up to the time of the audit?

If tools have been noted as missing or requested to be added onto the toolbox check sheets, are these tools now present/sheet amended?

Are all LEV Systems connected & working?

Is the glass breakage kit intact including blank GHP Breakage Reports?

Are the staff wearing correct PPC and in a correct manner?

Is the bulk room tidy and in a clean condition?

Is packed finished product labelled and stored off the floor in a correct manner?

Are all the lights working in the room?

Are fire exits free from any obstructions?

Are all tools put away when not in use?

Are all surfaces clean when not in use?

Has the department's cleaning sheet been filled in up to the point of the audit?

Is all paperwork filled in up to the point of the audit?

Are metal detectable pens, marker pens and highlighters in use?

Is the department abiding by the Company requirement that there will be no stationery items such as paper clips or other potential contaminants present in production areas, including offices within the factory?

Has the toolbox check sheet been completed up to the time of the audit?

If tools have been noted as missing or requested to be added onto the toolbox check sheets, are these tools now present/sheet amended?

Is the holding area clean and in a tidy condition?

Are all the lights working in the area?

Is the area free from any potential trip hazards?

Are all tubs with product inside clearly labelled up with their contents?

Are the stated contents of the tubs in the right colour tub - red for allergens, blue for non-allergens and green for animal products?

Are all the lights working in the room?

Are all the allergen and non-allergen products separated and stored in the designated area?

Are all the allergen and non-allergen products in the correct trays, i.e. red for allergen products and blue for non-allergen?

Are all trays containing product accompanied with associated paperwork?

Is the room free from any potential trip hazards?

Is the door clean/dirty label correct for the actions being carried out at the time of audit?

Are all staff wearing the correct PPC and in the correct manner?

Are fire exits free from any obstructions?

Are all tools put away when not in use?

Are all products covered up when operators are not in the room?

Has the CCP been witnessed and passed its test?

Is the inspection room tidy and in a clean condition?

Is the hand wash basin clean and clear from obstruction?

Are cleaning tools stored away when not in use?

Has the department's cleaning sheet been filled in up to the point of the audit?

Are metal detectable pens, wipe board markers and highlighters in use?

Is all relevant paperwork filled in up to the point of the audit?

Has the toolbox check sheet been completed up to the time of the audit?

If tools have been noted as missing or requested to be added onto the toolbox check sheets, are these tools now present/sheet amended?

Is the wipe board showing the correct information for what is being mixed, at the time of the audit?

Are all products \ containers closed and covered up when not in use?

Are all tools covered up and cleaned when not in use?

Are all materials stored correctly and not directly on the floor?

Are all tubs and bags clearly labelled as to what is inside them?

Are all the lights working in the room?

Is the fire exit free from any obstructions?

Is the door clean state and allergen/non-allergen state door label correct for what is being mixed, at the time of the audit?

Are all staff wearing the correct PPC and in the right manner?

Is mixing room 1 as clean as it can be whilst the process of mixing batches is taking place?

If no mixing is taking place or work has finished for the day, has mixing room 1 been left in a clean and tidy state?

Has it been left untidy because they have stopped in the middle of a number of the same product batches?

Have the department's cleaning sheets been filled in up to the point of the audit?

Are the LEV pipes working and connected?

Have all toolbox check sheets been completed up to the time of the audit?

If tools have been noted as missing or requested to be added onto the toolbox check sheets, are these tools now present/sheet amended?

Is all batch paperwork filled in up to the point of the audit?

Does the batch paperwork contain all the relevant information required for up to the point of the process occurring at the time of the audit?

If a batch is being weighed up at the time of the audit, are COSHH sheets available for the mixing staff to utilise?

Are metal detectable pens, wipe board markers and highlighter pens in use?

Is the department abiding by the Company requirement that there will be no stationery items such as paper clips or other potential contaminants present in production areas, including offices within the factory?

Is the wipe board showing the correct information for what is being mixed, at the time of the audit?

Are all products \ containers closed and covered up when not in use?

Are all tools covered up and cleaned when not in use?

Are all products stored correctly and not directly on the floor?

Are all tubs and bags clearly labelled as to what is inside them?

Are all the lights working in the room?

Is the fire exit free from any obstructions?

Is the door clean state and allergen/non-allergen state door label correct for what is being mixed, at the time of the audit?

Is mixing room 2 as clean as it can be whilst the process of mixing batches is taking place?

If no mixing is taking place or work has finished for the day, has mixing room 2 been left in a clean and tidy state?

Has it been left untidy because they have stopped in the middle of a number of the same product batches?

Has the department's cleaning sheet been filled in up to the point of the audit?

Are all staff wearing correct PPC and in the correct manner?

Are all LEV pipes connected and working?

Have all toolbox check sheets been completed up to the time of the audit?

If tools have been noted as missing or requested to be added onto the toolbox check sheets, are these tools now present/sheet amended?

Is the batch paperwork filled in up to point of the audit?

If a batch is being weighed up at the time of the audit, are COSHH sheets available for the mixing staff to utilise?

Are metal detectable pens, wipe board markers and highlighter pens in use?

Is the department abiding by the Company requirement that there will be no stationery items such as paper clips or other potential contaminants present in production areas, including offices within the factory?

Is the glass breakage kit on the wall near Cosmetics Packing and is it intact and containing blank GHP Breakage Reports?

Is the wipe board showing the correct information for what is being packed, at the time of the audit?

Are all lights in the room working?

Are all products stored correctly, labelled up clearly and not directly on the floor?

Are all staff wearing suitable PPC and in a correct manner?

Are staff abiding by the Company policy of not wearing nail varnish, perfume, jewellery or false eye lashes?

Are fire exits free from any obstructions?

Are the packing, labelling and coding areas clean and in a tidy condition?

Are all tools cleaned and put away when not in use?

Is the hand wash basin clear from obstruction?

Is the equipment wash area clean and in a tidy condition?

Has all the cleaning equipment and associated cleaning substances been put away when not in use?

Has the department's cleaning sheet been filled in up to the point of the audit?

Is all batch paperwork filled in up to the point of the audit?

Does the batch paperwork contain all the relevant information required for up to the point of the process occurring at the time of the audit?

Have the scales been checked prior to packing commencing?

Have labels and codes been attached to the Batch Assembly Packing Record?

How many sets of labels can be seen in the labelling area?

Have all toolbox check sheets been completed up to the time of the audit?

If tools have been noted as missing or requested to be added onto the toolbox check sheets, are these tools now present/sheet amended?

Are metal detectable pens, wipe board markers and highlighter pens in use?

Is the department abiding by the Company requirement that there will be no stationery items such as paper clips or other potential contaminants present in production areas, including offices within the factory?

Is the wipe board showing the correct information for what is being mixed, at the time of the audit?

Is the floor clear of any potential trip hazards?

Are staff wearing suitable PPC and in a correct manner?

Are all the lights working in the room?

Are all cabinets and COSHH cabinets closed when not in use?

Are fire exits free from any obstructions?

Is the production area as clean as it can be whilst mixing is taking place?

Has all the cleaning equipment and the associated cleaning substances been put away when not in use?

Are all products \ containers closed and covered up when not in use?

Are all large barrel containers suitably labelled with their contents?

Are all tools cleaned and put away when not in use?

Is the hand wash basin clear from obstruction?

Is all relevant batch paperwork filled in up to the time of the audit?

Are metal detectable pens, wipe board markers and highlighter pens in use?

If a batch is being weighed up at the time of the audit, are COSHH sheets available for the mixing staff to utilise?

Is the department abiding by the Company requirement that there will be no stationery items such as paper clips or other potential contaminants present in production areas, including offices within the factory?

Is the flooring in a good condition?

Are the walls in good condition?

Is the ceiling in good condition?

Is the floor clear of any potential slip/trip hazards?

Is all cleaning equipment stored away and correctly by colour?

Are the sinks clean?

Are hygiene staff wearing suitable PPC and in a correct manner?

Is the wipe board showing the correct information for what is being packed, at the time of the audit?

Is the glass breakage kit on the wall near Bulk Powder Packing and is it intact and containing blank GHP Breakage Reports?

Are the packing and coding/heat sealing areas as clean as they can be whilst these processes are taking place?

Are all staff wearing suitable PPC and in a correct manner?

Are staff abiding by the Company policy of not wearing nail varnish, perfume, jewellery or false eye lashes?

Is only one product being packed at a time?

Is the product being packed the same product being sealed and/or coded?

Are allergen and non-allergen products kept separate?

Are all products stored correctly and labelled up correctly?

Is the fire exit free from any obstruction?

Are all tools cleaned and put away when not in use?

Is cleaning equipment stored away correctly when not in use?

Is the hand wash basin clear from obstruction?

Is the LEV system all connected and working?

Are all surfaces clean when not in use?

Is all relevant batch paperwork filled in up to the point of the audit?

Does the batch paperwork contain all the relevant information required for up to the point of the process occurring at the time of the audit?

Have labels and codes been attached to the Batch Assembly Packing Record?

How many sets of labels can be seen in the labelling area?

Have all toolbox check sheets been completed up to the time of the audit?

If tools have been noted as missing or requested to be added onto the toolbox check sheets, are these tools now present/sheet amended?

Are metal detectable pens, wipe board markers and highlighter pens in use?

Has the department's cleaning sheet been filled in up to the point of the audit?

Is the department abiding by the Company requirement that there will be no stationery items such as paper clips or other potential contaminants present in production areas, including offices within the factory?

Is the wipe board information correct at the time of the audit?

Are all products stored correctly and labelled up correctly?

Are allergen and non-allergen products kept separate?

Are all the lights working in the rooms?

Are all staff wearing suitable PPC and in a correct manner?

Are staff abiding by the Company policy of not wearing nail varnish, perfume, jewellery or false eye lashes?

Are the floors clear from any potential slip hazards?

Are fire exits free from any obstruction?

Are the door clean state and allergen/non-allergen state door labels correct for what is being tabletted, at the time of the audit?

If cleaning in a tabletting room is taking place, at the time of the audit, is there a "Cleaning in Progress" notice in place?

Are products covered up when machine operators are not present?

Are the tabletting rooms as clean as they can be whilst the process of tabletting is taking place?

Are tools cleaned and put away when not in use?

Is the wash station clean and free of debris?

Are cleaning tools and cleaning substances stored away when not in use?

Are all LEV systems connected up to all running tablet presses?

Is all relevant batch paperwork filled in up to the point of the audit?

If a batch is being tabletted at the time of the audit, are COSHH sheets available for the tabletting staff to utilise?

Are metal detectable pens, wipe board markers and highlighter pens in use?

Is the department abiding by the Company requirement that there will be no stationery items such as paper clips or other potential contaminants present in production areas, including offices within the factory?

Have all toolbox check sheets been completed up to the time of the audit?

If tools have been noted as missing or requested to be added onto the toolbox check sheets, are these tools now present/sheet amended?

If the metal detector is in use during the audit, have the set-up checks been carried out prior to checking the product and the paperwork filled in accordingly?

Is the wipe board showing the correct information at the time of the audit?

Are all products stored correctly and labelled up correctly?

Are allergen and non-allergen products kept separate?

Are all the lights working in all rooms?

Are all staff wearing suitable PPC and in a correct manner?

Are staff abiding by the Company policy of not wearing nail varnish, perfume, jewellery or false eye lashes?

Are the floors clear from any potential trip hazards?

Are fire exits free from any obstructions?

Are products covered up properly when an operator is not present?

Are the hard shell rooms as clean as they can be whilst the hard shell process is taking place?

Are all tools clean and put away when not in use?

Is the wash station clean and free from obstruction?

Is the washroom free from trial sample bags in the trays?

Have the department's cleaning sheets been filled in up to the point of the audit?

Are all LEV pipes connected to each running Hard-shell machine and working?

Is all relevant batch paperwork filled in up to the point of the audit?

Does the batch paperwork contain all the relevant information required for up to the point of the process occurring at the time of the audit?

If a batch is undergoing the process of being put into hard shells at the time of the audit, are COSHH sheets available for the hard shell staff to utilise?

Are metal detectable pens, wipe board markers and highlighter pens in use?

Is the department abiding by the Company requirement that there will be no stationery items such as paper clips or other potential contaminants present in production areas, including offices within the factory?

Have all toolbox check sheets been completed up to the time of the audit?

If tools have been noted as missing or requested to be added onto the toolbox check sheets, are these tools now present/sheet amended?

If the metal detector is in use during the audit, have the set-up checks been carried out prior to checking the product and the paperwork filled in accordingly?

Are floors clean and in a good safe condition?

Are all lights working in the corridoors?

Are all skirting boards in a good clean condition?

Are doors in a good clean condition?