University of Nottingham

Welcome!

• Hi there and welcome to iAuditor!

• This template is going to be a quick introduction to iAuditor. When you are ready to begin tap the blue "Start" button.

School/department safety policy

• Does the school/department have a published Safety Policy. Is it signed by the Head of School/department and dated to the current year. Is it published and readily available to staff and students. <br>

  compliant

  action required

  not applicable

Management responsibilities

• Does school/department management acknowledge and understand their health and safety responsibilities. Does the management structure of the school/ department support the proactive management of health and safety.

  compliant

  action required

  not applicable

Consultation and communication

• Does the school/department have a safety committee. Who attends the meetings. Are minutes available to staff/ students. How are staff consulted on health and safety matters which may affect them. How are staff/students able to raise health and safety concerns.

  compliant

  action required

  not applicable

Monitoring inspections

• Are school/department monitoring inspections carried out, how often and by who. Are records of inspections maintained.

  compliant

  action required

  not applicable

Review

• Does school/department carry out a formal review of health and safety arrangements. What format does this review take and at what frequency.

  Yes

  No

  N/A

Risk assessment and sop's

• Are risk assessments in place for higher risk activities. Are sop's in place for complex activities.

  compliant

  action required

  not applicable

Training and competency

• Are training plans in place to ensure staff/student competence. What system is in place to record training and demonstration of competence. Where are training records stored.

  compliant

  action required

  not applicable

Incident management/monitoring

• Are accidents/incidents reported and investigated. Does the school/department have any outstanding investigations and associated remedial actions. Does the online incident reporting system indicate any particular accident/incident trends.

  compliant

  action required

  not applicable

First aid arrangements

• Does school/department have a first aid assessment which identifies the required level and type of first aid provision required. Are first aid signs displayed. Are first aid boxed routinely checked and records created.

  compliant

  action required

  not applicable

Fire

• Does the school/department have an up to date fire risk assessment. Have remedial actions highlighted within the assessment been resolved. Have an adequate number of fire marshals been appointed.

  compliant

  action required

  not applicable

DSE

• Has the school/department appointed a trained DSE coordinator. Have all relevant staff/students completed an on line DSE assessment. Are the any unresolved issues from DSE assessments.

  compliant

  action required

  not applicable

Electrical safety

• Does the school/department maintain an inventory of electrical equipment. Is testing of portable electrical apparatus carried out at an appropriate frequency.

  compliant

  action required

  not applicable

Manual/mechanical handling.

• Does the school/department carry out and manual handling activities likely to cause injury. Have manual handling assessment been completed. Where appropriate, has the school/department made use of mechanical lifting aids.

  compliant

  action required

  not applicable

Work at height

• Is portable access equipment provided suitable for the tasks undertaken. Are staff/students trained in the use of access equipment. Is access equipment routinely inspected and records created.

  compliant

  action required

  not applicable

Work equipment

• Is work equipment maintained/inspected and records created. For example, Fume cupboards, Microbiological Safety Cabinets, LEV, Centrifuges etc.

  compliant

  action required

  not applicable

Statutory inspection.

• Are written schemes of examination in place for pressure, lifting and power press assets. Does school/department have access to asset inspection database.

  compliant

  action required

  not applicable

Lasers and non ionising radiation.

• Has school/department appointed a laser supervisor. Is all laser work approved by the laser supervisor. Is a laser inventory maintained. Is a laser user inventory maintained. Are higher power lasers registered with the safety office. Are risk assessments in place for specific laser work.

  compliant

  action required

  not applicable

Hazardous substances

• Are materials safety data sheets available for hazardous substances. Have assessments been completed for hazardous substances. Are storage arrangements for hazardous substances adequate. Are incompatible substances stored separately. Are stored quantities of hazardous substances kept to a minimum.

  compliant

  action required

  not applicable

Compressed gasses and cryogens.

• Are staff/students trained/competent in the use of compressed gases. Are compressed gas systems maintained and annual inspections carried out e.g. Annual Pressure drop and regulator creep tests. Are high pressure components e.g. regulators, hoses, exchanged at recommended frequencies. Are systems installed to an acceptable technical standard.

  compliant

  action required

  not applicable

GM and biological

• Are relevant risk assessments in place. Have relevant notifications to safety office/HSE been made. Has school/department appointed a biological safety officer. Is health screening and vaccination carried out where required. Are vulnerable staff considered within risk assessment e.g. Pregnant or nursing mothers. Is work carried out in an appropriate containment level lab and are lab practices commensurate with containment level.

  compliant

  action required

  not applicable

Pregnant workers

• Are students/staff aware of their responsibility to notify the University if they become pregnant or are a nursing mother. Is school/department aware of their duty to conduct a risk assessment and to adjust duties as required.

  compliant

  action required

  not applicable

Placements

• Are all placements formally approved. Is health and safety information regarding the placement. Are placements monitored by staff. Are students aware of how to raise health and safety concerns relating to a placement. For international placements are insurance and support arrangements in place.

  compliant

  action required

  not applicable

Field working

• Is a specific risk assessment in place. Are there clearly defined lines of responsibility during the field working event. Are staff/students adequately trained. Have any relevant personal physical/psychological/emotional/religious constraints been considered. Are contingency plans in place for foreseeable incidents. Are health and safety arrangements in any host organisation adequate. Are high risk field working events formally authorised.

  compliant

  action required

  not applicable

Lone working

• Is lone working actively controlled by school/department. Is a lone working assessment carried out taking into account the individual, the location and the task. Does school/department operate a lone worker log system.

  compliant

  action required

  not applicable

New or forthcoming projects

• Are there and forthcoming projects likely to impact on current safety management strategies within the school/ department.

  .

  .

General comments

• General comments

  .

  .

New Items!

• IAuditor has many different item types. This section will explain a few of them.

• This is a checkbox. Tap on it.

• The checkbox is now checked! Nice!

• This is a single line text field.

• Hey you entered some text, great!

• This is a date and time input.

  Date

• These fields you are seeing all over the place are information fields. You can use them to show information in your template.

Questions

• This is your basic Yes - No - N/A question.

  Yes

  No

  N/A

• This is a Safe - At Risk - N/A question.

  Safe

  At Risk

  N/A

• This is something a little different ..

  .

  .

• A bit more different ..

  compliant

  action required

  not applicable

• And really different.

  Pink

  Purple

  Yellow

• In summary, these are Question items. You can change the responses to whatever you like, and whatever colour you want!

  1

  2

  3

  4

  5

• When you are ready for more advanced stuff. Continue onwards to the next section.

Smart Fields

• Smart Fields are going to be one of the greatest features of iAuditor. They will allow you to show and hide different items depending on how a user progresses through the template. You may have seen a few examples of it in the previous section, but here are some more.

Examples

• Check this checkbox

• This message has appeared because the checkbox has been checked.

• Now check this checkbox.

• This message will disappear when the checkbox above is checked.

• Type in some text

• This appears because the text is not empty.

• Turn the switch on.

  Off

  On

• Now this one

  Off

  On

• And this one

  Off

  On

• One More

  Off

  On

• And this one .. Just kidding. Smart Fields are pretty powerful things.

• Sign this Field

  Sign

• Great work!

• Last thing, on a scale from 0-10 how awesome do you think Smart Fields are?

• Oh.. Okay, is there anything we can improve on?

• So they're pretty awesome.. Let us know if we can improve on anything.

• Great! If you have any suggestions please let us know.

• Awesome! That's what we want to hear!

Moving On

• When you are ready for the other great addition, continue to the next section.

Dynamic Fields

• Dynamic Fields will be a little confusing at first, but they will completely change how your templates are designed.

Employee Register

• Please add an employee.

Employee

• Name

• Employee Number

• Signature

  Sign

Next...

• Did you add an employee? How many? 1? 2? 50?
  
  This is what Dynamic Fields are all about. When you don't know the amount of items you will be putting inside a template.

..Example!

• Is there any faulty equipment?

Equipment

• Model #

• Serial #

• Is anyone at fault?

• Who?

Person

• Name

• Employee #

Finishing up.

• When you have had enough of Dynamic Fields, continue to the next section.

The end!.. For now

• That has been a quick introduction to iAuditor. The best thing I can suggest you do is Edit this template and see how it was constructed. Then make your own!
  
  Note that editing is only available on iPads at this time. iPhone users can import excel spreadsheets though, please consult the user guide for more information.
  
  Tap "Finish" to end.