Comprehensive OHS Compliance Audit

• Conducted on

  Date

• Consultant

• LabourNet Branch

• Location
  Address

• Client

• Contact Person

Administrative & Legal Requirements

• Notice of inspection/outstanding improvement or contravention notices/exemption documents. Have you rectified or are free of contravention / safety violation issued by a DOL Inspector? (Section 29/30 , GAR 2/3)

  Yes

  No

  N/A

• Company registered with Compensation Fund (COID Act)

  Yes

  No

  N/A

• Latest Letter of Good Standing available

  Yes

  No

  N/A

• Company Health and Safety Policy, statement of intent, prominently displayed (Section 7)

  Yes

  No

  N/A

• CEO assignment of duties (Section 16.2)

  Yes

  No

  N/A

• Line supervisor trained and appointed in writing (Section 8)

  Yes

  No

  N/A

• OHS Inductions done. All employees informed of their duties, rights and responsibilities (Attendance Register)

  Yes

  No

  N/A

• Competent person/s designated in writing with process flow diagram available where applicable, where sum of the power generated by machinery exceeds 1200kw (GMR2)

  Yes

  No

  N/A

• Valid Electrical Certificate of Compliance (COC) available.

  Yes

  No

  N/A

• Certification available for any additional installations and supply

  Yes

  No

  N/A

• Health and Safety Representative elected and designated in writing (if more than 20 employees)

  Yes

  No

  N/A

• Employer nominees designated in writing as members of the Health and Safety Committee (workplace – if more than 50, shops and offices if more than 100)

  Yes

  No

  N/A

• Health and Safety Committee established and meeting once every 3 months. Agenda/Chairperson determined by committee (workplaces – if more than 50, shops and offices if more than 100)

  Yes

  No

  N/A

• Health and Safety Committee meeting minutes available

  Yes

  No

  N/A

• Health and Safety Representative training as agreed upon (Attendance Register / Certificate)

  Yes

  No

  N/A

• Health and Safety Representative inspection report, where decided upon

  Yes

  No

  N/A

• Incident reporting system implemented with relevant documents and designation of investigator

  Yes

  No

  N/A

• Mandatary control documents (contractor agreements 37.2)

  Yes

  No

  N/A

• Erection and installation certification procedure (Racking and Stacking systems) Where applicable

  Yes

  No

  N/A

• Lifting machine operators trained i.e. block & tackle, hoist, crane, earthmoving machine (Attendance Register / Letter)

  Yes

  No

  N/A

• Lift truck (750kg or more) and JIB crane (5 000kg or more) operator in possession of a valid certificate of training and license (Attendance Register / Certificates)

  Yes

  No

  N/A

• Assessment to determine employee exposure to hazardous chemical substances thereafter at intervals not exceeding two years

  Yes

  No

  N/A

• Hazardous Chemical Substances Supervisor appointed in writing and trained (if required)

  Yes

  No

  N/A

• Information and instructions available for hazardous chemical substances bought or sold i.e. proper use, associated risks, conditions necessary, storage, emergency procedures, disposal, PPE (Material Safety Data Sheets – MSDS)

  Yes

  No

  N/A

• List of Hazardous Chemical substances

  Yes

  No

  N/A

• Occupational hygiene stress factors identified and employee exposure evaluated (Thermal, Lighting, Ventilation, Noise)

  Yes

  No

  N/A

• Precautions taken in the form of engineering revision and/or issue of personal safety equipment

  Yes

  No

  N/A

• Employee medical surveillance records (pre, periodic, post) – exposure to air borne particles / noise over 85DBA / hot and cold conditions/ HCS / PRDP transport /construction work / working at heights where required

  Yes

  No

  N/A

• Notices and signs prominently displayed (all safety and emergency signage)

  Yes

  No

  N/A

• External Inspections as prescribed plus additional checklists where applicable

  Yes

  No

  N/A

• Basic emergency procedures in place (ERP)

  Yes

  No

  N/A

• Evacuation Floor Plan displayed

  Yes

  No

  N/A

• First aiders valid certificates (10 employees, thereafter workplaces 50 / shops and offices 100) (Attendance Register)

  Yes

  No

  N/A

• First aid, emergency equipment (if more than 5 employees)

  Yes

  No

  N/A

• Risk Assessment conducted and reviewed annually (hazard/risk/remedial action/control)

  Yes

  No

  N/A

• Local authority by laws – complied with (flammable liquids / health certificate of acceptability / building occupancy / evacuation / pollution). Have you rectified or are free of contravention issued?

  Yes

  No

  N/A

Premises & Operations Inspection

• Planned Maintenance Program in place (where applicable)

  Yes

  No

  N/A

• Asbestos Register, Risk Assessment and Management Plan available (if applicable)

  Yes

  No

  N/A

• Flammable liquids used and stored correctly- (GSR 4) and MSDS

  Yes

  No

  N/A

• Ladders well maintained and used safely (GSR 13A)

  Yes

  No

  N/A

Following in good condition?

• Roofing

  Yes

  No

  N/A

• Walls and support columns

  Yes

  No

  N/A

• Window condition (broken or cracked)

  Yes

  No

  N/A

• Doorways and window frames

  Yes

  No

  N/A

• Gutters and downpipes

  Yes

  No

  N/A

• Floors

  Yes

  No

  N/A

• Ramps

  Yes

  No

  N/A

• Carpets

  Yes

  No

  N/A

• Stairways

  Yes

  No

  N/A

• Elevated platforms

  Yes

  No

  N/A

Notices and signs prominently displayed (GSR 2B)

• Fire equipment (including fire alarms)

  Yes

  No

  N/A

• Emergency routes and exits

  Yes

  No

  N/A

• Assembly Point/s

  Yes

  No

  N/A

• First aid equipment

  Yes

  No

  N/A

• Electrical DB’s

  Yes

  No

  N/A

Lighting provided as prescribed (ERW 3)

• Natural lighting adequate

  Yes

  No

  N/A

• Artificial lighting adequate

  Yes

  No

  N/A

• Fittings in good order

  Yes

  No

  N/A

• Cabling in good order

  Yes

  No

  N/A

• Switches in good order

  Yes

  No

  N/A

• Outside security lighting adequate

  Yes

  No

  N/A

• Ventilation adequate either natural or artificial (ERW 5)

  Yes

  No

  N/A

• General housekeeping condition acceptable (ERW 6)

  Yes

  No

  N/A

Parking and yard area’s in good condition?

• Neat, tidy and free of superfluous material

  Yes

  No

  N/A

• Redundancy material stores in designated area

  Yes

  No

  N/A

• Security fencing in good condition

  Yes

  No

  N/A

• Surrounding premises in safe condition i.e. grass area, neighbouring activities

  Yes

  No

  N/A

• Roadway and walkways in good state of repair

  Yes

  No

  N/A

Scrap and refuse control

• Adequate bins provided

  Yes

  No

  N/A

• Regular removal (Disposal Certificate available for applicable waste)

  Yes

  No

  N/A

• Lids provided and used on bins

  Yes

  No

  N/A

Facilities

Sanitation (FR 2)

• Toilets and washbasins provided

  Yes

  No

  N/A

• Toilet paper, soap, hand dryer available

  Yes

  No

  N/A

• Gender Signage outside toilets

  Yes

  No

  N/A

• Proper ventilation

  Yes

  No

  N/A

• Waste bins provided and cleared regularly

  Yes

  No

  N/A

• Facilities kept clean

  Yes

  No

  N/A

• Facilities in goods state of repair

  Yes

  No

  N/A

• Deep cleaning carried out

  Yes

  No

  N/A

• Windows glazed

  Yes

  No

  N/A

• Lockers provided to all staff

  Yes

  No

  N/A

• Canteen facilities available

  Yes

  No

  N/A

• Drinking Water (FR 7) provided

  Yes

  No

  N/A

Prohibitions (FR 6)

• Designated smoking area available and indicated

  Yes

  No

  N/A

Stacking, Storage and Demarcation

• Floors demarcated in storage areas

  Yes

  No

  N/A

• Demarcation under electrical switch gear and fire equipment in warehousing

  Yes

  No

  N/A

• All switch gear demarcated with “Keep Clear” zones

  Yes

  No

  N/A

• Fire equipment demarcated

  Yes

  No

  N/A

• Fire equipment unobstructed and clear for access

  Yes

  No

  N/A

• Stacking neat, stable and controlled in warehousing

  Yes

  No

  N/A

• Stacks correctly erected (NB : remember maximum height – 3 x shortest base distance)

  Yes

  No

  N/A

• Stacks bonded to prevent tumbling

  Yes

  No

  N/A

• All stacks in authorized areas

  Yes

  No

  N/A

• No unstable or hazardous stacks

  Yes

  No

  N/A

• Stacks erected and broken down under supervision according to standards

  Yes

  No

  N/A

• Stacking neat, stable and controlled in office areas

  Yes

  No

  N/A

• Stacking on shelves neat and tidy

  Yes

  No

  N/A

• No stacking on cupboard tops or in passage ways

  Yes

  No

  N/A

• Offices and store rooms tidy

  Yes

  No

  N/A

Fire Protection

• Emergency exits accessible and passageways clear

  Yes

  No

  N/A

• Fire doors maintained

  Yes

  No

  N/A

• Fire detection/alarm system available and in order (service certificates)

  Yes

  No

  N/A

• Fire equipment provided and serviced

  Yes

  No

  N/A

• Proper control and storage of combustible material and flammable liquids

  Yes

  No

  N/A

• Fire Fighters trained and designated in writing

  Yes

  No

  N/A

Machinery

• Safeguarding of machinery (GMR 3) Suitable for purpose used

  Yes

  No

  N/A

• Operation of machinery (GMR 4) Persons operating machinery must be properly trained in use and informed of dangers

  Yes

  No

  N/A

• Working on moving or electrically live machinery (GMR 5) Competent person must wear necessary Personal Safety Equipment with no loose clothing or hair

  Yes

  No

  N/A

• Devices to start or stop machinery (GMR 6) Devices must be provided with emergency stop switch

  Yes

  No

  N/A

• Lockout systems used during maintenance on isolated machinery

  Yes

  No

  N/A

• Portable electrical equipment and tools approved and used properly (EMR 10)

  Yes

  No

  N/A

COVID 19 Compliance

• Is the COVID-19 risk assessment valid and up to date?

  Yes

  No

  N/A

• Is there a valid COVID-19 Policy

  Yes

  No

  N/A

• Is there a appointed COVID-19 Compliance Officer

  Yes

  No

  N/A

Unsafe activities and/or conditions

• No persons found working under the influence of alcohol (GSR 2A)

  Safe

  At Risk

  N/A

• Add additional points for Safe practices and general safe and healthy work environment. Use slider to add up to 50 points

• Additional Comments and Findings

• LabourNet OHS Consultant

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• Contact Person

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