Weekly Estate Inspection - External & Internal Building - EHMT 2025 V1

• Site conducted

  Select

• Conducted on

  Date

• Prepared by

• Location
  Address

The Building Externals

• Can you see any damage to the building brickwork/external building covering - cladding, render? Look for cracked, damp and frost damages brickwork/render, no missing panels and guttering/overflow damage.

  Yes

  No

  N/A

Lighting - External Building

• Does the external lighting fitted to the building appear to be secure, safely installed and in working order? <br>Look for exposed wiring, missing/damaged light covers, PIR not working.

  Yes

  No

  N/A

Windows & Balconies - External Building

• Are any windows open beyond the restrictor? <br>Look at communal and property windows, can you work out what property they belong to?

  Yes

  No

  N/A

• Can you see any obvious fire risk on balconies, due to increased use for storage? <br>Look to see that the balconies are clear from combustible materials/appliances i.e BBQ, Paint Pots, Fridge? Fire risk on balconies will increase if these areas are used for storage.

  Yes

  No

  N/A

Entrance, Stairwell & Common Areas

• Is the block entrance door undamaged/operating correctly? <br>Look to see that all fixtures and fittings are present and secure - glass, handles, door closures.

  Yes

  No

  N/A

• Is the block door entry system working as installed and there is no damage? <br>Does the key, fob or code work. If you have an automatic door opener/closures does this work. If you have an automatic door opener/closure does this work?

  Yes

  No

  N/A

• Are the common parts free of litter, flyers, rubbish (bulk refuse) and tenant items inc. bikes, door mats, shoes and parcels?

  Yes

  No

  N/A

Observation

• Is there any evidence of recent fires or arson in the buildingl?

  Yes

  No

  N/A

Fixtures & Fittings

• Are all sockets and switches secure to the wall and undamaged? <br>Look at switches and sockets to make sure they are not cracked and are safe to use,

  Yes

  No

  N/A

• Are any communal sockets being misused? <br>Look for extension cables, over loaded sockets and plug in items - lights or air fresheners

  Yes

  No

  N/A

• Is the flooring (landings, corridors and stairs) including carpet, vinyl and entrance mats secure, not lifting and no holes or marks? Are stairs, including risers present and fitted securely?

  Yes

  No

  N/A

• Are electric heaters/radiators secure to the wall and sockets/values present, secure a no signs of damage or leaks?

  Yes

  No

  N/A

Windows

• Do all communal windows open and close using the handle and do the fixtures and fittings work? <br>Does the window latch work? Are the hinges secure? Does the window glass appear in good condition and secure?

  Yes

  No

  N/A

• Are communal window restrictors present and working? <br>The window should not open beyond the restrictor.

  Yes

  No

  N/A

The Environment

• Are there any visible signs of condensation, damp and mould in the stairwell? <br>Inspect carpets, skirting, walls, ceilings, windows and sills? Use your sense of smell.

  Yes

  No

  N/A

Signage

• Where there is building signage (emergency signage and wayfaring signage), does it give clear information and instruction to tenants and visitors?

  Yes

  No

  N/A

Landlord & Services Cupboard

• Are the landlord/store/plant services rooms kept locked shut and visibly compliant and used as intended? <br>Look for storage of tenants or contractor items - hazardous chemicals (paint) and materials.

  Yes

  No

  N/A

Fire Doors - Communal

• Are all door signs clearly readable, not worn, faded or vandalised & clearly identify door being a Fire Door?

  Yes

  No

  N/A

• Are the door and frame free from any obvious signs of damage and door closing firmly in the frame? If fitted is glazing panel clear of obstruction and damage?

  Yes

  No

  N/A

Lighting - Internal Building

• Are the lights (incl. emergency) in the communal areas working and secure to the ceiling?

  Yes

  No

  N/A

• In the emergency lights, is there a green charger light luminated either adjacent to or part of the light fitting?

  Yes

  No

  N/A

Smoke Management Systems

• Does the smoke vent (AOV) appear undamaged and clean?

  Yes

  No

  N/A

• If present is any passive smoke control system free from damage and corrosion?

  Yes

  No

  N/A

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Warning System

• Is a fire alarm system fitted?

  Yes

  No

  N/A

• Is the fire alarm being tested weekly?

  Yes

  No

  N/A

• Are all the break glass call points clear and obvious?

  Yes

  No

  N/A

• Is the alarm control panel accessible?

  Yes

  No

  N/A

• Are there visual alarm signals in place where necessary?

  Yes

  No

  N/A

Fire Safety

• If there is not a "Stay Put" policy for the building, is the fire assembly clear of obstruction, signage is present, and it is clear to tenants, staff, visitors and contractors?

  Yes

  No

  N/A

• Is the premise/secure information box present and secure/locked?

  Yes

  No

  N/A

Observation

• Is there any evidence of recent fires or arson in the buildingl?

  Yes

  No

  N/A

Lifts

• Do the lifts (passenger and fire fighter) work when called to ground? Also look for any alerts or error messages. If applicable, does the emergency call line in the lift work?

  Yes

  No

  N/A

Entrance/Lobby & Stairwell

• Has cleaning of the communal areas been completed to an acceptable level against the specification?

  Yes

  No

  N/A

Refuse & Bin Chute

• Is the bin room, including bin chute if applicable in a clean and sanitary state for use? <br>Look to see that the area is free of dumped rubbish, litter and fouling. These areas are to be pressured washed and disinfected. Look to see that gutters above or attached to the bin room are clear of leaves and debris.

  Yes

  No

  N/A

Health & Safety, Services & Summary

• Is the contractor attendance sheet up to date? <br>Our cleaning contractors are required to provide an attendance sheet which is visible. Information should be up to date, with a clear understanding of the information provided. <br>

  Yes

  No

  N/A