BASIC LEGAL COMPLIANCE AUDIT - Imperial Truck Rental

• Site conducted

• Conducted on

  Date

• LabourNet OHS Consultant

• LabourNet Branch

• Location
  Address

• Employer

• Contact Person

• Contact Details

LEGAL DOCUMENTATION

• Is Imperial Truck Rental SHE Policy displayed at branch?

  Yes

  No

  N/A

• Was SHE Policy communicated to staff?

  Yes

  No

  N/A

• Is OHS Act available and displayed?

  Yes

  No

  N/A

• Is COID Act available and displayed?

  Yes

  No

  N/A

• Is BCE Act available and displayed?

  Yes

  No

  N/A

• Is the Labour Relation Act available / displayed?

  Yes

  No

  N/A

• Is Employment Equity Act available and displayed?

  Yes

  No

  N/A

• Is there an Emergency Site Plan available and displayed at Branch?

  Yes

  No

  N/A

• Are there schematic drawings available and posted around the work place?

  Yes

  No

  N/A

• Is Emergency Assembly Point Identified and signage installed to direct persons to it,

  Yes

  No

  N/A

• Are employees trained on its procedures?

  Yes

  No

  N/A

• Has there been an emergency evacuation conducted in the last 6 months, if yes is there proof of an emergency drill checklist?

  Yes

  No

  N/A

• Are emergency contact details posted?

  Yes

  No

  N/A

• Is Incident/accident procedure flow chart available and displayed at branch?

  Yes

  No

  N/A

• Are employees familiar with company accident/incident procedures?

  Yes

  No

  N/A

• Is there a SHE Plan available on site?

  Yes

  No

  N/A

• Are employees conversant on the Plan?

  Yes

  No

  N/A

• Is Imperial Truck Rental Letter of Good Standing for COID Available at branch?

  Yes

  No

  N/A

• Has the OHS induction been communicated to employee and is there proof of communication?

  Yes

  No

  N/A

• Are documents still within its Revision dates or does it need to be reviewed?

  Yes

  No

  N/A

HEALTH AND SAFETY CHECKLISTS

• Are monthly checklists completed by SHE Reps on building, floors & housekeeping?

  Yes

  No

  N/A

• Are monthly checklists done on Sanitation and Kitchen Areas?

  Yes

  No

  N/A

• Are daily pre use checklists completed on all company vehicles?

  Yes

  No

  N/A

• Are mobile plants checked pre use?

  Yes

  No

  N/A

• Was PPE analysis done at branch?

  Yes

  No

  N/A

• Are there proof of PPE issued?

  Yes

  No

  N/A

• Is there a list of fire equipment at branch?

  Yes

  No

  N/A

• Are fire equipment checked monthly?

  Yes

  No

  N/A

• Are Fire Equipment & Signage Installed in strategic places to indicate its positions?

  Yes

  No

  N/A

• Are fire equipment serviced yearly?

  Yes

  No

  N/A

• Do branch have a first aid box installed?

  Yes

  No

  N/A

• Is the first aid box stocked properly?

  Yes

  No

  N/A

• Is the First Aid contents checked monthly?

  Yes

  No

  N/A

• Is Incident Man Hours completed monthly?

  Yes

  No

  N/A

• Was a Hazard Analysis done at branch?

  Yes

  No

  N/A

• Is Hazard Analysis trained to staff?

  Yes

  No

  N/A

LEGAL APPOINTMENTS

• Is the company organogram available?

  Yes

  No

  N/A

• Is there any documented proof of signed 16(2) appointment at branch?

  Yes

  No

  N/A

• Is there any documented proof of signed 8.2 appointment at branch?

  Yes

  No

  N/A

• Is there any documented proof of signed Risk assessor appointment at branch?

  Yes

  No

  N/A

• Is there any documented proof of signed Incident Investigator appointment at branch?

  Yes

  No

  N/A

• Is there any signed documented proof of SHE Rep appointment at branch?

  Yes

  No

  N/A

• Is SHE Rep trained to do this job?

  Yes

  No

  N/A

• Is there any signed documented proof of First Aider appointment at branch?

  Yes

  No

  N/A

• Is First Aider trained to do this job?

  Yes

  No

  N/A

• Is First Aider certificate still valid?

  Yes

  No

  N/A

• Is there any documented proof of Firefighter appointment at branch?

  Yes

  No

  N/A

• Is Firefighter trained to do this job?

  Yes

  No

  N/A

• Is Firefighter certificate still valid?

  Yes

  No

  N/A

• Are fire equipment inspector appointed?

  Yes

  No

  N/A

• Are Lifting equipment inspector appointed?

  Yes

  No

  N/A

• Are they registered as lifting equipment inspection authority?

  Yes

  No

  N/A

• Is there a chemical coordinator appointed?

  Yes

  No

  N/A

• Are all chemicals on site listed in register

  Yes

  No

  N/A

• Are there SDS's available on all of them?

  Yes

  No

  N/A

• Are SDS within the review date stated on the SDS?

  Yes

  No

  N/A

• Are the SDS from the correct supplier?

  Yes

  No

  N/A

RISK ASSESSMENT AND SWPS

• Are Risk assessments signed off by the appointed Risk assessor and Responsible person?

  Yes

  No

  N/A

• Have the Risk Assessments been communicated to employees and is there proof of communication?

  Yes

  No

  N/A

• Are SWPS signed off by the Responsible person?

  Yes

  No

  N/A

• Have the SWPS been communicated to employees and is there proof of communication?

  Yes

  No

  N/A

ADDITIONAL SAFETY ISSUES AT SOME BRANCHES

• Is there a chemical coordinator appointed?

  Yes

  No

  N/A

• Are all chemicals on site listed in register

  Yes

  No

  N/A

• Are there MSDS's available on all of them?

  Yes

  No

  N/A

• Are there proof of annual lifting equipment inspections and tests at the branch?

  Yes

  No

  N/A

• Is there documented proof that lifting tackle are inspected every 3 months?

  Yes

  No

  N/A

• Are all electrical structures checked? Is electrical COC for site done and in SHE file?

  Yes

  No

  N/A

• Are all ladders on site numbered and entered into register?

  Yes

  No

  N/A

• Are checklist completed monthly on all ladders on site?

  Yes

  No

  N/A

COVID19 MANAGEMENT

• COVID 19 Compliance Officer appointed and their details displayed?

  Yes

  No

  N/A

• Is the COVID-19 policy valid and up to date?

  Yes

  No

  N/A

• Is the COVID-19 risk assessment valid and up to date?

  Yes

  No

  N/A

• Have you conducted a health risk assessment and identified which employees fall into higher risk groups because they are elderly (over 60) or suffer from chronic illnesses (such as heart diseases, diabetes or respiratory diseases) or are pregnant?

  Yes

  No

  N/A

• Remote work is being promoted

  Yes

  No

  N/A

• Sufficient social distancing measures in place?

  Yes

  No

  N/A

• Is there an adequate procedure in place for workers to report if they are feeling unwell or have potentially been exposed to COVID 19?

  Yes

  No

  N/A

• Are Daily health screenings being conducted and records kept?

  Yes

  No

  N/A

• Comments

• LabourNet OHS Consultant

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• Contact Person

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