Agfab Engineering Project Audit Schedule

• AGFAB ENGINEERING PROJECT AUDIT SCHEDULE

• Client / Site

• Conducted on

  Date

PROJECT STARTUP

• (Freq) Once - (Resp) PM - (Audit) Contract - (Output) Contract Executed

  Confirmed Signed and Filed

  Not Signed or Not Filed

• (Freq) Once - (Resp) PM - (Audit) Transmittal Form - (Output) IFC Drawings

  Confirmed Suppled with Contract Doc's

  Not Supplied or Not Available

• (Freq) Once - (Resp) PM - (Audit) Register - (Output) IFC Drawings

  Yes

  No

  N/A

• (Freq) Once - (Resp) APM - (Audit) Transmittal Form - (Output) IFC Specifications and Supporting Documentation

  Confirmed Suppled with Contract Doc's

  Not Supplied or Not Available

• (Freq) Once - (Resp) PM - (Audit) Plan - (Output) Project Workplace Risk Assessment (WRA)

  WRA Developed and Displayed

  WRA Not Displayed

  WRA Not Developed

• (Freq) Once - (Resp) PM - (Audit) Plan - (Output) Project Work Breakdown Structure (WBS)

  Developed

  Not Developed

• (Freq) Once - (Resp) PM - (Audit) Plan - (Output) Project Quality Management Plan

  QMP Not Developed

  QMP Developed

  QMP Developed and onsite

  QMP Developed on Site and Signed off by PM

• (Freq) Once - (Resp) PM - (Audit) Plan - (Output) Project Safety Management Plan

  SMP Not Developed

  SMP Developed

  SMP Developed and on Site

  SMP Developed on Site and Signed off by the PM

• (Freq) Once - (Resp) PM - (Audit) Plan - (Output) Project Environmental Management Plan

  EMP Not Developed

  EMP Developed but not on site

  EMP Developed and on site

  EM Developed on Site and Signed by the PM

• (Freq) Once - (Resp) PM - (Audit) Plan - (Output) Project Emergency Management Plan

  EMP Not Developed

  EMP Developed but Not on Site

  EMP Developed and on Site

  EMP Developed on Site an dSigned by the PM

• (Freq) Once - (Resp) PM/SS - (Audit) Contract - (Output) Site Establishment Activity Method Statement (AMS)

  AMS Not Developed

  AMS On Site but Not Displayed

  AMS On Site and Displayed

• (Freq) Once - (Resp) PM - (Audit) Plan - (Output) Site Environmental Plan

  SEP Not Developed

  SEP Developed but Not on Site

  SEP Developed and on Site

  SEP Developed on Site and Signed by thePM

• (Freq) Once - (Resp) PM - (Audit) Timeline - (Output) Project Schedule

  Project Schedule completed

  Project Schedule Not Completed

• (Freq) Once - (Resp) PM - (Audit) Register - (Output) Agfab Fabrication Drawings/Sketches

  Register of Drawings/ Sketches Available

  Register of Drawings/Sketches Not Available

• (Freq) Once - (Resp) PM - (Audit) Update Register - (Output) Request for Information

  RFI Register Updated

  RFI Register Not Updated

• (Freq) Once - (Resp) PM - (Audit) Update Register - (Output) Variation Log

  Variation Log Register Updated

  Variation Log Not Updated

• (Freq) Once - (Resp) PM - (Audit) Update Register - (Output) Induction and Training records

  Training and Induction Records Available

  Training and Induction Records Not Available

• (Freq) Once - (Resp) PM - (Audit) Update Register - (Output) Noncompliance

  Non Compliance Register Current

  No Compliance Register Not Current

• (Freq) Once - (Resp) PM - (Audit) Update Register - (Output) MSDS and Chemical Register

  MSDS Available for all Chemical Products

  MSDS Available for all Chemical Products - Register Available

  MSDS Available for all Chemical Products - Register Available - Chemicals Stored Correctly

  MSDS Not Available for All Chemical Products

• (Freq) Once - (Resp) PM - (Audit) Update Register - (Output) Incident Tracking Register

  Incident Tracking Register Available

  Incident Tracking Register Not Available

• Freq) Site Est - (Resp) PM - (Audit) Site Signage - (Output) Confirm Adequate Site Signage

  Yes

  No

  N/A

• Freq) Site Est - (Resp) PM - (Audit) Regulatory Signage - (Output) if You Are Injured Displayed - Emergency Instructions

  Yes

  No

  N/A

• Freq) Site Est - (Resp) PM - (Audit) Regulatory Requirements - (Output) return to Work Coord Nominated

  Yes

  No

  N/A

ONGOING SITE/PROJECT COMPLIANCE

• (Freq) Ongoing - (Resp) PM /SS - (Audit) Update Register - (Output) IFC Drawings

  IFC Drawing Register Updated

  IFC Drawing Register Not Updated

• (Freq) Weekly - (Resp) APM - (Audit) IFC Drawings - (Output) Red Line Mark-ups up to date

  Yes

  No

  N/A

• (Freq) Ongoing - (Resp) APM - (Audit) Update Register/File - (Output) Agfab Drawing/Sketch register up to date

  Yes

  No

  N/A

• (Freq) Ongoing - (Resp) PGR - (Audit) Update Register - (Output) RFI register up to date and issues under control

  Yes

  No

  N/A

• (Freq) Ongoing - (Resp) PM/APM/SS - (Audit) Update Schedule - (Output) Project Schedule - Confirm Progress Against Schedule

  Progress to Schedule on Track

  Progress to Schedule Not on Track

• (Freq) Ongoing - (Resp) PM - (Audit) Update Register/File - (Output) Variations up to date and issues under control

  Yes

  No

  N/A

• (Freq) Ongoing - (Resp) SS - (Audit) Update Register/File - (Output) Induction and Training records current

  Yes

  No

  N/A

• (Freq) Ongoing - (Resp) PM - (Audit) Hard Hat Sticker - (Output) Site workers - Customer Inductions Current

  Yes

  No

  N/A

• (Freq) Ongoing - (Resp) PM - (Audit) Update Register - (Output) Noncompliance Report/Actions

  NCR Actions established

  NCR Actions and Closed Out in Stated Time Frame

  NCR Actions Not Closed Out in the Stated Time Frame

• (Freq) Ongoing - (Resp) PM - (Audit) Update Register - (Output) Customer project feedback compliance - CMO

  CMO Actions are Closed Out and Up To Date

  CMO Actions are Not Closed Out an dAre Not Up to Date

• (Freq) Once - (Resp) PM - (Audit) Update Register - (Output) MSDS and Chemical Register up to date

  MSDS Available for all Chemical Products

  MSDS Available for all Chemical Products - Register Available

  MSDS Available for all Chemical Products - Register Available - Chemicals Stored Correctly

  MSDS Not Available for All Chemical Products

• (Freq) Ongoing - (Resp) PM - (Audit) Form - (Output) Incident Notification and Investigations under control and filed at Agfab Office

  Up to Date and Filed at Agfab Corporate Office

  Not Up to Date or Filed at Agfab Corporate Office

• (Freq) Ongoing - (Resp) PM/APM/SS - (Audit) Site Whiteboard - (Output) Weekly Planning Meeting current

  Planning Meeting Held Weekly Board Up to Date

  Planning Meeting Not Held Weekly Board Not Up to Date

• (Freq) Ongoing - (Resp) PM - (Audit) Minutes - (Output) Project Site Meeting

  Project Site Meeting Held as Per Schedule Minutes Filed

  Project Site Meeting Not Held as Per Schedule Minutes Not Filed

• Freq) Daily - (Resp) PM/S (Audit) Daily Pre Stars/ Weekly Toolbox - (Output) Availability of Records

  Yes

  No

  N/A

• (Freq) Monthly - (Resp) PM - (Audit) Register - (Output) Agfab Engineering Project Action register up to date

  Actions Progressed or Closed Out as Per Agreed Required Date

  Actions Not Progressed or Closed Out as Per Agreed Required Date

• (Freq) Ongoing - (Resp) PM - (Audit) Invoice - (Output) Progress Claims, Red lines, site performance report, Stat. Dec.

  Required Documentation Provided Prior to The 26th of Each Month

  Required Documentation Not Provided Prior to The 26th of Each Month

• (Freq) Ongoing - (Resp) SS - (Audit) I-Auditor - (Output) Project Site Audits

  Audits Undertaken and Filed

  Audits Undertaken

  Audits Not Undertaken

• (Freq) Ongoing - (Resp) SQEC - (Audit) Report - (Output) Internal Audits

  Audits Undertaken and Filed

  Audits Undertaken

  Audits Not Undertaken

• (Freq) Monthly - (Resp) PM - (Audit) Review - (Output) Project Workplace Risk Assessment (WRA)

  WRA Reviewed Monthly and Signed Off and Displayed

  WRA Not reviewed Monthly and Signed Off

• (Freq) Ongoing - (Resp) PM - (Audit) AGFAB Administration - (Output) Agfab - Site Performance Report/KPI's

  Issued to the General Manager by the 26th of Each Month

  Not Issued to the General Manager by the 26th of Each Month

• (Freq) Ongoing - (Resp) PM - (Audit) Contract Administration - (Output) Customer - Site Performance Report

  Issued to the General Manager by the 26th of Each Month

  Not Issued to the General Manager by the 26th of Each Month

• (Freq) Ongoing - (Resp) PM - (Audit) Back-Up - (Output) Site Laptops/server being backed up

  Evidence of Back Up and Removal From Site

  Back Up Undertaken but Not Removed From Site

  Back Not Undertaken

• (Freq) Once - (Resp) PM - (Audit) Agfab Template - (Output) Commissioning Plan

  Yes

  No

  N/A

SUPPLIER MANAGEMENT

• (Freq) Ongoing - (Resp) APM, SS, Office Admin - (Audit) Certificates - (Output) Supplier Insurances - Public Liability; Workers Compensation; etc.

  Suppliers Insurances - Public Liability - Workers Compensation Available and Current

  Suppliers Insurances - Public Liability - Workers Compensation Available But Not Current

  Suppliers Insurances - Public Liability - Workers Compensation Not Available

• (Freq) Ongoing - (Resp) PM - (Audit) Supplier Documents - (Output) Sub-contractor contract in place and signed

  Yes

  With the Subcontractor Awaiting Sign Off

  No Subcontractor Contract

  N\A

• (Freq) Ongoing - (Resp) APM/SS - (Audit) Supplier Documents - (Output) Supplier Plant Management - Risk Assessments

  Supplier Plant Mgt- Risk Assessments Provided

  Supplier Plant Mgt- Risk Assessments Not Provided

• (Freq) Ongoing - (Resp) APM/SS - (Audit) Supplier Documents - (Output) Supplier Plant Management - Maintenance Records

  Supplier Plant Mgt- Maintain Records Avaialble

  Supplier Plant Mgt- Maintain Records Not Avaialble

• (Freq) Ongoing - (Resp) PM/APM/SS - (Audit) Form - (Output) Agfab Purchase Orders up to date

  Agfab Purchase Orders up to Date

  Agfab Purchase Orders Not up to Date

• (Freq) Ongoing - (Resp) PM/APM/SS- (Audit) Transmital Form - (Output) Agfab Purchase Orders to Accounts

  Agfab Purchase Orders to Accounts Reconcile

  Agfab Purchase Orders to Accounts Do Not Reconcile

IAuditor - SWMS

• I Auditor SWMS ( Output) Evidence of Consultation and Review - Start Cards in Use Where Required

  SWMS Audits Undertaken

  SWMS Audits Not Undertaken

IAuditor - WRA/AMS

• I Auditor WRA/AMS ( Output) Evidence of Key Risk and Control - Review

  Review of WRA/AMS Undertaken

  Review of WRA/AMS Not Undertaken

IAuditor - ITP

• I Auditor ITP( Output) Hold Points- Supportive Documents Retained - Sign Off for Current <br>Works<br>

  ITP Review Undertaken

  ITP Review Not Undertaken

IAuditor - SQE

• I Auditor SQE

  SQE Inspections Undertaken

  SQE Inspection Not Undertaken

  SQE Inspections Not Conducted to the Schedule

PROJECT COMPLETION

• (Freq) EOP - (Resp) Nil customer NCR due to a Safety Incident - (Audit) Contract Review - (Output) Project Management Review

  Management Review as Per Schedule

  Management Review Not Conducted as per Schecdule

  Management Review Not Required at this Time

  Management Review Overdue as Per Schedule

• (Freq) Ongoing - (Resp) Electrician - (Audit) Energy Safe Victoria Form - (Output) Certificate of Electrical Safety - Prescribed/Non-Prescribed

  Yes

  No

  N/A

• (Freq) Completion - (Resp) PM/(CME) - (Audit) Supplier Documents - (Output) Manuals and Data Sheets

  Manuals and Data Sheets Supplied

  Manuals and Data Sheets Not Supplied

• (Freq) Practical Completion - (Resp) PM - (Audit) documentation O&M Manuals- (Output) Being prepared prior to end of project

  Evidence of Preparation of Project Finalisation

  No Evidence of Preparation of Project Finalisation

  Preparation of Project Finalisation Not Required at this Time