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UPSS Site Inspection Checklist
UPSS Site Inspection Checklist
Anonymous

UPSS Site Inspection Checklist

Protection of the Environment Operations (Underground Petroleum Storage Systems) Regulation 2019.

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Free UPSS Site Inspection Checklist Checklist

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Site Details

Business & Contacts

Site / Business name

Site address

Lot

DP

Person Responsible name

Person Responsible phone

Person Responsible email

Site owner name

Site owner phone

Site owner email

Nature of lease / responsibility for site & UPSS
  • Major fuel company
  • Supermarket associated
  • Independent-major branded
  • Independent-own branded
  • Small independent
  • Other

Provide details

Local Government Area

UPSS Operation

Does an Exemption Order apply?

Provide details:

Total annual fuel sales (litres)

Is the site located in a Vapour Recovery Region?
https://www.epa.nsw.gov.au/your-environment/air/reducing-motor-vehicle-emissions/vapour-recovery-service-stations

Is there a Vapour Recovery System in place?

VR1

VR2

VR1 = captures vapour from storage tanks when a tanker delivers petrol to the service station
VR2 = captures vapour at the bowser while a motorist refuels

All UPSS operators inside the Vapour Recovery Regions must have a system installed.

Tank information available?

If a tank contains multiple compartments, record each compartment as a separate tank.

Tank

Year tank was commissioned

Construction material(s)

Product contained

Volume (litres)

Operational status

Provide details

All UPSS operators are required to have this information available.

Inspection

SECTION A: Fuel System Operation Plan (FSOP) or equivalent

Does the site have an FSOP?

Location

The FSOP is required to be located onsite.

Does the FSOP exist as separate documents?

What format is the FSOP in?
  • Electronic
  • Hardcopy
Fuel System Operation Plan (FSOP) - Contents

Does the FSOP contain business and contact details?

The FSOP must have this element.

Does the FSOP contain site security and access information?

The FSOP must have this element.

Does the FSOP have contact details for the Person Responsible for the UPSS?

The FSOP must have this element.

Does the FSOP indicate modification and monitoring records and their locations?

The FSOP must have this element.

Does the FSOP contain design standards / industry specifications?

The FSOP must have this element.

Does the FSOP contain details of the Loss Monitoring System?

The FSOP must have this element.

Are loss monitoring reports included in the FSOP?

The FSOP must have this element.

Does the FSOP contain an Incident Management Procedure?

The FSOP must have this element.

Does the FSOP contain details of the maintenance schedule?

The FSOP must have this element.

Does the FSOP contain plans / 'as-built' drawings of each UPSS?

The FSOP must have this element.

Does the FSOP contain details of employee induction and incident management training?

The FSOP must have this element.

All UPSS operators are required to have an FSOP.

SECTION B: Loss Monitoring System

Is there a Loss Monitoring System in place?

All UPSS operators must have a Loss Monitoring System in place.

What type of Loss Monitoring System is it ?
  • SIRA
  • ATG
  • Interstitial
  • Manual dipping
  • Other

Provide details

Are loss monitoring reports generated at least monthly?

All UPSS operators are required to generate loss monitoring reports at least monthly.

Is the Loss Monitoring System certified to detect a release of 0.76 L/hr of fuel?

All Loss Monitoring Systems must meet this requirement.

Does the Loss Monitoring System cover all tanks?

The Loss Monitoring System must cover all installed tanks.

Are discrepancies in litres delivered vs. litres sold investigated?

All discrepancies must have evidence of further investigation as soon they are as identified.

SECTION C: Leak Detection System

Is there a Leak Detection System in place?

What type of Leak Detection System is it?

Groundwater wells

Number of wells installed

Is the installation report accessible onsite?

The groundwater well installation report must be accessible.

Is the testing procedure accessible onsite?

The Leak Detection System testing procedure must be accessible.

Are groundwater monitoring results accessible onsite?

The groundwater well monitoring results must be accessible.

Are the groundwater wells tested every 6 months?

Groundwater wells must be tested every 6 months.

Alternative system

Provide details

Is the system designed by a duly qualified person?

Alternative Leak Detection Systems must be designed by a duly qualified person.

Is the testing procedure accessible onsite?

The Leak Detection System testing procedure must be accessible.

All UPPS operators must have a Leak Detection System in place.

SECTION D: Incident Management Procedure

Is the Incident Management Procedure outlined in the Fuel System Operation Plan in place?

All UPSS operators must have an Incident Management Procedure in place.

Is an incidents log kept in the Fuel System Operation Plan?

An incidents log must be kept in the Fuel System Operation Plan

Are there steps in the Incident Management Procedure to mitigate spills / leaks?

Incident Management Procedure must outline steps to mitigate spills and leaks.

SECTION E: Maintenance schedule

Is there a schedule in place showing system maintenance? Such as fill points, sump pumps, gauges, sensors and other UPSS system and measuring instruments.

Contains maintenance actions?

This maintenance schedule must have this element.

Contains frequency of maintenance?

This maintenance schedule must have this element.

Contains location of maintenance records

This maintenance schedule must have this element.

All UPSS operators are required to have a maintenance schedule in place.

Comments, areas for action / improvement

Other environmental management issues

This page contains industry best practices, but are not requirements. See Practice Note: Managing run-off from service station forecourts
https://www.epa.nsw.gov.au/-/media/epa/corporate-site/resources/contaminated-land/19p1681-practice-note-managing-run-off-from-service-station-forecourts.pdf?la=en&hash=9F0379C61DBE440562881E23D707BE7F3732DA70

SECTION F: Forecourt design operation and maintenance

Are stormwater drains free of pollution?

Are stormwater drains protected from spills?

Is the forecourt area sealed and free from cracks?

Does the forecourt area have a canopy with overhang?

Is the forecourt area bunded for collecting surface runoff?

Is there an oil / water separator? (or alternative)

Is the oil / water separator appropriately maintained?

Is there a trade waste agreement / permit?

Is wastewater discharged to the sewer?

Is wastewater treated prior to discharge?

What alternative discharge option is used?
  • Pump out of blind pit / sump
  • Treatment then discharge to stormwater
  • Other

Provide details

Is waste stored in a way to prevent a pollution incident?

Are licensed waste contractors used, or are planned to be used to dispose of spill and leak waste?

SECTION G: Spill response and chemical storage

Is a spill kit present, accessible, and adequately stocked?

Is the spill kit regularly checked and refilled?

Are sweep / vacuum / absorbent materials used to clean small spills and surface areas?

Is there an up-to-date register of chemicals used and stored on the site?

Are there relevant Material Safety Data Sheets on the site?

Are employees aware of who to contact in the event of a spill?

Are employees trained in spill clean up procedures?

Comments, areas for action / improvement

UPSS Site Inspection Checklist
Anonymous

UPSS Site Inspection Checklist

Protection of the Environment Operations (Underground Petroleum Storage Systems) Regulation 2019.

Use this Digital Checklist
Download as PDF
Please note that this checklist is a hypothetical example and provides basic information only. It is not intended to take the place of, among other things, workplace, health and safety advice; medical advice, diagnosis, or treatment; or other applicable laws. You should also seek your own professional advice to determine if the use of such checklist is permissible in your workplace or jurisdiction.

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