Audit details and summary

This Audit covers

Client

Site Address

Job no

Brief Description of Location /Materials involved with project

Current Level of approval prior to audit
Level of approval following audit

Acceptance of findings

Auditee
Auditor

1. Pre - start Health & Safety Assessment

Training File (stored on tablet and ASP QMS) : Checked items
Experience / Training of analyst

Is the Plan of work including the risk assessment (RA) on site and signed off by the PM?

Has the desk top study/pre contract review been adequete and the scope of works detailed correctly in the RAMs?

Are the RAMS issued the latest controlled version? please detail

Has the PM / Office issued all supporting documents for the works? ie specification , survey reports etc

Prior to project commencement , have any limitations been identified and understood? Does the analyst fully understand the project requirements?

Has the analyst read and signed the Contractors RAMS upon arrival?

Has the analyst correctly completed the TEAMS risk assessment where required and if so are the required control measures in place? Where NCW is identified, please record detai within the notes field.

Are safe access/egress routes available and are they free from trip and fall hazards?

If the answer to the above is non-Compliant ; is the on site analyst reliant upon other contractors for safe access (Scaffold Operatives, Lift Engineers, MEWP Operators etc)? If so, is this safe and sufficient for the task?

Does the analyst have all necessary PPE / RPE and is it suitable, being worn/ used correctly? Record types of PPE utilised.

Does the Analyst have the appropriate type of RPE on site for the works / length of visual required? Half Mask visuals >1hr, require break and must leave enclosure for minimum 15 minutes per hour. NB. This is discretionary guidance dependant upon total time of enclosure entry.

Does the surveyor have the current ASP Quality Manual and ASP Technical guidance notes and HSE documents?

Is the on site analyst wearing all appropriate ASP uniform and have identification?

Did the analyst conduct themself appropriately on site, including courteous interaction with contractors, clients and others?

Has all ASP generated waste be packaged correctly and removed from site under the current regulations and guidance? Or disposed of within the on site waste facilities.

RPE complete with ID tag and box for storage present?

RPE inspection records complete and up to date?

MANDATORY: Photograph of Half mask / Powered Full Face masks Required

General knowledge about asbestos, asbestos types, health effects, control limits, RPE and mask APF reviewed?

2. Site Sampling - Air Monitoring Assessment

Type of air test witnessed on audit

Has the sample head been loaded correctly?

Has the set up and flow of the pump been adequete?

Has the analyst taken accurate temp and pressure readings where air samples have been collected?

Has the analyst accurately recorded the air sample details within TEAMS?

Was a field blank conducted on the site?

Is the lab location suitable i.e. clean, good seating and lighting.?

Has lab air test been completed in last seven days?

Is the analysts kit complete in line with the master kit list and calibrated / serviced equipment in date? Please detail or photograph equipment ID nos and cal due dates

All equipment in good condition, clean and in good working order?

Is microscope set up correctly as described in the ASP Technical GUIDANCE Notes/ Manufacturers instructions to achieve Kohler illumination?

Measured graticule checked?

Band 5 checked by analyst and visible? (Auditor to confirm)

Have slides been cleared and mounted suitably in accordance ASP proceedures & HSG 248?

Are slides stored correctly in a slide box and information recorded on slide correctly, including slide box date range?

Aware that slide boxes must be returned to accredited office and not stored on site/car?

Is the analyst able to show / demonstrate how to calculate the fibre concentration and LOQ?

Does analyst understand how to use and record TWA personal monitoring?

General discussion regarding sampling strategies, different types of sampling answered correctly – re: HSG 248 Chapter 5? / current legislation /limits of detection and problem situations. NB. Pick two examples to discuss from the selection below!

Can the analyst explain the WHO counting rules and other potential issues with counting?

Is the analyst aware that they are ultimately responsible for ensuring that the kit which is in use is in date and fit for purpose? Discuss any equipment issues.

Is the analyst up to date on their monthly QC counts and recounts ?

Review of TEAMS entries at this stage; have any anomalies been identified?

Four Stage Clearance Testing Assessment

Has analyst carried out a review of the contractors risk assessment/scope of works and established if it has been complied with - Analyst aware how to proceed if this isn't available?

Analyst asked if the supervisor has undertaken his visual inspection and received a signature to start the clearance process?

Stage 1
Each stage of the process must be witnessed. The prepopulated answers must be supported by detailed observation in the notes fields of each question.
Photographic evidence is invaluable.

Witnessed

Has the analyst produced an accurate diagram compliant with HSG248 and had it signed by the supervisor?

DCU set up as per requirements of HSG247?

Waste and transit routes, Waste /DCU areas and surrounding area of enclosure free from obvious asbestos debris and waste?

Waste area locked and secure? Give precise details waste arrangements.

Enclosure intact and integrity sound with observed negative pressure?

Is the NPU operational, filter replaced and sufficient negative pressure achieved? Any manometer must display minimum 5 Pascal. Easy assessment is the airlock flaps displacement of 200 to 250mm.

Inspect airlocks/baglock for all required items and clean? Pre liminary decontamination equipment must be present

Viewing of work area through CCTV&VP highlight any issues that require addressing (E.g Is access equipment still in place , available and fit for purpose)?

Stage 2

Witnessed

Have any areas that were not able to be checked at stage 1 been done so before the visual takes place ? ie void seals, check of internal NPUs etc.

Has an initial inspection been performed to ensure the area is dry, the fine clean has been performed and the thorough visual can begin?

Has the analyst taken inside the enclosure a torch, mirror and chisel/screwdriver?

Has the Analyst used torch at angle and horizontal to all surfaces to check for settled dust?

All fibre retaining materials removed or excluded from visual? Detail any remaining fibrous materials and sealing methods used.

Analyst aware that undertaking cleaning operations, should be limited to "Minor" works only? State the time spent evaluating any further cleaning works required, before suspending the visual ( where applicable).

Any suspect ACMs identified and left in good condition/encapsulated/sealed- dependant upon material type and location.

All tools, waste and unnecessary equipment removed from work area?

Is there any evidence of sealants/encapsulants which have been used prior to the visual that has not been agreed with either the PM or the client? If so did the analyst correctly identify the above and take the necessary action to address this?

Analyst has demonstrated how to proceed with the contractor if they refuse to co-operate, whilst undertaking minor remedial works?

Analyst carried out visual inspection to a satisfactory standard? Auditor to detail performance in audit report of methodology

Stage 3

Witnessed

NPU Pre filter changed and capped?

Has the analyst used the correct number of air samples and can they demonstrste how to work out the required sample numbers both m2/m3? Record analyst methodology.

Distribution of air samples suitable?

Was the active disturbance undertaken correctly with pumps running? Location of brushing, time taken and right type of brush used (Non fibrous)?

Was the flow rate checked and the correct procedure adopted?

Analyst aware of 20% rule of failed samples and number of samples to report >0.01 but <0.015? (Where applicable).

Stage 4

Witnessed

Has the analyst undertaken a reassurance air test during the dismantlement of the enclsoure, if not have they a justified reason?

Aware that the DCU and a H-Vac should stil be present until stage 4 is complete?

Have any uncovered suspect ACMs that require attention been correctly dealt with?

Has the analyst checked the work area and waste & transit routes / areas are free from former enclosure materials, asbestos debris & waste?

If all four stages were not witnessed please discuss other elements of the unwitnessed test which must be answered correctly? . New sign offs all 4 stages to be witnessed but compliance audits can be more flexible, as competence can be demonstrated at all stages.

Decontamination Procedures

Has the analyst used the DCU and been transiting correctly?

Was preliminary and full decontamination of themselfs and equipment adequetely undertaken ? Analyst to use DCU and no street clothing to be worn for stage 2. As Stage 2 has passed as clean fit to air test, the Analyst must use the DCU to retrieve pumps, but full decontamination is not required.

DCU clearance

Is the DCU leaving site and therefore require clearance testing? No clearance required if being transported to a nearby secure compound for storage, as stated in POW. ( e.g on multiple housing removal projects)

Hygiene facility clearance procedure satisfactory? Test carried out as per ASP Technical guidance note ?

Analyst completed a hardcopy version of the paperwork? If electronic has the contractor accepted this ?

Air Test Certification

Analyst completed TEAMS information for all stages in sequence at each stage as required?

Analyst can demonstrate how to report stage failure and repeat a particular stage on the TEAMS platform?

Demonstration of Technical Competence - Use this section to discuss and record the Analyst Technical knowledge of the 4SC process.

Analyst can demonstrate how to report all remaining ACMS at stage 2 or 4? (Where applicable).

Review of certificate information at QC stage-have any anomolies been identified? Auditor to review and record report quality.

Analyst aware how to name project paperwork , send to tracker and who to send the paperwork to as stated in the RAMS, ie client contractor etc

Vehicle Audit

Vehicle make , model and Reg no

Mileage

Last mileage of service if known

Do any warning signs appear when the engine is switched on? (Breaks, engine, etc)

Condition of tyres satisfactory? Driver responsibility to ensure tyres are within legal tread limits and no damage detrimental to safety is present.

All legally required documentation and safety devices/equipment present

General condition of vehicle
Please note that this checklist is a hypothetical example and provides basic information only. It is not intended to take the place of, among other things, workplace, health and safety advice; medical advice, diagnosis, or treatment; or other applicable laws. You should also seek your own professional advice to determine if the use of such checklist is permissible in your workplace or jurisdiction.