IA 010 - Asbestos Contractor Site Audit 2018- Issued July 18

• Audit No.

• IA 010 - Asbestos Contractor Site Audit 2018- Issued July 18

• Client / Site details

• Conducted on

  Date

• Auditor

• Site Supervisor and Site Operatives

Summary of Audit Findings

• Comments

Actions required on site to close out issues.

• Comments

Management Actions

• GUIDANCE NOTE: Auditor to list recommended improvement actions and discuss with contractor Manager

• Auditors recommended LARC management action to close out

• Auditors recommended LARC management action to close out

• Auditors recommended LARC management action to close out

• Auditors recommended LARC management action to close out

• Auditors recommended LARC management action to close out

Section 1 - Opening Of Audit

1.1 ASB5 and Mandatory Licences - Please use the "Notes" feature to record ASB5 number, LARC License Number plus start and expiry dates for all documents in this section.

• GUIDANCE NOTE: Check that a Valid ASB5 Notification Form, POW, Waste Carrier License, Contractor SOPs, are on site for the works to be audited

• Are the site details on the ASB5 correct?

  Yes

  No

  Observation

• Is the Audit being undertaken within the dates stated on the ASB5?

  Yes

  No

  Observation

• Does the ASB5 clearly describe the planned scope of works?

  Yes

  No

  Observation

• Is there a Suitable POW available on site?

  Yes

  No

  Observation

• Suitable Risk assessment available on site?

  Yes

  No

  Observation

• Is there a copy of the Asbestos Licence on site?

  Yes

  No

  N/A

• Is there a valid Certificate of insurance on site?

  Yes

  No

  Observation

• Current Waste Carriers Licence on site?

  Yes

  No

  N/A

• F10 on site for CDM 2015 works?

  Yes

  No

  Observation

1.2 - Observation of work practices

• GUIDANCE NOTE: There must be sufficient provision to view activities within the working enclosure to audit and record meaningful observations of the work being undertaken, either by Vision Panel or CCTV?
  
  If there is no means to view work practices (including CCTV that is functioning) then the audit should not continue, and contractor operations should be informed immediately.

• Are suitable Viewing panels and/or CCTV are in place to sufficiently observe work practices? All areas of the enclosure are visible so far as is reasonably practicable?<br>(Within reason, there should be no areas where work practices cannot be observed and there should be safe access to viewing panels / CCTV)

  Yes

  No

  N/A

1.3 - Works in progress

• Are Licensed Asbestos Removal works taking place within the enclosure during the audit?<br>

  Yes

  No

  NA

• GUIDANCE NOTE: ‘Removal works’ includes associated activities such as injection of ACM’s prior to removal, as well as fine cleaning. It does not include pre-smoke test preparation works or the visual inspection prior to clearance air testing. If there are no removal works or associated activities taking place during the audit, then the audit does not continue, and Operations should be informed immediately.
  

Section 2 - Site Management Handover Paperwork

• Have all site staff have been recorded and have they signed the POW as being briefed on the planned asbestos work and site specific risk assessments

  Yes

  No

  N/A

Section 3 – Observed Work Practices and Immediate Site Control: Asbestos Risks

3.1 - Enclosure

• GUIDANCE NOTE: Ensure that the enclosure is in good condition, properly constructed, and maintained so as to prevent the spread of asbestos.
  

• The integrity of the enclosure has been established and maintained and site checks undertaken?<br>

  Yes

  No

  N/A

• Viewing panel sizes meet the minimum requirement of 600mm X 300mm

  Yes

  No

  N/A

• The selection and provision of warning signs are appropriate to the works?

  Yes

  No

  N/A

• GUIDANCE NOTE: The enclosure needs to have been soundly built, maintained and regularly inspected. If there are any flaws or breaches of the enclosure, make a specific note as to the extent. If any remedial works are identified, inform the supervisor immediately - don’t wait until the end of the audit to point this out. Viewing panels should be a minimum of 600 x 300mm panel size. Excessive tape should not unnecessarily restrict the viewing area. Note approximate sizes if they are less than 600 x 300mm. We don’t need to be pedantic about a few millimetres. Bubble viewing panels may appear smaller, though the actual area of the curved surface may well equate to the correct dimensions. Warning signs should include the ‘No Unauthorised Access’ and PPE/RPE signage as a minimum.
  

3.2 - Airlock

• GUIDANCE NOTE: The airlock meets the requirements in terms of size, construction, cleanliness and necessary features. Where possible, DCU direct connection should always be utilised. Where space allows, airlock and baglocks should be constructed to maximise access and egress of men and materials.

• The airlock meets the minimum size requirement of 1m x 1m x 2m and is correct warning signage displayed on the outer flap?

  Yes

  No

  N/A

• Smaller airlock dimensions are detailed and correctly justified in the Plan of Work?<br>

  Yes

  No

  N/A

• The airlock is free from visible asbestos (or general) debris?<br>

  Yes

  No

  N/A

• There is suitable provision to clean RPE / coveralls within the airlock (Type H vac, bucket and sponge minimum) and provision for containment of waste consumables?

  Yes

  No

  N/A

• All airlock openings/flaps are suitable and weighted? Is there a minimum flap displacement of 100mm?

  Yes

  No

  N/A

• An inner stage viewing panel is present and of the correct size of 600mm X 300mm?<br>

  Yes

  No

  N/A

• GUIDANCE NOTE: 1m x 1m x 2m minimum airlock size requirement should be met unless there is a justifiable reason for smaller dimensions and that the reasoning is documented in the Plan of Work. The airlock should be clean, with no sign of any visible asbestos debris whatsoever. Do not enter the airlock to do this. Push open the outer flap. Use a stick or similar to push the next flap. Use the viewing panel to the inner stage for an additional view. With a direct connection, there are often limitations as to how much can be assessed for visible debris, so make observations to the extent that the site conditions and set-up will allow. Suitable provision for RPE decontamination should be appropriately placed, to be either a bucket of water and sponge, or equivalent such as spray bottle and cloth. All airlock openings should be oval or rectangular, with all flaps weighted, and sufficient overlap that the flaps would sufficiently close the openings in the event of NPU failure. A correctly sized viewing panel should be located on the inner stage. If this cannot be achieved, the expectation is for CCTV to be in place instead.

• GUIDANCE NOTE: Any other observation or concern regarding the design, construction or functionality of the airlock to be noted here, including if it should have and could / should have been bigger.

• Comments

3.3 - Baglock

• GUIDANCE NOTE: The baglock meets the minimum requirements in terms of construction, cleanliness and necessary features, and is of minimum size or greater to accommodate large items of waste. Where large items of wrapped waste are to be removed, and space allows, the bag lock should be constructed to accommodate these items. Storage within the enclosure is to be avoided.

• Has a separate baglock has been provided?

  Yes

  No

  N/A

• The absence of a baglock is correctly justified in the Plan of Work?

  Yes

  No

  N/A

• The baglock meets the minimum size requirement of 1m x 1m x 2m?

  Yes

  No

  N/A

• If the baglock has smaller dimensions, is it correctly justified in the Plan of Work?

  Yes

  No

  N/A

• Is the baglock big enough for the waste size to be removed?

  Yes

  No

  N/A

• Is the baglock free from visible asbestos debris?

  Yes

  No

  N/A

• All baglock openings/flaps are suitable and weighted and minimum displacement of 100mm achieved?

  Yes

  No

  N/A

• An inner stage viewing panel is present and of the correct size of 600mm x 300mm?

  Yes

  No

  N/A

• GUIDANCE NOTE: separate baglock should be provided unless there is a justifiable reason to not have one, such as insufficient space to attach one. A small amount of waste is not a justifiable reason. Correct justification for not having a baglock should be documented in the Plan of Work. The 1m x 1m x 2m minimum baglock size requirement should be met unless there is a justifiable reason for smaller dimensions and that the reasoning is documented in the Plan of Work. If the waste size would require a baglock exceeding the minimum dimensions, the baglock should be enlarged appropriately. The baglock should be clean, with no sign of any visible asbestos debris whatsoever. Do not enter the baglock to check this, but make observations to the extent that the site conditions and set-up will allow. All baglock openings should be oval or rectangular, with all flaps weighted, and sufficient overlap that the flaps would sufficiently close the openings in the event of NPU failure (100mm or 4 inch). A correctly sized viewing panel should be located on the inner stage. If this cannot be achieved, the expectation is for CCTV to be in place instead.

• Other observation where applicable.

• Any other observation regarding the design, construction or functionality of the baglock to be noted here.

3.4 - General Site Cleanliness

• GUIDANCE NOTE: The site is clean and orderly, including clear transit and waste routes of minimal distance, and clean and tidy vehicle(s) / Equipment Storage. Supervisor should have work station where site documentation is stored for inspection of project documentation.

• Good standards of general house keeping evident to prevent any Slips, trips or falls? Particularly along the waste and transit routes?

  Yes

  No

  N/A

• There is a suitably maintained and signed transit route of minimal distance?

  Compliant

  Non Compliant

  NA-Direct Connection

• The transit / waste route is free from visible asbestos debris?

  Yes

  No

  N/A

• The company vehicles and/or equipment store are reasonably tidy and clean, with no contamination issues or concerns?

  Yes

  No

  N/A

• GUIDANCE NOTE: transit route (if there is no direct connection of DCU) should be of minimal distance considering the individual site conditions and circumstances, suitably maintained and signposted. The waste route should be suitably free from general waste, and certainly free from any visible asbestos debris. Company vehicles and/or stores should be reasonably tidy, and certainly with no situation giving rise to concerns regarding contamination (e.g. no waste in unsegregated parts of vans, vacuum cleaners double bagged or clingfilm wrapped, when transported or in storage, etc.). Equipment storage would also include items such as RPE when not in use.

3.5 - Asbestos Removal Technique

• GUIDANCE NOTE: Controlled asbestos removal has been observed, including the use of suitable dust suppression methods, and with waste appropriately bagged as removed. This should be removed at the end of each shift, via dedicated waste route.

• The asbestos dust suppression method in use is suitable for the ACM being removed?<br>

  Yes

  No

  N/A

• The removal procedure observed is suitable for the ACM being removed?<br>

  Yes

  No

  N/A

• Waste is properly and promptly bagged?

  Yes

  No

  N/A

• GUIDANCE NOTE: dust suppression and removal procedure observed must be the most correct and suitable for the ACM being removed. This is based on your observation of the works. Waste should not be allowed to accumulate, but should be promptly bagged/wrapped. The stage of the works may be that no waste has been generated yet, or that final cleaning is being undertaken, in which case this part will not be applicable. Where blasting techniques are in use, ensure that operatives are suitably trained and experienced, direct feed RPE is in use and all internal services are isolated.

3.6 - RPE & PPE

• GUIDANCE NOTE: RPE and PPE is suitable for the task and correctly worn and identified in the POW?

• RPE is suitable for the planned task(s) to be undertaken?

  Yes

  No

  N/A

• Transit overalls are type 5/6 ?

  Yes

  No

  N/A

• At the time of the audit is all RPE and PPE being properly worn?

  Yes

  No

  N/A

• Suitable Enclosure and Transit boots being used?

  Yes

  No

  N/A

• GUIDANCE NOTE: All PPE / RPE should be of the appropriate type and standard for the tasks being observed, and properly worn (e.g. overalls not tucked into boots, Hoods up and over RPE / No holes in coveralls etc.). Check that correct colour coding of coverall for transit and working are compliant with the RAMS.

3.8 - Plant and Equipment

• GUIDANCE NOTE: Plant and equipment is suitable and sufficient for the work, is properly located and being correctly used.

• There are a minimum of 2 H-type vacuum cleaners on site and operational?

  Yes

  No

  N/A

• The number and capacity of NPU’s matches the Plan of Work and that the required volume of air flow has been correctly calculated?

  Yes

  No

  N/A

• There is a functional non-return flap on each NPU exhaust and a potentiometer is fitted to achieve required air flow?

  Select Yes No N/A

  • Yes
  • No
  • N/A

• Extracted air from each NPU is vented outside and any additional air flow required for related trunking has Been calculated correctly?<br>

  Yes

  No

  N/A

• GUIDANCE NOTE: On very small jobs the second vacuum cleaner doesn’t necessarily have to be in use, though must be available on site for use if required. The NPU’s should be correctly fitted to the enclosure. Should circumstances require the NPU(s) to be located within the working area, the unit(s) should be completely sheeted out (not just a polythene sheet over) with only the prefilter exposed to the working area. Where accessible, check the NPU’s have functioning non-return flaps on the exhaust outlet. Extracted air should be vented outside where reasonably practicable. If not reasonably practicable, the expectation is that the exhaust air is regularly monitored by the analyst.

3.9 - DCU

• GUIDANCE NOTE: DCU must be fully functional, maintained, operational, equipped and suitably positioned as per the POW
  

• Arrangements for DCU are

  Select Direct Connection Transit arrangements

  • Direct Connection
  • Transit arrangements

• DCU Pre Set up checks completed and recorded?

  Yes

  No

  N/A

• Valid GAS SAFE Certificate available (within the past 12 months)?

  Yes

  No

  N/A

• Valid NICEIC Electrical Safety Certificate Available from with the last 12 Months?

  Yes

  No

  N/A

• Previous air test available in the DCU?

  Yes

  No

  N/A

• CO Monitor fitted and working?

  Yes

  No

  N/A

• Is a direct connection the most suitable option?

  Yes

  No

  N/A

• DCU Lighting and heating are functioning and sufficient?

  Yes

  No

  N/A

• There is heated water to the shower(s)?

  Yes

  No

  N/A

• The DCU is suitably stocked with consumables (e.g. nail brush, towels, shower gel,)?

  Yes

  No

  N/A

• There are sufficient type 5/6 Coveralls and RPE filters available?

  Yes

  No

  N/A

• There are sufficient showerheads for the number of personnel on site? (2 shower heads= maximum 4 men)

  Yes

  No

  N/A

• Is there a suitable mirror in the clean end?

  Yes

  No

  N/A

• The DCU is as clean as is reasonably practicable?

  Yes

  No

  N/A

• Waste water is filtered and discharged either directly or via containers to foul drain?

  Yes

  No

  N/A

• DCU doors are marked (including the prohibited entry and mandatory PPE signage) where required?

  Yes

  No

  N/A

• If connected to mains electrical 240v, is a 30 milliamp RCD being used?

  Yes

  No

  N/A

• Is the earth spike available and being used?

  Yes

  No

  N/A

• Any other observation or concern regarding the decontamination unit should be noted here.

• GUIDANCE NOTE: Direct connection should be the first consideration on any job, with a transit arrangement an acceptable second option if circumstances require it. The DCU should be fully functional, equipped, stocked and fit for purpose. All doors, with the exception of the external clean end door, should be tested to ensure they are fully self-closing, where
  these doors are readily accessible to check. The external dirty end door should display the ‘No Unauthorised Access’ sign and the mandatory RPE and PPE signage. The external clean end door should display the ‘No Unauthorised Access’ sign, and the internal clean to shower door should display the mandatory RPE and PPE signage (though the RPE and PPE signage is permissible on the external clean end door). Even if the unit has signs of being well used, it should nevertheless be as clean as is reasonably practicable.
  

3.10 - Waste Arrangements

• GUIDANCE NOTE: storage is secure and segregated as appropriate.
  

• Waste is not being allowed to accumulate?

  Select Yes No N/A

  • Yes
  • No
  • N/A

• Waste Containment is secure?

  Yes

  No

  N/A

• Waste is segregated from equipment?

  Yes

  No

  N/A

• What are the waste arrangements?

  Select RIS Vehicle Sulo Bin Enclosed & secure Asbestos Waste Skip Wait and Load

  • RIS Vehicle Sulo Bin
  • Enclosed & secure Asbestos Waste Skip
  • Wait and Load

• GUIDANCE NOTE: Whether the waste is being stored in a segregated section of a company van, or in a skip, the containment should be secure/locked when not being accessed.

3.11- Emergency Arrangements

• GUIDANCE NOTE: Are there suitable arrangements in place to deal with typical emergencies that may arise at this particular site, and employees are aware of such arrangements.

• Employees are sufficiently aware of the arrangements? These include site specific hazards, fire arrangements, first responder first aid responsibility, nearest A&E Tec.

  Yes

  No

  N/A

• There is a suitably stocked First Aid kit available for use on the site and suitably trained personnel?

  Yes

  No

  N/A

• GUIDANCE NOTE: This is a check that arrangements are in place and that these arrangements have been communicated to the workforce. There needs to be at least a basic awareness (though not looking for expertise) of generic company procedures as well as those that are site specific, e.g. what happens if there is an accidental spillage of waste on the bag run, or, where is the muster point on this site? For practicality, questioning should be to workers not in the enclosure. The first aid kit should be clean and reasonably stocked (including plasters!). On some sites there is insistence that first aid provision is only provided through the client or main contractor.

3.12

• Other observations relating to asbestos risks.

• Any other observation or concern relating to asbestos risks to be noted here.

• Suitable arrangements are in place/evident?<br>

  Yes

  No

  N/A

• The NPU on the DCU is functioning?

  Yes

  No

  N/A

• Enclosure overalls are type 5/6?

  Yes

  No

  N/A

• Each NPU is either located outside the working enclosure, or sheeted out if inside the enclosure?

  Yes

  No

  N/A

3.13 - Air Managment

• GUIDANCE NOTE: Air management allows for sufficient air changes and air movement through the enclosure, with airlock flap deviation indicating sufficient airflow through the airlock.
  Minimum air extraction rate of 1000m3/hour will achieve 5 Pascal and a door flap deflection of 200-250mm.

• The enclosure design allows for ideal air management?

  Yes

  No

  N/A

• The NPU air movers installed provide sufficient air changes / airflow and size as per POW? (Minimum 1000)

  Yes

  No

  N/A

• There is sufficient airlock flap deviation to indicate adequate airflow through the airlock?

  Yes

  No

  N/A

• Additional air inlets are suitably positioned and in use (where applicable)?

  Yes

  No

  N/A

• Principles of ideal (or near to ideal) air management should be demonstrated in the design of the enclosure, the number, capacity and location of NPU’s, and suitable provision of inlet(s) for replacement air to achieve the required number of air changes. The airlock flap deviation should be sufficient to demonstrate sufficient airflow is being maintained through the airlock.

Section 4 – Observed Work Practices and Immediate Site Control: Non-Asbestos Risks

4.1 - Non asbestos site risks

• GUIDANCE NOTE: significant non-asbestos risks on site, appropriate controls are being used / in place (excluding substances)
  Check for Scafftags, ladder checks, unique site specific hazards, proximity to the public Tec.

• Work at height

  Yes

  No

  N/A

• Live Services

  Yes

  No

  N/A

• Manual Handling

  Yes

  No

  N/A

• Noise

  Yes

  No

  N/A

• Hand Arm Vibration

  Yes

  No

  N/A

• Workplace transport

  Yes

  No

  N/A

• GUIDANCE NOTE: appropriate controls are in place, then it is likely that there has been some assessment of the risks for this to be so. This standard is only concerned with these actual control measures, regardless of what might be included in the written risk assessment. Any risks listed will be significant and foreseeable. If they are present on site then appropriate controls should be in place. Make notes regarding any significant risks that are not sufficiently controlled, and the extent of the deficiency.

4.2 - COSHH

• GUIDANCE NOTE: For significant risks from substances introduced to site (or existing on site), appropriate controls are being used / in place / available

• Substances have been identified?

  Yes

  No

  N/A

• COSHH assessments are available?

  Yes

  No

  N/A

• Controls are in place / available?

  Yes

  No

  N/A

• CoSHH GUIDANCE: This should include substances introduced to the site (e.g. spray adhesive, expanding foam, fibre suppressant, smoke machine fluid) as well as any substances already existing on the site. Controls identified in the COSHH assessments should be in place or available on site. If just the Material Safety Data Sheets are presented to you as a COSHH Assessment, then this is insufficient. The information contained within the data sheets should have been used to make an assessment of the actual risks to health.

4.3

• STATE any Other observations relating to non-asbestos risks.
  

• Any other observation or concern relating to non-asbestos risks to be noted here.

Section 5 - Plan of Work

5.1- Site drawing(s)

• GUIDANCE NOTE: Ensure the sketch plan clearly shows all the required details. Photograph for evidence. All of the features listed should be on the sketch plan, with the possible exception of the baglock (if space limitations require the airlock to double up as a baglock), or the transit route (if the DCU is directly connected to the enclosure). Please also make a note if the sketch plan is unclear, a poor copy or too small to clearly show all the required details.
  

• Location of ACM's

  Yes

  No

  N/A

• Outline of enclosure

  Yes

  No

  N/A

• Adjacent areas

  Yes

  No

  N/A

• Airlock location

  Yes

  No

  N/A

• NPU location(s)

  Yes

  No

  N/A

• Viewing panel / cctv locations

  Yes

  No

  N/A

• DCU location

  Yes

  No

  N/A

• Transit route

  Yes

  No

  N/A

• Waste route

  Yes

  No

  N/A

• Waste skip / waste van

  Yes

  No

  N/A

5.2 - Site set up

• GUIDANCE NOTE: Ensure that the actual site set-up matches the sketch plan. The site set-up should mirror what is shown on the sketch plan. Minor differences (e.g. DCU rotated 90 degrees) are not really an issue. Omissions and additions would require amendments to the sketch plan and recorded as such.
  NB. Supervisor can only make minor alterations to the POW. Any major change should be by the contract manager.

• The features shown on the sketch plan have all been implemented in the site set-up?

  Yes

  No

  N/A

5.3 - Plan of work Ammendment and management control

• GUIDANCE NOTE: Plan of Work, and any amendments to it, form a live document that should be kept up to date at all times. Therefore, you should find that the Plan of Work accurately mirrors what you have observed. This standard is all about assessing adherence to the Plan of Work by the site team. The information would mostly be found in the Plan of Work, supplemented by the Standard Procedures.The conditions, arrangements, practices and controls observed on site, must match those stated in the Plan of Work.
  

• The required amendments have been correctly authorised where necessary?<br>

  Yes

  No

  N/A

• Baglock location

  Yes

  No

  N/A

Section 6 - Measuring and Monitoring

6.1 RPE

• GUIDANCE NOTE: All components of full face RPE are uniquely identifiable, and inspection records are complete for all RPE in use for all staff on site?
  A respirator needs a service record. It cannot have a complete service record unless all parts are identifiable. Each component does not necessarily have to have the same number, just so long as each component is identifiable. This may be by serial number, name or initials etc. Up to date daily RPE inspection records should be available for all workers in the enclosure and anyone else likely to be involved in the works, e.g. waste run. There should also be copies of monthly RPE inspection records on site.

• All components of RPE are uniquely identifiable for all staff on site?

  Yes

  No

  N/A

• RPE inspection records available on site and are up to date?

  Yes

  No

  N/A

• Sufficient filters available for the RPE being used?

  Yes

  No

  N/A

6.2 - Supervisors Site Checks

• GUIDANCE NOTE: All Supervisor inspection records must be available for inspection by the auditor and must be kept up to date. A daily site diary (or similar record) must be completed. To include the below.
  

• Supervisors Site diary completed for each day?

  Yes

  No

  N/A

• Daily attendance sheet and visitors log completed?

  Yes

  No

  N/A

• Daily Exposure Records Completed?

  Yes

  No

  N/A

• TBT Record completed?

  Yes

  No

  N/A

• Enclosure checks?

  Yes

  No

  N/A

• Airlock Checks?

  Yes

  No

  N/A

• Baglock checks?

  Yes

  No

  N/A

• NPU(s)

  Yes

  No

  N/A

• Type H Vacuum cleaners

  Yes

  No

  N/A

• Daily DCU checks completed?

  Yes

  No

  N/A

• DCU pressure gauge readings for NPU

  Yes

  No

  N/A

• Blasting / Quilling equipment

  Yes

  No

  N/A

• Scaffolding / mobile towers

  Yes

  No

  N/A

• Valid PASMA card for staff erecting mobile tower scaffolds?

  Yes

  No

  N/A

• Using fixed scaffolding? is there a valid certification within the previous 7 days?

  Yes

  No

  N/A

• MEWP’s

  Yes

  No

  N/A

• MEWP Operators have a valid IPAF card for the type of MEWP being used?

  Yes

  No

  N/A

• Other

• Any other equipment that would require inspection records to be included here.

6.3 - Smoke test of enclosures

• GUIDANCE NOTE: Smoke test record for the enclosure been completed for each enclosure is required, and the witness details match those stated in the Plan of Work?
  There should be a smoke test record, which should match up with the arrangement in the Plan of Work, including being witnessed as per the Plan of Work. Make a note if witness details do not match. On the rare occasion when a smoke test is not feasible, this should have been determined at the planning stage and a suitable alternative arrangement for checking the integrity of the working enclosure should be detailed in the Plan of Work, and a record kept which shows the arrangement has been followed.

• Has a smoke test record has been completed?

  Yes

  No

  N/A

• Has the smoke test been witnessed by the person / organisation detailed in the Plan of Work?

  Yes

  No

  N/A

6.4

• GUIDANCE NOTE: Air monitoring and personal sampling has been carried out in an appropriate time period, with a clear indication of the tasks being undertaken during monitoring

• Background / leak tests and/or personal monitoring have been planned for this job according to the Plan of Work

  Yes

  No

  N/A

• It would be reasonable to expect the air monitoring programme to have commenced by the point of audit

  Yes

  No

  N/A

• Air monitoring has been undertaken as proposed

  Yes

  No

  N/A

• Personal air monitoring records provide a clear indication of the tasks being undertaken during monitoring

  Yes

  No

  N/A

6.5 - Management Involvement

• GUIDANCE NOTE: Is there is evidence of management involvement to monitor progress and standards on site, through management visit, internal audit or inspection?
  The Plan of Work will often state how often Managers and Directors will visit site as part of planned management of the job. This is a check on whether this has taken place as planned, or otherwise. If a visit has been made, was there an outcome, feedback, remedial action required etc.? Is there evidence of any required action having been implemented? Or is this just a generic statement which has not been fulfilled?
  

• Evidence of Contractor Management involvement on site since the commencement of works, e.g. site visit as planned and scheduled in the Plan of Work?

  Yes

  No

  N/A

• Management involvement was scheduled to have taken place, but there is no evidence of such involvement

  Select Scheduled Non scheduled No visits recorded

  • Scheduled
  • Non scheduled
  • No visits recorded

• It would be unreasonable to expect management involvement up to the point of audit, e.g. early stage of contract, or future visit scheduled

  Yes

  No

  N/A

• Remedial action has been taken as a result of the management involvement?

  Select Yes No No action required

  • Yes
  • No
  • No action required

Section 7 – Supporting Documentation

7.1

• GUIDANCE NOTE: Check that the copy of Standard Operating Procedures on site is current, and matches the version referred to in the Plan of Work
  

• Asbestos Standard Operating Procedures are current?

  Yes

  No

  N/A

• The Plan of Work makes references the Contractors Asbestos Standard Operating Procedures?

  Yes

  No

  N/A

7.2 - Site Staff Documentation

• GUIDANCE NOTE: Select a supervisor and an operative, at random. Indicate whether they are in the enclosure or not. You can include anyone on site who is involved in the site works. Permitted exemptions would include the driver who has quite obviously just arrived on site to deliver a piece of equipment, or the Contracts Manager who is attending site in his role as a Contracts Manager. Current medical certificates must be present. If they really have just had a medical and are awaiting the certificate, then ASP would expect a note from the Contractor Operations to be present in the site file to cover this. The supervisor and each operative on site should be able to produce either a certificate of competence issued by the Royal Society for the Promotion of Health (RSPH), which is no more than 12 months old or a current training record (new or refresher, valid for 1 year) or evidence of competence derived through Training Needs Analysis by their employer. For the RSPH certificate, level 2 refers to Operatives, and level 3 to Supervisors. Face fit tests should match up to the RPE in actual use. It is not uncommon to find operatives using one type of RPE and having a face fit test certificate for another type. Note that there is no official expiry date for a face fit test. Employees should be clean shaven. If they are in the enclosure, it is not necessary for the auditor to try to observe and confirm this.
  Medical, training/competency and face fit certification for 2 selected employees is valid, relevant, in date, and authenticated where necessary by the contractor.

7.3 - DCU

• GUIDANCE NOTE: It may be difficult to know if the certificate is actually from the previous job, or for a job prior to that. Make a judgement if you think the certificate presented is the most recent or not.
  There is evidence of a clearance test certificate for the DCU from the previous job?

• A clearance test certificate is available for the DCU in use?

  Yes

  No

  N/A

Section 8 - Site Certificates

• GUIDANCE NOTE: This requirement applies only to copies of certificates – original certificates need not be authenticated. For auditing purposes, this requirement applies to copies of certificates that do not have the name of the company you are auditing printed on them by the certificate provider. For example, if the certificate was awarded to Joe Bloggs of XYZ Asbestos Ltd, and you are auditing XYZ Asbestos Ltd, then no further action is required for this part of the audit. Where the copy certificate does not bear the name of the company being audited (i.e. no company name, or different company name) then these copies should be verified / authenticated by Contractors Operations, with an official company stamp and individually signed and dated by a senior representative (i.e. not by the site supervisor). There should also be a statement confirming their validity. Indicate yes only if all copy certificates requiring validation were verified or authenticated. Copies of authenticated certificates are acceptable. Stamps that merely state “copy” or “checked” or only display the company name are not sufficient. Some LARC licence holders may opt to provide site packs in electronic format. For site audit purposes, the auditor can / would accept electronic copies of employee certificates, providing they are accessible, in date, and there is a declaration by an authorised person from the LARC, within the data folder, that the copies provided electronically are verified / authenticated copies. There would be no need for each copy certificate to display the validation stamp, signature etc

8.1 - Plant certification

• Current certificates of thorough test and inspection must be available for all plant on site.
  These should all be available on site, with serial numbers matching the equipment being used. A current certificate attached to the equipment is not ideal but acceptable. A sticker on the equipment is NOT acceptable as a certificate of thorough test and inspection!

• NPU(s) on enclosure

  Yes

  No

  N/A

• Type H Vacuum cleaners

  Yes

  No

  N/A

• NPU in DCU

  Yes

  No

  N/A

• Injection machine

  Yes

  No

  N/A

• Quilling / Blasting machine

  Yes

  No

  N/A

• Other certified equipment:

Supervisor comments on audit

• Insert comments made by the supervisor on the audit performance

• Supervisor Name

• Supervisor Signature

  Sign

• Auditor Name

• Auditor Signature

  Sign

• Date Audit Published

  Date