Information
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Document No.
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Input an abbreviation of address 001
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Property Address
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Conducted on
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Prepared by
General information
General Information on Property
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Property Image
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Approximate Age
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Type of Construction and Features
Property Space Information
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Number of Self Contained Flats (With Kitchens, Bathrooms, Bedrooms)
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Number of Reception Rooms
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Number of Bedrooms (HMO only)
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Number of bathrooms
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Number of separate toilets
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Number of Kitchens
External Condition
External Condition
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Type of Roof Coverings
- Roof Tiles
- Metal Roofing System
- Felt Roofing System
- Green Roof
- Asphalt system
- Corrugated
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Condition of Roof Coverings
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Condition of Rainwater Pipes, Gullies & Gully Covers, Gutters and Soffits
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Condition of Main Walls
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Are there any defects to the damp proof course that is likely to cause rising damp?
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Type of Windows
- Timber Casement
- Timber Sash
- Metal / Crital Single Glazed
- UPVC Double Glazed Window
- aluminium Double Glazed Windows
- UPVC Tilt & Turn Window
- Other
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Condition of Windows Overall
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Condition of External Decoration
External Grounds
External Grounds Site Boundaries & Outbuildings
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Site Boundaries
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Site Boundary (with photos)
Pathways and hard standings
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Hardstandings, Paths, Gravel, Driveways (with photos)
Lawns & Planting Areas
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Lawn areas to be maintained (with photos)
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Hedge, Trees, Shrubs to be maintained (with photos)
External Lighting
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Is there sufficient lighting to external grounds to facilitate access and egress at night?
Outbuildings & Equipment
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Type of local name of outbuilding / Equipment
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What is the current condition of Outbuilding / Equipment?
All Doors
All Doors within Property
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Front Entrance Door
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Name and location of Front Entrance Door (Photo's Internal, External)
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Is this a Fire Door? (Photo's both sides of door, fire seals, closer)
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Gaps to the side and top of the door should be 3mm+/-1mm. Gaps to the bottom of the door should be 10mm +/-2mm.
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Has the correct numeral sign been fitted?
Rear Entrance Door
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Name and location of Rear Entrance Door (Photo's Internal, External)
Fire Doors
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Name and location of Fire Door (Photo's both sides of door, fire seals, closer)
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Gaps to the side and top of the door should be 3mm+/-1mm. Gaps to the bottom of the door should be 10mm +/-2mm.
Condition of internal doors (cupboard doors not needed)
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Name and location of internal door (Photo's)
Internal Areas
Internal Condition
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Flat/ Apartment/ Single Private Dwelling
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Name & Location
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Kitchen (Decs, Floor, Cabinets, Tiles, Ventilation)
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Bathroom (Decs, Floor, WHB, WC, Shower/Bath, Tiles, Ventilation)
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Hallway (Decs, Floor)
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Stairs (Decs, Floor)
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Bedroom (Decs, Floor)
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Heating Type
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Miscellaneous Comments
Entrance Lobby / Hallway (Shared)
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Name and location of hallway / lobby
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Decoration
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Flooring
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Heating Type (Radiator, Electric, Panel etc)
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Miscellaneous Comments
Staircase (Shared)
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Name and Location of Staircase
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Decoration
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Flooring
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Heating Type (Radiator, Electric, Panel etc)
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Miscellaneous Comments
Reception Room
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Name and Location of Reception Room
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Decoration
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Flooring
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Heating Type (Radiator, Electric, Panel etc)
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Miscellaneous Comments
Kitchen
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Name and location of kitchen
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Decoration
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Kitchen Cabinets
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Wall Tiles
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Flooring
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Heating Type (Radiator, Electric, Panel etc)
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Ventilation/ Extractor Fan
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Miscellaneous Comments
Bathroom
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Name and location of bathroom
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Decoration
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Condition of Wall tiles
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Bath, Shower, Wetroom, WC, WHB
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Flooring
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Heating Type (Radiator, Electric, Panel etc)
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Ventilation/ Extractor Fan
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Miscellaneous Comments
Seperate Toilet
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Name and location of Toilet
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Decoration
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Condition of Wall tiles
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WC, WHB
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Flooring
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Heating Type (Radiator, Electric, Panel etc)
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Ventilation/ Extractor Fan
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Miscellaneous Comments
Bedroom
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Name and location of bedroom
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Decoration
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Flooring
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Heating Type (Radiator, Electric, Panel etc)
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Miscellaneous Comments
Basement
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Does the building have a basement level?
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Is the basement used as Accomodation?
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Brief description of Basement Use
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Is the signs of Damp ingress within basement level?
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Is the entrance to Basement Level secure?
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Is there adequate ventilation at basement level?
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Is there adequate lighting in basement level?
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Other Comments and Guidance
Security & IT Data voice services
Security Access Control & Mail Distribution
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Door Entry Systems
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Does the building has a Voice / Video Entry Phone system connecting all Accomodation units. If so, make and model?
Mailboxes
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How do residents recieve post?
Data Voice & Media Services
Fire Safety Systems
Fire Safety Systems
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Fire Alarm Panel
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Name and location of Fire Alarm System
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Image of Panel
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Is there a fire zone diagram of the building displayed?
Emergency Lighting
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Name and location Emergency Lights?
Fire Extinguishers & Blankets
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What is the general condition and coverage of fire extinguishers and blankets?
M&E Services
Mechanical & Electrical Services
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Distribution Board - Consumer Unit
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Name & Location of Distribution Board
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Have all the circuits been properly labelled?
Domestic Gas Boiler
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Location, make, model & serial number of Domestic Gas Boiler and Approximate age
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Has a Carbon Monoxide Detector been installed near the vicinity of the boiler
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Model and type of thermostat and programmer
Water pumps
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Name and Location of Pump & approximate age
Electrical Wet System
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Name and location of Electrical Wet System and Approximate age
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What is the overall condition of the unit?
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Model and type of thermostat and programmer
Hot water Storage -
Name and location of Hot Water Storage and approximate age
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What is the overall condition of the unit?
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Model and type of thermostat and programmer
Cold Water Isolation Valve
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Name & Location of Isolation Valve
Water Tanks
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Name and location of Water Tank
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Does the tank have a secure lid?
Roof Space
Roof Space
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Loft hatch available
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Any defects noted to structural roof members
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Loft Insulation Thickness
