Health and Safety Management System Audit

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Health and Safety Management System Audit

• The purpose of this Audit is to review each part of the Health and Safety Management System within Wilson Washroom Services Ltd in order to determine whether it works effectively or needs improvement.

Objective of the Audit

• The objective of this Audit is to confirm that the existing management system is effective in ensuring that the company is complying with all relevant health and safety laws and regulations, including the Health and Safety at Work Act 1974 and the Management of Health and Safety at Work Regulations 1999 as well as others.

Scope of the Audit

• The scope of the audit will include identifying control activities which support the key requirements of these laws and regulations, including:
  *Accident and Incident Reporting and Procedures
  *Training and Awareness *Risk Assessments and Control Measures *Activity and Equipment monitoring

1. Pre audit checks

• When was the last audit completed for the site and are all actions identified completed?

  Date

• Were OH&S actions are identified, are root causes identified and corrective action taken?

  Yes

  No

  N/A

• Are site objectives and targets set and are they on the site action plan?

  Yes

  No

  N/A

2. Implementation and operation of management systems

• Who is responsible for Health and Safety on site?

  Yes

  No

  N/A

• Is there a site organisational chart for H&S?

  Yes

  No

  N/A

• How is H&S information communicated to staff

  Yes

  No

  N/A

• Are staff aware of their individual responsibilities to themselves and others?

  Yes

  No

  N/A

• Is there a training matrix and is it up to date with new starters/ refreshers etc?

  Yes

  No

  N/A

3. Health and safety Information for staff

• Does the site have a Health and Safety board and is all information correct and current?

  Yes

  No

  N/A

• Accident information, is there an Accident Policy, Accident book and records of all accidents/incidents/investigations held on file?

  Yes

  No

  N/A

• Is there a signed QHSE policy?

  Yes

  No

  N/A

• Does the company have current and appropriate liability insurance?

  Yes

  No

  N/A

• Is there appropriate fire and first aiders policies and risk assessments in place? (Fire safety information displayed/equipment/signage/logs)

  Yes

  No

  N/A

• Is there a staff forum/ communications group and are minutes available? (How ofter/ staff involved)

  Yes

  No

  N/A

4. Regulatory Compliance Review

• Register available on site of applicable Acts, regulations, permit, license, code of practise etc.. A register maintained under document control?

  Yes

  No

  N/A

5. Housekeeping

• Housekeeping standard clearly set, inspected and enforced

  Yes

  No

  N/A

• General cleanliness of all areas

  Safe

  At Risk

  N/A

• Emergency equipment and exits signage are free of obstruction

  Yes

  No

  N/A

• Compressed air not used for any cleaning

  Yes

  No

  N/A

• Unobstructed routes and width adequate for needs

  Yes

  No

  N/A

• Storage facilities neat, tidy, signed and accessible

  Yes

  No

  N/A

• Environmental hazards properly controlled

  Yes

  No

  N/A

• Spill kits available and fit for purpose? Who inspects and are records available? (Staff trained in use)

  Yes

  No

  N/A

• Safety equipment well maintained and in use?

  Yes

  No

  N/A

• Welfare facilities suitable for the needs of the area

  Yes

  No

  N/A

• Lighting ventilation etc. satisfactory for the area and working correctly

  Yes

  No

  N/A

• Stairs are well lit and properly maintained

  Yes

  No

  N/A

6. Warehousing/storage

• Overloaded racking/poor stacking practices (Pyramid stacking)

  Safe

  At Risk

  N/A

• Bulk stacks for stability (Overloaded pallets at height)

  Safe

  At Risk

  N/A

• Aisles for accessibility (Blocked aisles/ fire escape routes)

  Safe

  At Risk

  N/A

• Damaged racks/stacks/pallets etc (Are inspections completed and by who/ what training has been received)

  Safe

  At Risk

  N/A

• Flammable/hazardous materials stored appropriately and locked away where neccesary

  Yes

  No

  N/A

7. Hand/power tools ( including Dangerous Tools/ Knives)

• Are hand tools/ equipment used (What type). Are they identified and registered.

  Safe

  At Risk

  N/A

• Have effort have been made to identify safer alternative to the use of dangerous tools.

  Yes

  No

  N/A

• Are users of dangerous tools trained.

  Yes

  No

  N/A

• Use of unauthorised tools/ equipment

  Yes

  No

  N/A

• Use of dangerous tools risk assessment and controlled. (High pressure water, compressed air, grinding/ cutting wheels, explosives, power tools, cutting/welding, knives ...ect)

  Yes

  No

  N/A

8. Electrical hazards

• Training in electrical safety for staff (induction and refresher)

  Yes

  No

  N/A

• Authorised persons doing isolation and Qualified/ licensed electrician doing work.

  Yes

  No

  N/A

• Portable electrical equipment, cables, plugs, inspection program in place.

  Yes

  No

  N/A

9. Fire/emergency evacuation

• Does the site have an up to date Fire Risk Assessment? (Who completed/ when/ outstanding actions/ next review date)

  Date

• Has all ignition/ fuel sources been identified and controlled? (Gas bottles/ fixed wiring/ gas heating)

  Yes

  No

  N/A

• Evacuation routes are free from obstructions (Monthly inspections completed/ by whom)

  Yes

  No

  N/A

• Emergency equipment e.g. Fire extinguishers (last service date/ Monthly inspections completed/ whom)

  Safe

  At Risk

  N/A

• Emergency lighting (last service date/ Monthly inspections completed/ whom)

  Safe

  At Risk

  N/A

• Provision is made for disabled and temporarily incapacitated persons where appropriate

  Yes

  No

  N/A

• Fire alarm tests and drills completed (service date/ weekly test, using various call points/ 6 monthly fire evacuation)

  Yes

  No

  N/A

• Staff have appropriate knowledge and training in fire procedures (Who has received training/ when)

  Safe

  At Risk

  N/A

• Enough ventilation on chemical storage facility/ warehouse

  Yes

  No

  N/A

• Smoking controls in place with designated smoking area.

  Yes

  No

  N/A

• Control of vehicles -vehicles are not parked in approximately to a high risk area for a long period.

  Yes

  No

  N/A

• Preventive maintenance schedule and inspection for mobile equipments ( vans, cars ....etc)

  Yes

  No

  N/A

• Good housekeeping prevents building up of combustible, waste or chemicals spillage?

  Yes

  No

  N/A

• Pre-start inspections to be conducted for all equipment. (Cars, Ladders)

  Yes

  No

  N/A

10. Ladders/ access equipment

• Portable ladders registered and inspected.

  Yes

  No

  N/A

• Work at height risk assessment completed and in date (Who completed/ actions completed)

  Yes

  No

  N/A

• Access equipment in good condition (Ladders used correctly and stored correctly)

  Yes

  No

  N/A

• What process do you use to ensure that the use of ladders is managed?

  Yes

  No

  N/A

11. Environmental/welfare Including Waste Management

• Are there enough sanitation, washing facilities in place?

  Safe

  At Risk

  N/A

• Are unused/ little used outlets flushed weekly (toilets/ outside taps/ showers)

  Yes

  No

  N/A

• Drinking water available

  Yes

  No

  N/A

• Waste segregated (chemical, contaminated packaging. Separate and labelling of waste types with MSDSs?

  Yes

  No

  N/A

• Waste disposal via accredited contractors with tracking?

  Yes

  No

  N/A

12. First aid

• Specific Procedure applicable to the site.

  Yes

  No

  N/A

• Has a first aid risk assessment been completed?

  Yes

  No

  N/A

• First aider list posted (How many first aiders/ training received/ refreshers due)

  Yes

  No

  N/A

• Accident book available (Where/ accident procedure known/ last RIDDOR accident/ investigations completed.

  Yes

  No

  N/A

• Near Miss/ Incidents reported (Procedure known/ last NM Reported/ Investigations completed)

  Yes

  No

  N/A

• First aid box checks (Who by/ how often/ documented)

  Yes

  No

  N/A

• Eye wash stations checked (Who by/ how often/ documented)

  Yes

  No

  N/A

13. Other site Risk Assessments

• Who is responsible for completing/ reviewing risk assessments on site?

  Yes

  No

  N/A

• What other site risk assessments are in place?

  Yes

  No

  N/A

• Are risk assessments easily accessible and shared with all employees?

  Yes

  No

  N/A

14. Protective clothing, equipment

• Suitability and fitting, comfort

  Yes

  No

  N/A

• Correct usage and storage, care and maintenance

  Yes

  No

  N/A

• Is PPE worn where required? How is this regulated?

  Yes

  No

  N/A

15. Safety signs

• In good condition

  Yes

  No

  N/A

• Visible

  Yes

  No

  N/A

• Correctly displayed where required

  Yes

  No

  N/A

16. Manual handling

• Appropriate trolleys and other aids provided and maintained.

  Yes

  No

  N/A

• Staff training and aware of safe handling methods

  Yes

  No

  N/A

• Suitable manual handling aids available and in use

  Yes

  No

  N/A

• Manual handling assessments (risk assessment manual in place and used?)

  Safe

  At Risk

  N/A

17. QHSE Training, supervision

• Has the essential QHSE competences for key positions been identified and documented.

  Yes

  No

  N/A

• Is there an appropriate, timely induction training process for all employees?

  Yes

  No

  N/A

• Training recorded

  Yes

  No

  N/A

• Is there evidence of active comprehensive structured refresher training programs?

  Yes

  No

  N/A

• Is there training in the key QHSE aspects?

  Yes

  No

  N/A

• Evidence of induction or other suitable training

  Safe

  At Risk

  N/A

• Familiar with Risk assessments/safe systems of work

  Yes

  No

  N/A

• Adequate supervision of vulnerable people e.g. Young persons

  Yes

  No

  N/A

• Observed to be working correctly.

  Safe

  At Risk

  N/A

18. Control of Sub Contractors / Appointed Service Providers

• Procedure for management of sub contractors with selection based on competence checks.

  Yes

  No

  N/A

• Contractors required to produce insurance certificates / RAMS / Copies of Health and Safety policies.

  Yes

  No

  N/A

19. Lone and Isolated Workers

• At risk workers identified, risk assessments done and controls in place

  Yes

  No

  N/A

• Communication defined

  Yes

  No

  N/A

• Tastes that cannot be performed ( restrictions) documented?

  Yes

  No

  N/A

20. Drugs and Alcohol

• Staffs made aware of drugs and alcohol policy, training recorded?

  Yes

  No

  N/A

21. Behavioral Safety Program

• Is there a behavioral safety program in place, staff trained and participating?

  Yes

  No

  N/A

22. Policies and Procedures.

• QHSE Policies up to date and readily available?

  Yes

  No

  N/A

• QHSE procedures manual (or equivalent) exists and is readily available?

  Yes

  No

  N/A

• Have the procedures being identified and audited?

  Yes

  No

  N/A

• Is there a training program for users and owners of the procedure?

  Yes

  No

  N/A

• Is there a systematic method of scheduling recurring QHSE activities?

  Yes

  No

  N/A

23. QHSE Management Resources

• Clear definition of business and site responsibilities?

  Yes

  No

  N/A

• Accountabilities for key QHSE and physical security functions and reporting clearly defined in position descriptions?

  Yes

  No

  N/A

• QHSE line and functional roles clearly differentiated?

  Yes

  No

  N/A

24. Emergency Management.

• Fire detection system installed (smoke, heat detectors)

  Yes

  No

  N/A

• Emergency plan prepared and current periodic updated?

  Yes

  No

  N/A

• Emergency exit marked and checked for appropriateness

  Yes

  No

  N/A

• Emergency drills done

  Yes

  No

  N/A

• Emergency assembly point defined, signed and appropriate.

  Yes

  No

  N/A

• Emergency plan defines actions for incident scenarios including fire.

  Yes

  No

  N/A

• Emergency training with external authorities

  Yes

  No

  N/A

• Emergency plan including command structure

  Yes

  No

  N/A

• System for head count during emergency?

  Yes

  No

  N/A

• System to ensure investigations are done, closed out rate measured, corrective action taken and effectives.

  Yes

  No

  N/A

25. Working on Customer Sites

• Vehicles equipped with first aid kit?

  Yes

  No

  N/A

• Traffic management plan to include safe access to main roadway/ crossing roadways.

  Yes

  No

  N/A

• Car, vehicle, equipment audit

  Yes

  No

  N/A

• Routine maintenance on vehicles

  Yes

  No

  N/A

• No alcohol or drug driving

  Yes

  No

  N/A

• Licensed drivers only

  Yes

  No

  N/A

• Customer standards known, understood and in place.

  Yes

  No

  N/A

• Appropriate vehicle for the load

  Yes

  No

  N/A

• JHA done for individual customer site activities and reviewed at each visit.

  Yes

  No

  N/A

• Customer site risks and controls known and understood by all staffs

  Yes

  No

  N/A

26. Chemical Contacts

• Work instructions documented

  Yes

  No

  N/A

• Hazardous substance identified

  Yes

  No

  N/A

• Appropriate PPE defined, available, worn and enforced.

  Yes

  No

  N/A

• Training in PPE, training in work instructions and chemical awareness.

  Yes

  No

  N/A

• Maintenance of equipment

  Yes

  No

  N/A

• Equipments fit for purpose

  Yes

  No

  N/A

• MSDS available and current

  Yes

  No

  N/A

• Spill kits and procedures known

  Yes

  No

  N/A

• First aid training including special training for treatments.

  Yes

  No

  N/A

Other statutory requirements for site

• Asbestos survey completed (Identified/ Risk assessed/ Inspections documented)

  Date

• Does the site have shutter doors/ dock levellers? (last service date/ any history of damage)

  Yes

  No

  N/A

Summary and Report

• The findings of this audit will be set out in a report which will include a Summary of Findings, Audit Opinion and Recommendations and will be discussed at the Audit Findings Meeting between the Auditor and the Managing Directors. An action plan will be drawn to include non-conformance areas, observations and opportunity for improvements.

Signature

• Yes

  No

  N/A

• Select date

  Date

• Site Manager/ Supervisor

  Sign

• QHSE Auditor

  Sign