ASP BAM & 4 SC Audit V.1 June 2018

• Audit number & description

• Conducted on

  Date

• Auditee

• Type of Audit

  Select Approval / Authorisation Annual Assessment 1of 2 before approval Assessment following non conforming work 3 Month follow up

  • Approval / Authorisation
  • Annual
  • Assessment 1of 2 before approval
  • Assessment following non conforming work
  • 3 Month follow up

• Was the audit satisfactory?

  Yes

  No

  N/A

• Auditor

• Project manager responsible for the works

• Template revision number and name

• This Audit covers

  Basic Air Monitoring

  4 Stage Clearance

• Client

• Site Address

• Job no

• Brief Description of Location /Materials involved with project

• Current Level of approval prior to audit

  Select Basic Air Monitoring Basic Air Monitoring With Visual Inspection AIB Clearance Thermal Insulation Clearance Sprayed Coating Clearance

  • Basic Air Monitoring
  • Basic Air Monitoring With Visual Inspection
  • AIB Clearance
  • Thermal Insulation Clearance
  • Sprayed Coating Clearance

• Level of approval following audit

  Select Basic Air Monitoring Basic Air Monitoring With Visual Inspection AIB Clearance Thermal Insulation Clearance Sprayed Coating Clearance

  • Basic Air Monitoring
  • Basic Air Monitoring With Visual Inspection
  • AIB Clearance
  • Thermal Insulation Clearance
  • Sprayed Coating Clearance

• Acceptance of findings

• Auditee

  Sign

• Auditor

  Sign

• Training File (stored on tablet and ASP QMS) : Checked items

  Select P403 P404 RSPH Equivelent CCP Half face fit Full face fit Medical present CSCS PASMA Confined space training General health & safety training Work at height training Records missing or out of date

  • P403
  • P404
  • RSPH Equivelent
  • CCP
  • Half face fit
  • Full face fit
  • Medical present
  • CSCS
  • PASMA
  • Confined space training
  • General health & safety training
  • Work at height training
  • Records missing or out of date

• Experience / Training of analyst

  Select CV Details the required level of experience Training records are present and detail the required level of experience CV is missing or doesn't detail required experience

  • CV Details the required level of experience
  • Training records are present and detail the required level of experience
  • CV is missing or doesn't detail required experience

• Is the Plan of work including the risk assessment (RA) on site and signed off by the PM?

  Compliant

  Non Conformance

  Observation

  N/A

• Has the desk top study/pre contract review been adequete and the scope of works detailed correctly in the RAMs?

  Compliant

  Non Conformance

  Observation

  N/A

• Are the RAMS issued the latest controlled version? please detail

  Compliant

  Non Conformance

  Observation

  N/A

• Has the PM / Office issued all supporting documents for the works? ie specification , survey reports etc

  Yes

  No

  N/A

• Prior to project commencement , have any limitations been identified and understood? Does the analyst fully understand the project requirements?

  Compliant

  Non Conformance

  Observation

  N/A

• Has the analyst read and signed the Contractors RAMS upon arrival?

  Compliant

  Non Conformance

  Observation

  N/A

• Has the analyst correctly completed the TEAMS risk assessment where required and if so are the required control measures in place? Where NCW is identified, please record detai within the notes field.

  Compliant

  Non Conformance

  Observation

  N/A

• Are safe access/egress routes available and are they free from trip and fall hazards?

  Compliant

  Non Conformance

  Observation

  N/A

• If the answer to the above is non-Compliant ; is the on site analyst reliant upon other contractors for safe access (Scaffold Operatives, Lift Engineers, MEWP Operators etc)? If so, is this safe and sufficient for the task?

  Compliant

  Non Conformance

  Observation

  N/A

• Does the analyst have all necessary PPE / RPE and is it suitable, being worn/ used correctly? Record types of PPE utilised.

  Compliant

  Non Conformance

  Observation

  N/A

• Does the Analyst have the appropriate type of RPE on site for the works / length of visual required? Half Mask visuals >1hr, require break and must leave enclosure for minimum 15 minutes per hour. NB. This is discretionary guidance dependant upon total time of enclosure entry.

  Compliant

  Non Conformance

  Observation

  N/A

• Does the surveyor have the current ASP Quality Manual and ASP Technical guidance notes and HSE documents?

  Compliant

  Non Conformance

  Observation

  N/A

• Is the on site analyst wearing all appropriate ASP uniform and have identification?

  Yes

  No

  N/A

• Did the analyst conduct themself appropriately on site, including courteous interaction with contractors, clients and others?

  Yes

  No

  N/A

• Has all ASP generated waste be packaged correctly and removed from site under the current regulations and guidance? Or disposed of within the on site waste facilities.

  Compliant

  Non Conformance

  Observation

  N/A

• RPE complete with ID tag and box for storage present?

  Compliant

  Non Conformance

  Observation

  N/A

• RPE inspection records complete and up to date?

  Compliant

  Non Conformance

  Observation

  N/A

• MANDATORY: Photograph of Half mask / Powered Full Face masks Required

  Media

• General knowledge about asbestos, asbestos types, health effects, control limits, RPE and mask APF reviewed?

  Yes

  No

  N/A

• Type of air test witnessed on audit

  Select Background Testing Reassurance Testing Leak Testing Personal Air Monitoring Clearance Testing

  • Background Testing
  • Reassurance Testing
  • Leak Testing
  • Personal Air Monitoring
  • Clearance Testing

• Has the sample head been loaded correctly?

  Compliant

  Non Conformance

  Observation

  N/A

• Has the set up and flow of the pump been adequete?

  Compliant

  Non Conformance

  Observation

  N/A

• Has the analyst taken accurate temp and pressure readings where air samples have been collected?

  Compliant

  Non Conformance

  Observation

  N/A

• Has the analyst accurately recorded the air sample details within TEAMS?

  Compliant

  Non Conformance

  Observation

  N/A

• Was a field blank conducted on the site?

  Compliant

  Non Conformance

  Observation

  N/A

• Is the lab location suitable i.e. clean, good seating and lighting.?

  Compliant

  Non Conformance

  Observation

  N/A

• Has lab air test been completed in last seven days?

  Compliant

  Non Conformance

  Observation

  N/A

• Is the analysts kit complete in line with the master kit list and calibrated / serviced equipment in date? Please detail or photograph equipment ID nos and cal due dates

  Compliant

  Non Conformance

  Observation

  N/A

• All equipment in good condition, clean and in good working order?

  Compliant

  Non Conformance

  Observation

  N/A

• Is microscope set up correctly as described in the ASP Technical GUIDANCE Notes/ Manufacturers instructions to achieve Kohler illumination?

  Compliant

  Non Conformance

  Observation

  N/A

• Measured graticule checked?

  Compliant

  Non Conformance

  Observation

  N/A

• Band 5 checked by analyst and visible? (Auditor to confirm)

  Compliant

  Non Conformance

  Observation

  N/A

• Have slides been cleared and mounted suitably in accordance ASP proceedures & HSG 248?

  Compliant

  Non Conformance

  Observation

  N/A

• Are slides stored correctly in a slide box and information recorded on slide correctly, including slide box date range?

  Compliant

  Non Conformance

  Observation

  N/A

• Aware that slide boxes must be returned to accredited office and not stored on site/car?

  Yes

  No

  N/A

• Is the analyst able to show / demonstrate how to calculate the fibre concentration and LOQ?

  Compliant

  Non Conformance

  Observation

  N/A

• Does analyst understand how to use and record TWA personal monitoring?

  Compliant

  Non Conformance

  Observation

  N/A

• General discussion regarding sampling strategies, different types of sampling answered correctly – re: HSG 248 Chapter 5? / current legislation /limits of detection and problem situations. NB. Pick two examples to discuss from the selection below!

  Initial low power scan of filter for sample distribution

  Criteria for occluded samples

  Calculation to adjust number of countable fields for elevated air sample collection

  Time required to count each individual field

  WHO rules and countable fibre ID

• Can the analyst explain the WHO counting rules and other potential issues with counting?

  Compliant

  Non Conformance

  Observation

  N/A

• Is the analyst aware that they are ultimately responsible for ensuring that the kit which is in use is in date and fit for purpose? Discuss any equipment issues.

  Analyst aware

  Analyst unaware

  Observation

  Anomalies noted

• Is the analyst up to date on their monthly QC counts and recounts ?

  Yes

  No

  N/A

• Review of TEAMS entries at this stage; have any anomalies been identified?

  Compliant

  Non Conformance

  Observation

  N/A

• Has analyst carried out a review of the contractors risk assessment/scope of works and established if it has been complied with - Analyst aware how to proceed if this isn't available?

  Compliant

  Non Conformance

  Observation

  N/A

• Analyst asked if the supervisor has undertaken his visual inspection and received a signature to start the clearance process?

  Compliant

  Non Conformance

  Observation

  N/A

• Stage 1
  Each stage of the process must be witnessed. The prepopulated answers must be supported by detailed observation in the notes fields of each question.
  Photographic evidence is invaluable.

• Witnessed

  Yes

  No

  N/A

• Has the analyst produced an accurate diagram compliant with HSG248 and had it signed by the supervisor?

  Compliant

  Non Conformance

  Observation

  N/A

• DCU set up as per requirements of HSG247?

  Compliant

  Non Conformance

  Observation

  N/A

• Waste and transit routes, Waste /DCU areas and surrounding area of enclosure free from obvious asbestos debris and waste?

  Compliant

  Non Conformance

  Observation

  N/A

• Waste area locked and secure? Give precise details waste arrangements.

  Compliant

  Non Conformance

  Observation

  N/A

• Enclosure intact and integrity sound with observed negative pressure?

  Compliant

  Non Conformance

  Observation

  N/A

• Is the NPU operational, filter replaced and sufficient negative pressure achieved? Any manometer must display minimum 5 Pascal. Easy assessment is the airlock flaps displacement of 200 to 250mm.

  Compliant

  Non Conformance

  Observation

  N/A

• Inspect airlocks/baglock for all required items and clean? Pre liminary decontamination equipment must be present

  Compliant

  Non Conformance

  Observation

  N/A

• Viewing of work area through CCTV&VP highlight any issues that require addressing (E.g Is access equipment still in place , available and fit for purpose)?

  Compliant

  Non Conformance

  Observation

  N/A

• Stage 2

• Witnessed

  Yes

  No

  N/A

• Have any areas that were not able to be checked at stage 1 been done so before the visual takes place ? ie void seals, check of internal NPUs etc.

  Compliant

  Non Conformance

  Observation

  N/A

• Has an initial inspection been performed to ensure the area is dry, the fine clean has been performed and the thorough visual can begin?

  Compliant

  Non Conformance

  Observation

  N/A

• Has the analyst taken inside the enclosure a torch, mirror and chisel/screwdriver?

  Compliant

  Non Conformance

  Observation

  N/A

• Has the Analyst used torch at angle and horizontal to all surfaces to check for settled dust?

  Compliant

  Non Conformance

  Observation

  N/A

• All fibre retaining materials removed or excluded from visual? Detail any remaining fibrous materials and sealing methods used.

  Compliant

  Non Conformance

  Observation

  N/A

• Analyst aware that undertaking cleaning operations, should be limited to "Minor" works only? State the time spent evaluating any further cleaning works required, before suspending the visual ( where applicable).

  Compliant

  Non Conformance

  Observation

  N/A

• Any suspect ACMs identified and left in good condition/encapsulated/sealed- dependant upon material type and location.

  Compliant

  Non Conformance

  Observation

  N/A

• All tools, waste and unnecessary equipment removed from work area?

  Compliant

  Non Conformance

  Observation

  N/A

• Is there any evidence of sealants/encapsulants which have been used prior to the visual that has not been agreed with either the PM or the client? If so did the analyst correctly identify the above and take the necessary action to address this?

  Compliant

  Non Conformance

  Observation

  N/A

• Analyst has demonstrated how to proceed with the contractor if they refuse to co-operate, whilst undertaking minor remedial works?

  Yes

  No

  N/A

• Analyst carried out visual inspection to a satisfactory standard? Auditor to detail performance in audit report of methodology

  Compliant

  Non Conformance

  Observation

  N/A

• Stage 3

• Witnessed

  Yes

  No

  N/A

• NPU Pre filter changed and capped?

  Compliant

  Non Conformance

  Observation

  N/A

• Has the analyst used the correct number of air samples and can they demonstrste how to work out the required sample numbers both m2/m3? Record analyst methodology.

  Compliant

  Non Conformance

  Observation

  N/A

• Distribution of air samples suitable?

  Compliant

  Non Conformance

  Observation

  N/A

• Was the active disturbance undertaken correctly with pumps running? Location of brushing, time taken and right type of brush used (Non fibrous)?

  Compliant

  Non Conformance

  Observation

  N/A

• Was the flow rate checked and the correct procedure adopted?

  Compliant

  Non Conformance

  Observation

  N/A

• Analyst aware of 20% rule of failed samples and number of samples to report >0.01 but <0.015? (Where applicable).

  Compliant

  Non Conformance

  Observation

  N/A

• Stage 4

• Witnessed

  Yes

  No

  N/A

• Has the analyst undertaken a reassurance air test during the dismantlement of the enclsoure, if not have they a justified reason?

  Yes

  No

  N/A

• Aware that the DCU and a H-Vac should stil be present until stage 4 is complete?

  Yes

  No

  N/A

• Have any uncovered suspect ACMs that require attention been correctly dealt with?

  Compliant

  Non Conformance

  Observation

  N/A

• Has the analyst checked the work area and waste & transit routes / areas are free from former enclosure materials, asbestos debris & waste?

  Compliant

  Non Conformance

  Observation

  N/A

• If all four stages were not witnessed please discuss other elements of the unwitnessed test which must be answered correctly? . New sign offs all 4 stages to be witnessed but compliance audits can be more flexible, as competence can be demonstrated at all stages.

  Yes

  No

  N/A

• Decontamination Procedures

• Has the analyst used the DCU and been transiting correctly?

  Compliant

  Non Conformance

  Observation

  N/A

• Was preliminary and full decontamination of themselfs and equipment adequetely undertaken ? Analyst to use DCU and no street clothing to be worn for stage 2. As Stage 2 has passed as clean fit to air test, the Analyst must use the DCU to retrieve pumps, but full decontamination is not required.

  Compliant

  Non Conformance

  Observation

  N/A

• DCU clearance

• Is the DCU leaving site and therefore require clearance testing? No clearance required if being transported to a nearby secure compound for storage, as stated in POW. ( e.g on multiple housing removal projects)

  Yes

  No

  N/A

• Hygiene facility clearance procedure satisfactory? Test carried out as per ASP Technical guidance note ?

  Compliant

  Non Conformance

  Observation

  N/A

• Analyst completed a hardcopy version of the paperwork? If electronic has the contractor accepted this ?

  Compliant

  Non Conformance

  Observation

  N/A

Air Test Certification

• Analyst completed TEAMS information for all stages in sequence at each stage as required?

  Compliant

  Non Conformance

  Observation

  N/A

• Analyst can demonstrate how to report stage failure and repeat a particular stage on the TEAMS platform?

  Compliant

  Non Conformance

  Observation

  N/A

• Demonstration of Technical Competence - Use this section to discuss and record the Analyst Technical knowledge of the 4SC process.

• Analyst can demonstrate how to report all remaining ACMS at stage 2 or 4? (Where applicable).

  Compliant

  Non Conformance

  Observation

  N/A

• Review of certificate information at QC stage-have any anomolies been identified? Auditor to review and record report quality.

  Compliant

  Non Conformance

  Observation

  N/A

• Analyst aware how to name project paperwork , send to tracker and who to send the paperwork to as stated in the RAMS, ie client contractor etc

  Compliant

  Non Conformance

  Observation

  N/A

• Vehicle make , model and Reg no

• Mileage

• Last mileage of service if known

• Do any warning signs appear when the engine is switched on? (Breaks, engine, etc)

  Yes

  No

  N/A

• Condition of tyres satisfactory? Driver responsibility to ensure tyres are within legal tread limits and no damage detrimental to safety is present.

  Yes

  No

  N/A

• All legally required documentation and safety devices/equipment present

  Valid MOT certificate where applicable

  Current Insurance certificate

  Spare wheel or Tyre repair kit

  Car Jack and wheel nut key

  safety triangle

• General condition of vehicle

  Media