Ultimate Security Audit

ASSIGNMENT INSTRUCTIONS

Review Date<br>01.10.2014

No AIs should be in Draft<br>- None in Draft Format

Ensure the amended sheets are accurate<br>- All up to date <br>AIs have been reviewed and rewritten

Acknowledgement sheets must be signed by all members of the Security Team, including reserve officers<br>- done by all officers who work - cover shifts

Issue sheet must be signed by Security Manager/Regional Manager or Director and the client

COMPANY POLICY - Generally kept at the back of the Assignment Instructions in the relevant appendices

Corporate Social Responsibilities<br>- Kept in AIs

Health and Safety Policy<br>Kept in AIs

Environmental Policy<br>Kept in AIs

Lone Working<br>- Kept in AIs

Violence at work policy<br>- Kept in AIs

RISK ASSESSMENT

Kept within the relevant appendix at the back of the AIs or as separate document<br>- kept within the AIs

LOG BOOKS

All sections should be completed correctly<br>- Done by shift supervisors

Full name of officers on duty should be entered at the top of the page<br>- Done by shift supervisor at start of every shift

REGIONAL MANAGER REPORT

All reports should be signed and acknowledged and filed<br>- Filed in the SM office

HANDOVER SHEET

Should be fully completed and signed at the beginning and end of every shift<br>- done by shift supervisors

All sections of the sheet should be completed<br>- Done by Shift Supervisor

If handover is done via Email etc, you must be able to demonstrate and document that it has been acknowledged and understood by all the Team<br>- Done via Hard copy

BUSINESS MANAGERS MANUAL

Ensure that the Acknowledgement sheet for this document has been signed<br>- All staff on site read and signed document

Ensure all staff have been given a verbal brief description of what the business managers manual is about<br>- Done with all staff on site

CERTIFICATION

Liability Insurance should be accessible / Displayed <br>- Put up in the Control Room

Safe Contractor Certification to be displayed, dates current<br>- Up in the Control Room

CCTV RECORDINGS

Control Room Area containing cameras should have Access/Visitor Log<br>- Now in place in the Control Room<br>

Play back and evidence form should be available <br>- Now in place

Data Protection Register should be on site and Available (Keep in Assignment Instructions) <br>- Kept with AIS<br>s

On CCTV licensable sites cameras should always be monitored by a CCTV Licences operative at all times, and should be recorded in a log book<br>- All employees have filled in a Declaration of Confidentiality

BATTLEBOX

Ensure that all emergency procedures, documentation and contacts are included. Especially Ultimate Security Escalation plan<br>- Kept in Control Room

FIRST AID KIT

All first aid kits should be checked (Expiry Dates) and replenished on a regular basis, where possible this should be documented<br>- Checked monthly

If defibrillator are kept on site, do our employees have certificated training<br>- N/A for site

List of named first adders and fire wardens should be displayed clearly<br>- Scott Wilson - FA<br>- John Okpola - FA<br>- Bob Burton - FA<br>- Ola Salami - FA<br>- Edson Peart - FA

ACCIDENT BOOK

Any completed forms should be removed from the book and filed securely and separately

CONTROL ROOM MANUAL

All manuals should have a review date to show that it is a controlled document<br>- N/A

TRAINING

Full Training Matrix should be in place to include all on site employees<br>- Kept on SM computer<br>- Updated and sent to Supervisors

All reserve officers should complete 2 Day Induction training form<br>- Done by Supervisor and scanned then sent to Colin Ray, Manning, City Office

All employees should have full documented site specific training package<br>- Done by Supervisors

Site specific training should be refreshed every 6 months<br>- Refresher training done by Shift Supervisors

APPRAISALS

All employees should have completed an appraisal at least Annually, including the manager<br>- All the officers Appraisals are kept with the SM<br>

All appraisal documentation should be secured as much as possible (DPA Register)<br>- Secured in SM's Pedastal

ID CARDS & LICENCES

Ensure that all employees have a valid Ultimate Security ID Card & SIA Licence<br>- SM checks daily

Register must be kept up to date<br>- Done on the Monthly Report

If you have an employee with an LDN, ensure that these are also on the person whilst working<br>- All officers have SIA Licence

KEYS

All keys must be kept secure<br>- Kept in locked in cabinets in the Control Room

All keys must be tagged with a number with no written description<br>- Key register on PDrive

Any kept within pouches must have a documented audit quarterly

Key register must be kept separate to actual keys<br>- Kept on PDrive

Key log must be completed correctly, checked and any gaps signed and acknowledged in Red<br>- SM dose this in the Control Room

LOADING BAY

All posts on site must have a copy of the AIs, duties and responsibilities on post<br>- Kept in the Control Room

Have employees got sufficient training (Banks man duties) and PPE (Hi-Vis, Toe Tectors) <br>- N/A Entry & Exit only

PATROLS

Ensure that all patrols are controlled and documented<br>- Patrol Gun in FCC

If defects sheets are completed ensure that a clear audit trail is apparent (Report to client Helpdesk)<br>-Email sent to Client, Engineering Manager & Security Manager

RADIOS

Should be able to demonstrate that they are maintained (Radio Log)<br>-Maintained by Brentwood Communications