Title Page
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Audit Number & Description
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Conducted on
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Auditee (Surveyor)
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Type of Audit
- Approval / Authorisation
- Annual Compliance
- 3 month follow up
- Assessment
- Assessment 1 of 2
- Assessment 2 of 2
- Assessment 1 of 5
- Assessment 2 of 5
- Assessment 3 of 5
- Assessment 4 of 5
- Assessment 5 of 5
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Was the audit satisfactory?
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Auditor
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Project manager responsible for survey
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Template revision number and name
Audit Details & Summary
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This Audit Covers
- Bulk Sampling
- Management Surveys
- Refurbishment Surveys
- Demolition Surveys
- Re-survey Assessment
- Vehicle Audit
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Client
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Site address
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Job number
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Scope of works
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Building type / Types witnessed on audit. Please give brief description of the property, approximate year of construction and predominant construction materials.
- Domestic Management
- Domestic Refurbishment
- Domestic Demolition
- Commercial Management
- Commercial Refurbishment
- Commercial Demolition
- Industrial Management
- Industrial Refurbishment
- Industrial Demolition
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Proportion % of areas witnessed during audit
- <25%
- 25%
- 33%
- 50%
- 66%
- 75%
- 100%
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Management surveys - Current level of approval (prior to audit)
- Domestic
- Commercial
- Industrial
- Not authorised
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Refurbishment surveys - Current level of approval (prior to audit)
- Domestic
- Commercial
- Industrial
- Not authorised
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Demolition surveys - Current level of approval (prior to audit)
- Domestic
- Commercial
- Industrial
- Not authorised
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Management surveys - Level of approval (following audit)
- Domestic
- Commercial
- Industrial
- Not authorised
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Refurbishment surveys - Level of approval (following audit)
- Domestic
- Commercial
- Industrial
- Not authorised
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Demolition surveys - Level of approval (following audit)
- Domestic
- Commercial
- Industrial
- Not authorised
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Acceptance of audit findings
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Auditor
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Auditee
Pre - Start Health & Safety Assessment
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Training file
- Face fits present
- P402 present
- Work at height training present
- PASMA training present
- Confined space training present
- CSCS present
- Medical present
- General health and safety training present
- Records missing or out of date
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Experience / Training of surveyor
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Does the surveyor have a site specific method statement and associated risk assessment for the task on site ?
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Is the ASP RAMS document the current controlled version?
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TEAMS Risk Assessment completed and signed in arrival by surveyor?
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Prior to works commencement, has the Surveyor understood all limitations associated with the project scope ?
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Have the works been been thoroughly planned by the PM and fit for purpose ?
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Has the project manager identified all forseable hazards and have suitable control measures been detailed?
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Where required has the project manager provided all supporting documents for the survey? e.g previous survey reports, existing and proposed building plans, details of services etc.
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Has the surveyor identified any additional hazards? If so, are adequate controls in place, or requirements escalated?
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Are safe access and egress routes available and are they free from slip,trip and fall hazards? Is the surveyor reliant upon other contractors for safe access? e.g Lift Engineers, MEWP Drivers, Rope Access Specialists etc.
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Are the RAMS valid over several days / several sites? If so, review relevance of RA and any limitations encountered between each site?
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Does the surveyor have all necessary PPE / RPE and is it suitable ,being worn and used correctly?
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Does the surveyor have the current ASP Technical Guidance Notes and Quality Manual?
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Is the survey kit compliant with the master survey kit list? If answer is NCW, please list missing /Non conforming equipment in the notes section.
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Has the surveyor completed all necessary pre - start inspections of RPE and equipment and are all identifiable/ labelled correctly? e.g Ladder/Scafftag
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Ladder No:
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Next 6 months Ladder maintenance Inspection date:
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Photograph of ladder/s if required
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Mask identified unique to surveyor
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Photograph of mask/s if required
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Have mask inspections been completed for the day and up to date?
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Photographs of kit if required
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Has the surveyor used all tools and access equipment safely?
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When quizzed about general knowledge on asbestos , asbestos types, health effects, control limits, RPE and mask APF were answers adequete ? <br>NB. Auditor to question Surveyor upon construction type of the building being inspected and typical types and locations of asbestos products.
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Was the surveyor wearing company branded uniform and have identification badge displayed?
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Did the auditee conduct themself appropriately on site including interaction with the client representative, contractors and others?
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Was all ASP generated waste packaged correctly and removed from site,according to current guidance and regulations? If not witnessed by the auditor, then discuss protocol and detail findings
Bulk Sampling
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Materials sampled on audit
- Magnesium Oxychloride Flooring
- Mastics & Puttys
- Reinforced Composites Ie Vinyl, Cisterns, Bitumen Products etc
- Decorative finishes
- Friction Products
- Cement Products
- Paper/Gaskets/Cardboard
- Textiles/Woven/Cloth
- Insulation Board/Low Density Boards
- Thermal Insualtion
- Sprayed Coating
- Loose Fill
- Debris / Residue
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Photos of sampled materials
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Have details on sample bag/s been completed as per the requirements of ASP TG2? (Inner bag and main external bag)<br>NB. Sample bag information must conform to ASP requirements, including J number to match our PO with the receiving lab.
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Non essential personnel excluded from sampling area? Warning signage displayed restricting access?
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Sample size representative of parent material and sufficient in mass for product analysis?
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Sample point suitably repaired and where applicable, a sample point label applied with the required information correctly annotated?
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Was sampling conducted safely with the appropriate control measures utilised to prevent the spread of asbestos? NB. Include drop sheet, H Type Vacuum, Dust Suppression etc.
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All equipment cleaned and sampling area checked after sampling?
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For materials not witnessed on the audit is the surveyor familiar with sampling strategies for other materials and what the control measures are ? Question auditee and record which materials were discussed from the list below. Record detail within notes field for each type.
- Magnesium Oxychloride Flooring
- Mastics & Puttys
- Reinforced Composites Ie Vinyl, Cisterns, Bitumen Products etc
- Decorative finishes
- Friction Products
- Cement Products
- Paper/Gaskets/Cardboard
- Textiles/Woven/Cloth
- Insulation Board/Low Density Boards
- Thermal Insualtion
- Sprayed Coating
- Loose Fill
- Debris / Residue
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Samples stored and marked correctly to ensure information can be read without opening outer bag?
General Surveying (incl Management Survey) Assessment Form
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General surveying
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Has the surveyor explained what is required with Client/Occupier so that they understand the extent of survey? (subject to conditions as detailed in method statement)
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Site walk through been undertaken?
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Site plans (provided/drawn/floor plan creator ) if drawn is it an accurate reflection of the site and are details recorded as per standard procedures?
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TEAMS Project set up completed correctly?
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Are general non asbestos observations/materials being recorded correctly ?
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Has the use of all data approaches been used in the correct manor? <br>ie Sample, X-Ref, Strongly Presumed, Presumed, No Access/Limited Access and Inspected Areas.
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Are areas of no access or limited access being recorded correctly and justified?
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Are material assessments and (where applicable) priority assessments accurate?<br>NB. Does the Surveyor understand the need for clients involvement in PA assessments?
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Are reccomendations accurate, suitable and sufficient?
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Are all photographs suitably clear and highlight location?
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Has the Surveyor demonstrated a systematic survey approach?
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Has the surveyor sampled / presumed all suspect materials unless strong evidence that they do not contain asbestos?
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Is there a reasonable negative sampling strategy being adopted for non asbestos products?
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Surveyor aware of looking for associated debris from sampled products? ie from installation or historic damage
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Is the surveyor aware they must escalate any areas of high risk, to the client or project manager before leaving site? I.e suspected damaged asbestos, Associated debris etc.
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Management survey assessment form
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Type of building assessed during survey
- Domestic
- Commercial
- Industrial
- Not authorised
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Type of Audit
- Approval / Authorisation
- Annual Compliance
- 3 month follow up
- Assessment
- Assessment 1 of 2
- Assessment 2 of 2
- Assessment 1 of 5
- Assessment 2 of 5
- Assessment 3 of 5
- Assessment 4 of 5
- Assessment 5 of 5
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Has the surveyor accessed all areas required for the management survey?
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Has the surveyor identified all reasonable forseable suspect materials?
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Has the surveyor been able to demonstrate knowledge of typical ACMs which might be encountered in this property type / survey type?
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During this assessment has surveyor been able to demonstrate through practical assessment or verbal discussions knowledge of other property types and areas of further investigation within other survey types?
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Was any decontamination undertaken suitably where required ? Cleaning of RPE after sampling etc
Refurbishment Survey Assessment Form
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Type of building
- Domestic
- Commercial
- Industrial
- Not authorised
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Type of Audit
- Approval / Authorisation
- Annual Compliance
- 3 month follow up
- Assessment
- Assessment 1 of 2
- Assessment 2 of 2
- Assessment 1 of 5
- Assessment 2 of 5
- Assessment 3 of 5
- Assessment 4 of 5
- Assessment 5 of 5
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Have intrusive inspection points made by the surveyor justified ?
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Has the level of making good undertaken by the surveyor met the agreed requirements, as stated in the POW?
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Does the surveyor have all the necessary equipment and supplies to carry out the task and making good?
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Has enough time been allocated for the task (including making good)?
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Are all areas to be surveyed unoccupied and all soft furnishings decanted, or protected during works?
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Is any special equipment required for the works on site and being used where required?
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Is the surveyor aware of the requirement to carry out all intrusive investigation using RPE with appropriate eye and hand protection being worn – subject to assessment?
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Does the surveyor seem to have understanding of likely hidden ACM locations within the fabric of the building? Question during works.
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Are adequate inspection points being made to enable a satisfactory level of access?
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Are inspection points made safely with consideration to other hazards, such as live services (ensure cable detection device is used prior to intrusive works) and for the purpose of reinstatement, following completion of inspection?
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Name areas inspected, use comments for any additional areas not listed
- Fixed ceilings / suspended ceilings
- Partitions, cavity walls
- Behind claddings to columns , beams and structures
- Boxings and service voids, ducts
- Window/Door frames, skirtings
- Underneath fixed and superficial floorings incl screeds
- Hidden structural voids
- Plant & Machinery
- External areas behind claddings etc
- Looking for residual asbestos from poor previous removal works ie under reinsulated services or underneath modern spray coatings
- Beyond any suspect ACMs (contractor may be required)
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Comment
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Has any access restrictions / limitations been recorded correctly? So they are clearly identifiable to readers of the final report?
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We're limitations fair and reasonable, agreed at contract review and communicated to the client, prior to report issue?
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Have all areas of ASP site works been left in a safe condition for reoccupation, and signed off as acceptable by the client/contractors representative?
Demolition Survey Assessment Form
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Type of building
- Domestic
- Commercial
- Industrial
- Not authorised
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Type of Audit
- Approval / Authorisation
- Annual Compliance
- 3 month follow up
- Assessment
- Assessment 1 of 2
- Assessment 2 of 2
- Assessment 1 of 5
- Assessment 2 of 5
- Assessment 3 of 5
- Assessment 4 of 5
- Assessment 5 of 5
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Have intrusive inspection points made by the surveyor justified ?
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Has the level of making good undertaken by the surveyor met the agreed requirements, as stated in the POW?
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Does the surveyor have all the necessary equipment and supplies to carry out the task and making good?
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Has enough time been allocated for the task (including making good)?
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Are all areas to be surveyed unoccupied and all soft furnishings decanted, or protected during works?
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Is any special equipment required for the works on site and being used where required?
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Is the surveyor aware of the requirement to carry out all intrusive investigation using RPE with appropriate eye and hand protection being worn – subject to assessment?
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Does the surveyor seem to have understanding of likely hidden ACM locations within the fabric of the building? Question during works.
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Are adequate inspection points being made to enable a satisfactory level of access?
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Are inspection points made safely with consideration to other hazards, such as live services (ensure cable detection device is used prior to intrusive works) and for the purpose of reinstatement, following completion of inspection?
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Name areas inspected, use comments for any additional areas not listed
- Fixed ceilings / suspended ceilings
- Partitions, cavity walls
- Behind claddings to columns , beams and structures
- Boxings and service voids, ducts
- Window/Door frames, skirtings
- Underneath fixed and superficial floorings incl screeds
- Hidden structural voids
- Plant & Machinery
- External areas behind claddings etc
- Looking for residual asbestos from poor previous removal works ie under reinsulated services or underneath modern spray coatings
- Beyond any suspect ACMs (contractor may be required)
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Comment
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Has any access restrictions / limitations been recorded correctly? So they are clearly identifiable to readers of the final report?
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We're limitations fair and reasonable, agreed at contract review and communicated to the client, prior to report issue?
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Has all work created by the surveyor been left in a safe condition for reoccupation?
Re-Survey assessment (HSG264/RG8)
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When completed with the surveyor still on site , both the auditor and surveyor must not be in the room at the same time to ensure the assessment is completed "blind". Once re-assessment is completed a comparison of both sets of data survey data must be completed.
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Was the re-survey undertaken when the surveyor was present on site or after?
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Type or types of survey being re inspected
- Domestic Management
- Domestic Refurbishment
- Domestic Demolition
- Commercial Management
- Commercial Refurbishment
- Commercial Demolition
- Industrial Management
- Industrial Refurbishment
- Industrial Demolition
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Proportion of areas re surveyed in relation to total site?
- <25%
- 25%
- 33%
- 50%
- 66%
- 75%
- 100%
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Was the correct type of survey undertaken? (in relation to client’s requirements / instructions).
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Have site drawings been suitably drawn and annotated in line with standard proceedures?
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Was data entry accurate? review the item description, extents, applicable material & priority assessments, accessibility & notes to ensure they are unambiguous & unique
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Are the recommendations in the report appropriate for the condition and location of identified materials?
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Were areas of any limited access / no access justified?
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Were the sample location points clearly labelled? (subject to the client’s instructions).
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Have sampling strategies/proceedures been undertaken inline with HSG264 / Standard proceedures / RAMS?
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Was a reasonable negative sampling strategy adopted on site?
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Were all reasonably accessible ACMs or suspect ACMs identified within the survey data?
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With a comparison of the audit and survey data are findings satisfactory? specific noted issues will be recorded above
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Are further site re surveys required on the surveyor?
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Site drawing if required
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Site Notes: General observations of surveyed areas
Vehicle Audit
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Vehicle make , model and Reg no
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Mileage
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Last service if known
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Do any warning signs appear what the engine is switched on?
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Are there signs of smoking in the vehicle?
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Condition of tyres satisfactory? Staff should have depth tread gauge in car
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Does the surveyor have all the following : Handbook,company policy, accident book and fuel card
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Cleanliness of car
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Car Check
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Van Check
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General Condition of vehicle