AAFC Workplace Safety Inspection - Annual (min)

List of Contents
1 Access and Egress
2 Accommodation
3 Amenities
4 Building Safety
5 Electrical (General)
6 Ergonomics
7 Fire Safety and Emergency
8 First Aid
9 Kitchen/Mess
10 Lighting
11 Machines and Tools
12 Manual Handling
13 Noise
14 Parks/Paths/Parkways
15 Personal Protective Equipment
16 Plant
17 Safety Signs/Posters
18 Storage (General)
19 Training
20 Transport

Note: The workplace inspection checklists summarise the main points to consider
when conducting a safety inspection. Not all details will be applicable to all workplaces, if this is the case mark N/A on the applicable question, or the applicable checklist/s. Once checklists have been completed details are to be discussed and then documented as part of Unit WHS Committee meetings.

Access & Egress Checklist No. 01

Have mandatory signs on entry and exit points been posted?

Are access and egress roads and pathways adequately illuminated?

Do access/egress points allow people to move in a free and unobstructed manner?

Are paths around the building in good condition and unobstructed?

Where necessary, do access/egress points have emergency lighting?

Is the flooring at the access/egress point in good condition?

Are emergency exit points available, unobstructed, and in good condition?

Do floors and walkways have even surfaces?

Are floors and aisles cleared of rubbish, materials and equipment?

Is the walkway free of electrical cords?

Can exit doors be opened from the inside?

Are wet surfaces covered with non-slip material?

Accomodation (SQN Buildings) Checklist No. 02

Are power points in good condition?

Are there sufficient power points?

Are extension cords in good condition?

Are light globes fitted securely?

Is the lighting sufficient for purpose/task?

Are electrical appliances placed away from sinks, bathtubs?

Are electrical appliances, and their cords, in good condition and inspected regularly?

Have smoke detectors been installed?

Are household chemicals stored in a safe manner?

Are surfaces and equipment kept in a clean condition?

Amenities Checklist No.03

Are there adequate toilet/shower/washing facilities?

Are all toilets/showers clean, private and well ventilated?

Is there at least one basin with hot and cold running water for every 15 AAFC Staff and Cadets?

Is soap (or soap dispensers) provided?

Are hand drying facilities available?

Are floors treated to avoid slips due to water spillage?

Is sanitary disposal in place and serviced regularly?

Are amenities cleaned regularly?

Building Safety Checklist No.4

Is space adequate for people and equipment?

Are floors clear of wires and small objects which may pose a trip hazard?

Are sharp edges and projections covered and enough space allowed around these?

Is equipment properly guarded or screened where needed?

Is the temperature comfortable?

Is there sufficient air without draughts?

Does the atmosphere feel dry and stuffy?

Are lighting levels adequate in all areas?

Could a better planned layout provide more space?

Could proper storage help to clear floor space?

Electrical (General) Checklist No. 05

Is the main switch/circuit breaker clearly labelled and easily accessible?

Are power outlets in good working order?

Are power leads and double adaptors in good condition?

Are there sufficient power outlets?

Are notices and instruction provided/clearly displayed on treatment of electrical shock?

Have protocols been established for inspection of electrical equipment, appliances and tools?

Is there a register of all electrical equipment, appliances and tools used in the workplace?

Is the practice of working on live conductors and circuits prohibited?

Is battery charging performed in well ventilated spaces?

Ergonomics Checklist No. 06

Are workstations easily accessible?

Are workstation areas/desks free from clutter?

Is there adequate storage for papers, books and/or implements?

Is all furniture in good repair?

Is there ready access to a power point from workstation/s?

Are all cords/wires out of the way?

Are desktop machines placed so they cannot fall off?

Is office equipment accessible to allow ease of use?

Is the noise level from the equipment acceptable?

Does the equipment give a clear indication of whether it is on/off?

Are power cords between workstation/s appropriately covered to alleviate a possible trip hazard?

Are photocopiers placed in a well ventilated position?

Fire Safety & Emergency Checklist No. 07

Are fire exits clearly marked and easily identifiable and well lit?

Are fire exits free from obstruction?

Have fire safety and emergency personnel been appointed?

Have fire safety and emergency personnel been trained?

Have emergency procedures been prepared and are they displayed?

Are the telephone numbers of emergency services and fire wardens clearly displayed?

Are there regular emergency and fire evacuation practices?

Are fire extinguishers available and easy to locate?

Are the fire extinguishers suitable to the type of fire that may occur (e.g. Carbon dioxide for electrical fires)?

Are fire extinguishers serviced regularly?

Are smoke detectors installed?

Is a fire sprinkler system installed?

Are fire sprinklers unobstructed?

Are hose reels available and connected to water supply?

Is access to the hose reels unobstructed?

Are fire hoses conveniently located in major corridors?

First Aid Checklist No. 08

Are First Aid officers appointed?

Are the names of First Aid officers displayed?

Are First Aid kits fully available and fully stocked?

Are First Aid kits readily accessible?

Are the contents of the First Aid kits checked regularly?

Are First Aid kits replenished as necessary?

Is a nominated person responsible for maintenance of First Aid kit?

Are First Aid staff aware of possible emergency scenarios?

Are First Aid rooms appropriately equipped?

Are emergency contact telephone numbers clearly displayed?

Are records maintained by First Aid officers for treatment given?

Is a record of all First Aid treatment given maintained?

Kitchen / Mess Checklist No. 09

Is the kitchen/amenities area kept clean?

Is adequate refrigeration provided for storage of meats, dairy products, etc?

Are the food storage systems easy to clean and properly maintained?

Is food maintained at a suitable temperature to avoid contamination?

Is safe, cool drinking water available?

Are benches and floors clean and in good repair?

Are kitchen appliances and whitegoods clean?

Are there suitable receptacles available for food waste and is the waste disposed of regularly and appropriately?

Are eating facilities clean and sanitary?

Are adequate facilities available for hygiene of staff (i.e. soap, hot water, and hand drying facilities)?

Does all kitchen staff wear appropriate hats, gloves, etc for food handling?

Is there adequate and suitable storage for cooking equipment / utensils?

Lighting Checklist No. 10

Are all areas adequately lit (i.e. appropriate to task being undertaken)?

Is natural light utilised to best advantage?

Is task lighting available where required?

Is glare created by unshielded lights, sunlight or from bright reflecting surfaces?

Is there an emergency lighting system that is adequately maintained?

Are light fittings/switches suitably located?

Are light fittings and switches in good working order?

Are all the light fittings shielded with a good cover?

Is there a program for the replacement of all bulbs and tubes at regular periods?

Are fittings accessible for routine maintenance?

Are illuminated signs and notices in lift-ways and exits in working order?

Machines & Tools No. 11

Are all machines built in accordance with relevant Australian Standards?

Are machines appropriate for the area of use?

Are all operators trained to use machines?

Are all machines that expose operators, and others, to rotating parts, pinch points, flying particles or sparks adequately guarded?

Are machine guards and controls interlocked?

Is the on / off switch clearly marked and close to the operator's work station?

Are machines adequately maintained?

Are isolation & tag-out routines in place?

Are records kept of maintenance on machinery?

Are emergency cut-offs switches located at suitable areas?

Is the appropriate tool used?

Are tools properly maintained?

Does the operator use tools correctly?

Are operators periodically evaluated on machine operation?

Manual Handling Checklist No. 12

Have systems of work been implemented which eliminate the need to manually lift, carry push or drag heavy loads?

Has an assessment been conducted to determine whether the demands of the task are within the physical capacity of the employee?

Have systems of work eliminated the need for prolonged bending, reaching and twisting movements?

Have employees received appropriate training in hazards and/or techniques relating to manual handling?

Have employees been trained in the principles of team lifting?

Noise Checklist No. 13

Are noise hazard signs placed on all machines producing greater than 85 dBA?

Have hearing protection areas/tasks been identified?

Is the entrance to a hearing protection area posted with appropriate warning signs?

Are noise assessments undertaken regularly (not less than once every five years)?

Is an audiometric examination program in place?

Has any person made a comment/complaint about excessive noise in the workplace?

Parks / Paths / Roadways Checklist No. 14

Are the surfaces of parks/paths and roadways even?

Are paths and roadways free from cracks or holes?

Are paths and roadways free from obstructions?

Are handrails provided for steps?

Are warning signs displayed on potentially hazard areas (i.e. 'slippery when wet’)?

Do sprinkler systems operate without causing hazardous situations?

Is adequate illumination provided for safety and security of personnel?

Are adequate pedestrian crossings provided?

Are warning signs displayed and adequate when maintenance operations are in progress?

Are playing fields free from cracks, holes and irregular surfaces?

Personal Protective Equipment Checklist No.15

Are areas/tasks designated for use of personal protective equipment clearly marked/signed?

Is appropriate personal protective equipment available?

Are approved safety glasses required to be worn at all times where there is a risk of eye injuries such as punctures, abrasions, contusions or burns?

Are protective gloves, aprons, shields, or other means provided where there is possible exposure to corrosive liquids, chemicals, blood, or other infections materials?

Is hearing protection provided and worn in designated hearing protection areas or undertaking noise generating tasks?

Is appropriate foot protection required where there is the risk of foot injuries?

Is personal protective equipment is in good repair?

Are there appropriate procedures for disposing of or decontaminating/cleaning personal protective equipment?

Is training provided on the correct use and maintenance of personal protective equipment?

Does personal protective equipment comply with appropriate standards?

Plant Checklist No. 16

Are plant records kept?

Does the supervisor ensure personnel are competent before utilising plant?

Are written procedures in place for the safe use and reporting of risks associated with plant?

Is the plant used according to the manufacturer’s instructions and specifications?

"Are inspections of plant and work areas conducted regularly? (regularly
– determined on the basis of risk assessment)"

Can anyone be injured by electrical shock or burnt due to damage via poorly maintained electrical leads or cables?

Can anyone using the plant, or in the vicinity of the plant, slip, trip or fall due to uneven or slippery work surfaces?

Can anyone be injured due to design deficiency causing physical or personnel stress?

Are all employees effectively trained in using the plant in the work area?

Are maintenance records kept current and in an accessible location?

Do plant records contain results of inspections and tests on plant?

Safety Signage and Posters Checklist No. 17

Have easy to read warning signs been posted indicating the hazardous areas / tasks?

Are emergency exit signs in place and easy to identify?

Are signs / posters in a prominent position and easy to understand?

Are signs / posters close to the source of the hazard?

Are signs / posters adequately maintained / updated?

Storage (General) Checklist No. 18

Is storage adequate to meet requirements?

Is storage suitable for the purpose used?

Are storage areas easily accessible?

Are stacks stable?

Is there safe storage for heavy items (in a low position)?

Are the cupboards and shelves in good condition?

Are shelves free from dust and rubbish?

Are storage areas clearly identified?

Are stored items checked for shelf life?

Are stools and ladders available for obtaining items from high places?

Are stools and ladders stable?

Are mechanical devices provided for lifting and carrying heaving objects?

Training Checklist No. 19

Are all new Officers of Cadets (OOCs), Instructors of Cadets (IOCs) and Cadets provided with induction training?

Is WHS included in induction training for all OOCs, IOCs and Cadets?

Does initial training include a thorough review of hazards and accidents associated with the job?

Is training provided for the use of emergency equipment?

Is there satisfactory task- related (including WHS) training?

Have OOCs and IOCs attended WHS training?

Are health and safety committee members adequately trained?

Are training records maintained for all WHS training?

Are all OOCs and IOCs aware of their WHS representative?

Is refresher training provided on a regular basis?

Is all training competency- based?

Transport Checklist No. 20

Are all vehicles serviced regularly and maintained in a roadworthy state?

Are systems in place which requires drivers to take appropriate breaks to avoid driver fatigue?

Are all vehicles fitted with appropriate seat belts?

Is there a system in place which ensures all accidents are reported?

Are vehicles securely loaded?

Are passengers prohibited from riding in dangerous positions?

Is there a system to control on- site movements to avoid danger, including to pedestrians?

Are all areas maintained regularly and kept in a clean condition?

HAZCHEM Checklist No. 21

Are procedures in place to clean up spills?

Are spill kits available (with appropriate spill containment material)?

Are all gas cylinders securely restrained?

Is access to ChemAlert readily available to all persons?

Are Safety Data Sheets (SDS) available for all hazardous substances used?

Are all hazardous substances recorded in the chemical register in ChemAlert?

Have risk assessments been completed for the hazardous substances held and used?

Are the amounts of chemicals used/stored kept to a minimum?

Is appropriate PPE available, in good repair and being worn as per SDS requirements?

Are all Safety Data Sheets (SDS) kept in the area dated as less than 5 years old?

Are all hazardous substances safely stored and protected from damage?

Is storage and consumption of food and drink prohibited in areas where hazardous substances are used / stored?

Please note that this checklist is a hypothetical example and provides basic information only. It is not intended to take the place of, among other things, workplace, health and safety advice; medical advice, diagnosis, or treatment; or other applicable laws. You should also seek your own professional advice to determine if the use of such checklist is permissible in your workplace or jurisdiction.