Administrative Review (Compliance)

• Administrative Review (Compliance)

• Site

• Conducted on

  Date

• Supervisor

• Location
  Address

• Breakfast Service

• Lunch Service

Cashier- Counting and Claiming

• Select A coded number for use on the key pad? A coded bar line card for scanning? A verbal Identifier is used on the serving line in exchange for the meal

  • A coded number for use on the key pad?
  • A coded bar line card for scanning?
  • A verbal Identifier is used on the serving line in exchange for the meal

Verify the point of sale- Cafeteria Service

• 1. The cashier is stationed at the end of the serving line, determines the meal selection is reimbursable and counts the meal by category?

  Yes

  No

  N/A

• 2. The cashier is stationed at the beginning of the serving line and a monitor is stationed at the end of the serving line to verify that each selection is reimbursable?

  Yes

  No

  N/A

• 3. Is there a trained substitute or backup cashier ?

  Yes

  No

  N/A

• 4. Is there a system in place to ensure that second meals are not claimed for reimbursement?

  Yes

  No

  N/A

• 5. Is there more than one serving line; are the counts from all lines properly consolidated?

  Yes

  No

  N/A

• 6. Is the mater roster list current?

  Yes

  No

  N/A

• 7. Are attendance-adjusted eligible students by category compared to daily meal counts for each school? (Accuclaim Edit Check)

  Yes

  No

  N/A

• 8. When the daily meal counts by category exceed the Average Daily Attendance (ADA) is the validity of the count examined and documented?

  Yes

  No

  N/A

• 9. Special Diet reviewed by cashier at the register to confirm proper food was provided? if no, what corrective action was taken?

  Yes

  No

  N/A

Verify the point of sale- Satellite and in the classroom services

• 1. Is there a system in place to ensure the distribution and retrieval of classroom meal rosters?

  Yes

  No

  N/A

• 2. Are meal rosters accurately recorded at the point of sale?

  Yes

  No

  N/A

• 3. Are meal rosters accurately tallied and accounted for?

  Yes

  No

  N/A

• 4. If meals are entered into the register system, does roster tally agree with the system meal count reported?

  Yes

  No

  N/A

Meal Rosters

• Cafeteria staff delivers tally sheet before every meal and retrieved after each meal for totaling and recording into the POS system?

  Yes

  No

  N/A

• Meals are recorded on provided tally sheet after each individual student is served a reimbursable meal?

  Yes

  No

  N/A

• Is a new tally sheet provided weekly?

  Yes

  No

  N/A

Special Diets

• Red folder/ Binder with Special Diet forms and menus inside the Managers office and in the kitchen?

  Yes

  No

  N/A

• Special diet forms and menus out of the view of the public?

  Yes

  No

  N/A

• Special diet items properly labeled, stored, not past expiration date, etc?

  Yes

  No

  N/A

• Special diet items properly handled during preparation with respect to food safety? If no, what was the issue:

  Yes

  No

  N/A

• Special diet trays were properly prepared and labeled for each student (initials only)?

  Yes

  No

  N/A

• Special Diet pink tags are on the BIC coolers/thermals and cambros (if applicable)?

  Yes

  No

  N/A

• Special Diet items properly listed on Special Diet Food Production Record and stored with the other Food Production Record for that meal service.

  Yes

  No

  N/A

• Manager Signature

  Sign

• Supervisor Signature

  Sign