Information

  • Document No.

  • Audit Title

  • Client / Site

  • Conducted on

  • Prepared by

  • Location
  • Personnel

1.0 - Location Being Inspected

  • Office

  • Zone (If Applicable)

2.0 - Fire Prevention

  • 2.1 - Evacuation Plan in place?

  • 2.2 - Extinguishers in place and clearly marked for type of fire?

  • 2.3 - Extinguisher servicing in date & Fire detection system tested and maintained?

  • 2.4 - Extinguishers clear of obstructions?

  • 2.5 - Adequate direction notices for fire exits?

  • 2.6 - Exit doors easily opened from inside? (Open at least two fire doors during walk round.)

  • 2.7 - Exits clear of obstructions?

  • 2.8 - Fire Risk Assessment available for site and in date?

  • 2.9 - Adequate Fire Wardens appointed and trained?

  • 2.91 - Fire Alarm Tested weekly?

  • 2.92 - Fire evacuation drill planned for every 12 months?

3.0 - General Lighting

  • 3.1 - Good natural or appropriate lighting?

  • 3.2 - Reflected light from walls & ceilings not causing glare to employees?

  • 3.3 - Emergency Lighting operable, tested & records available?

4.0 - Building Safety

  • 4.1 - Entry and walkways kept clear?

  • 4.2 - Are stairways / handrails in good condition?

  • 4.3 - Are floors/walkways in good condition?

  • 4.4 - Storage areas including racking safe?

5.0 - Rubbish Removal

  • 5.1 - Bins located at suitable points around site?

  • 5.2 - Bins clean and emptied regularly?

6.0 - Electrical Safety

  • 6.1 - Safety devices in use?

  • 6.2 - Portable equipment tested and tagged?

  • 6.3 - All plugs, sockets or switches or leads in good condition?

  • 6.4 - Are there any Power leads across walkways?

  • 6.5 - Have all other electrical/radiation hazards identified?

  • 6.6 - Electrical testing completed and in date? (5 yearly Fixed Electrical.)

7.0 - Chemical Safety (COSHH)

  • 7.1 - Material Safety Data Sheets available for all chemicals?

  • 7.2 - All containers labelled correctly?

  • 7.3 - Unused substances disposed of?

  • 7.4 - If required is PPE available?

8.0 - First Aid Facilities

  • 8.1 - Are First Aid rooms clean and orderly?

  • 8.2 - Are contents of first aid kits regularly checked?

  • 8.3 - Contents not past their expiry date?

  • 8.4 - First aid kits clearly labelled?

  • 8.5 - Is there easy access to First Aid kits in emergency?

  • 8.6 - Employees aware of location of first aid facilities?

  • 8.7 - Are First Aiders accessible and are their emergency contact details posted around site?

  • 8.8 - Automatic External Defibrillator available and easily accessible?

9.0 - General Office Hazards

  • 9.1 - Condition of ergonomic office chairs acceptable?

  • 9.2 - Desks in good condition?

  • 9.3 - Screen positioned to reduce glare from windows etc?

  • 9.4 - Photocopiers / Printers positioned to avoid fumes?

  • 9.5 - Tasks designed to prevent Occupational Overuse Syndrome? (Breaks included.)

  • 9.6 - Air conditioning systems regularly maintained?

  • 9.7 - Stable non-slip floor coverings in good condition?

  • 9.8 - Breakout area/kitchenettes clean and safe?

  • 9.9 - Manual handling issues addressed through training/adequate systems and processes in place?

10 - Asbestos Management

  • 10.1 - Asbestos register available for the site?

  • 10.2 - Asbestos management plan in situ for the site?

  • 10.3 - Is asbestos awareness training available for staff, if required?

11.0 - Display Screen Equipment assessments

  • 11.1 - Guidance & Training provided on how to set up screen, keyboards and chairs?

  • 11.2 - Display Screen Assessments completed for all visual display screen users & records maintained?

  • 11.3 - Guidance provided & DSE assessments completed for Home Workers?

12.0 - Visitor / Contractor Management

  • 12.1 - Signing in process for visitors & contractors attending site?

  • 12.2 - Site log book present for contractors to sign in and keep maintenance records?

  • 12.3 - Site safety information & guidance available for visitors / contractors?

13.0 - Water Quality Management

  • 13.1 - Water risk assessment completed for clients demise?

  • 13.2 - Legionella tests carried out and recorded?

  • 13.3 - Water temperature testing being carried out & recorded?

14.0 - Gas Suppression Systems

  • 14.1 - Process available for managing system & staff trained?

  • 14.2 - System maintained & records available?

15.0 - UPS systems

  • 15.1 - UPS system maintained, tested correctly & records available?

  • 15.2 - Access restricted to unauthorised staff?

16.0 - Safety Representatives & Consultation

  • 16.1 - Process in place for the election of safety representatives?

  • 16.2 - Adequate facilities provided & regular meetings with management arranged?

17.0 - Safety Management System

  • 17.1 - Safety Management System in place to ensure identification of hazards and to control risks?

  • 17.2 - Process for the regular inspection / audit of the premises?

  • 17.3 - EHS objectives set?

  • 17.4 - Risk assessments being completed for work activities?

18.0 - Training & Induction

  • 18.1 - EHS induction training provided & to include Fire, First Aid & Emergency procedures and records available?

  • 18.2 - Ongoing staff training provided and records available?

  • 18.3 - Training matrix available & training needs analysis completed?

19.0 - Accident Management

  • 19.1 - Accident reporting & management process in operation and communicated to all staff?

  • 19.2 - Accidents being investigated & lessons learned?

  • 19.3 - All reportable accidents being notified to the HSE?

20.0 - F GAS

  • 20.1 - Refrigerant gas being stored, handled and usage recorded by competent engineers?

  • 20.2 - Systems being leak tested where applicable?

11.0 - Other (including comments, photos or drawings)

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  • Site Manager

  • EHS Manager

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