University of Nottingham Annual Safety Review

• Audit Title - school/department

• Conducted on

  Date

• Prepared by

• Locations
  Address

• Contributors

School/department safety policy

• Does the school/department have a published safety policy. Is it signed by the head of school/department and dated to the current year. Is it readily available to staff and students.

  compliant

  actions required

  not applicable

Management responsibilities

• Does school/department management acknowledge and understand their health and safety responsibilities. Does the management structure of the school/department support the proactive management of health and safety.

  compliant

  actions required

  not applicable

Consultation and communication

• Does the school/department have a safety committee. Who attends the meetings. Are minutes available to staff/students. How are staff consulted on health and safety matters which may affect them. How are staff/students able to raise health and safety concerns.

  compliant

  actions required

  not applicable

Monitoring and inspections

• Are school/department monitoring inspections carried out, how often and by who. Are records of inspections maintained.

  compliant

  actions required

  not applicable

Review

• Does school/department carry out a formal review of health and safety arrangements. What format does this review take and at what frequency.

  compliant

  actions required

  not applicable

Risk assessment and SOP's

• Are risk assessments in place for high risk activities. Are they regularly reviewed. Are SOP's in place for complex activities.

  compliant

  actions required

  not applicable

Training and competency

• Are training plans in place to ensure staff/student competence. What system is in place to record training and demonstration of competence. Where are training records stored.

  compliant

  actions required

  not applicable

Incident management and monitoring

• Are accident/incidents reported and investigated. Does school/department have any outstanding investigations and associated remedial actions. Does the online incident reporting system indicate any particular trends.

  compliant

  actions required

  not applicable

First aid arrangements

• Does school/department have a first aid assessment which identifies the required level of first aid provision. Does school/department have any specific first aid requirements. Are first aid signs displayed. Are first aid boxes routinely checked and records kept.

  compliant

  actions required

  not applicable

Fire

• Does school/department have an up to date fire assessment. Have all remedial actions from the assessment been resolved. Have an adequate number of fire marshals been identified and trained.

  compliant

  actions required

  not applicable

DSE

• Has school/department appointed a DSE coordinator. Have all relevant staff/students completed an online DSE assessment. Are there any unresolved issues from DSE assessments.

  compliant

  actions required

  not applicable

Electrical safety

• Does school/department maintain an inventory of electrical equipment. Is testing of portable electrical equipment carried out at an appropriate frequency.

  compliant

  actions required

  not applicable

Manual handling

• Does school/department carry out manual handling activities likely to cause injury. Have manual handling assessments been carried out. Where appropriate has school/department made use of mechanical lifting aids.

  compliant

  actions required

  not applicable

Work at height

• Is portable access equipment provided suitable for the tasks undertaken. Are staff/students trained in the use of access equipment. Is access equipment routinely inspected and records created.

  compliant

  actions required

  not applicable

Work equipment

• Is work equipment maintained/inspected and records created. For example - fume cupboards, microbiological safety cabinets, LEV systems, centrifuges etc.

  compliant

  actions required

  not applicable

Statutory inspection

• Are written schemes of examination in place for power press, pressure and lifting assets. Does school/department have access to asset inspection database.

  compliant

  actions required

  not applicable

Lasers and non ionising radiation.

• Has school/department appointed a laser supervisor. Is all laser work approved by the laser supervisor. Is a laser inventory maintained. Is a laser user inventory maintained. Are higher power lasers registered with the safety office. Are risk assessments in place for specific laser work.

  compliant

  actions required

  not applicable

Hazardous substances.

• Are material safety data sheets available for hazardous substances. Have assessments been completed for hazardous substances in the context in which they will be used. Are storage arrangements adequate for hazardous substances. Are incomparable substances stored separately. Are stored quantities of hazardous substances kept to a minimum.

  compliant

  actions required

  not applicable

Compressed gases and cryogens.

• Are staff/students trained/competent in the use of compressed gases. Are compressed gas systems maintained and inspected i.e. system pressure drop and regulator creep tests and records created. Are high pressure components e.g. Regulators, hoses etc. exchanged at recommended frequencies. Are systems installed to an acceptable technical standard.

  compliant

  actions required

  not applicable

GM and biological

• Are risk assessments in place. Have relevant notifications to safety office/HSE been made. Has school/department appointed a biological safety officer. Is health screening and vaccination carried out where required. Are vulnerable staff considered within risk assessment e.g. Pregnant or nursing mothers. Is work carried out at an appropriate containment level and are lab practices commensurate with that containment level.

  compliant

  actions required

  not applicable

Pregnant workers

• Are students/staff aware of their responsibility to inform the university if they become pregnant or are a nursing mother. Is school/department aware of of their responsibility to conduct a risk assessment and to adjust duties as required.

  compliant

  actions required

  not applicable

Placements

• Are all placements formally approved. Is health and safety information regarding the placement provided. Are placements monitored by school/department. Are students aware of how to raise health and safety concerns relating to a placement. For international placements, are insurance and support arrangements in place.

  compliant

  actions required

  not applicable

Field working

• Is a specific risk assessment in place. Are there clearly defined lines of responsibility during an event. Are staff/students adequately trained. Have any relevant physical, phycological, emotional, religious constraints been considered. Are health and safety arrangements in any host organisation adequate. Are high risk field working events authorised at an appropriate level.

  compliant

  actions required

  not applicable

Lone working

• Is lone working activity controlled by the school/department. Is a lone working assessment carried out taking into account the individual, location and the task. Does the school/department operate a lone worker log/buddy system.

  compliant

  actions required

  not applicable

New or forthcoming projects

• Are there any forthcoming projects likely to impact on current safety management strategies within the school/department.

  compliant

  actions required

  not applicable

General comments

• General comments

  .

  .

  .