1.0 Safety Leadership

  • SAFETY BUSINESS PLAN REVIEW - Review of the Safety Business Plan process and progress. Closeout of actions and ongoing communication to workers.

  • 1.1 Targets being monitored and controlled by way of the corrective actions register?

  • 1.2 Items assigned to Group Safety level closed out?

  • 1.3 Communicated to workers by way of updates? (ongoing via Safety/CAR meeting)

  • 1.4 Updated version of the Safety Business Plan displayed on the noticeboard?

  • BU MANAGERS SAFETY INVOLVEMENT - Review of the BU managers level of safety knowledge and required activities within the system.

  • 1.5 BU manager has demonstrated direct involvement within the system?

  • 1.6 Present at Safety and CAR meetings?

  • 1.7 Conducting the managers checklist as required?

  • 1.8 CAR BU manager aware of all safety processes existing and new?

  • 1.9 Incidents/Rehab process - aware of the current incidents/cases and their progress?

2.0 Safety Communications

  • SAFETY COMMUNICATION SCHEDULE AND PROCESS - Review the safety communication schedule and associated documents.

  • 2.1 Is the current version appropriate for the needs of the business within the requirements of the governing documentation?

  • 2.2 Review the safety noticeboard, is the layout in accordance with Group requirements and are all the documents displayed up to date i.e. latest version?

  • FIRE AND FIRST AID - Review the fire and first aid personnel listings.

  • 2.3 Is the list of first aid personnel displayed and is it current

  • 2.4 Is the list of fire wardens displayed and is it current

  • SAFETY COMMUNICATION DOCUMENTATION - Review the safety communication documentation for correct version and completion.

  • 2.5 Has the EEP been been revised in the last 12 months

  • 2.6 Toolbox talks - Correct form/version used

  • 2.7 Toolbox talks - Topics covered listed in the separate categories all workers present signed the form inclusive of the team leader ("no safety issues" is not acceptable)

  • 2.8 Toolbox talks - Completed at the required frequency according to the schedule and uploaded to SharePoint

  • 2.9 Toolbox talks - Are all areas of the organisation covered i.e. sales/subbies

  • 2.10 Safety meetings - Correct form/version used

  • 2.11 Safety meetings - Is the content of the safety meetings correct covering all requirements i.e. incidents, CAR minutes, audits, ARB's etc

  • 2.12 Safety meetings - Completed at the required frequency according to the schedule and uploaded to SharePoint

  • 2.13 CAR Meetings - Correct form/version used

  • 2.14 CAR Meetings - Is the content of the CAR meeting correct covering all requirements i.e. incidents, CAR register, Safety KPI's etc

  • 2.15 Car Meetings - Completed at the required frequency according to the schedule and uploaded to SharePoint

  • 2.16 ARB's - Correct form/version used?

  • 2.17 ARB's - Completed at the required frequency according to the schedule and uploaded to SharePoint

  • 2.18 ARB's - Actioned and signed off by the BU manager and or added to the CAR

3.0 Safety Inspections and Corrective Actions

  • CAR / INSPECTION CHECKLIST REGISTER ACTIONS AND PROCESS - Review the CAR/Inspection checklist register and associated documents.

  • INSPECTION CHECKLISTS

  • 3.1 Correct version of the form being used inclusive of the back page for issue recording

  • 3.2 Is the current version appropriate for the needs of the business within the requirements of the governing documentation

  • 3.3 Review all checklist templates to ensure all questions asked are relevant and that all aspects of the required checks are covered

  • 3.4 Review completed checklists (2 months previous) for required signatures, all boxes must be marked off and outstanding items raised referred to the CAR or closed out (90%)

  • 3.5 Review the number of completed checklists as required register

  • CORRECTIVE ACTIONS

  • 3.6 Review the car for any outstanding items (past 60 days) and record - Exceptions are applicable if they are a group safety item or linked to the safety business plan

  • 3.7 Review the version history of the CAR, is it being updated regularly

  • 3.8 Review the CAR and cross reference previously reviewed items from checklists, ARB's, toolbox meetings, internal and external audits and incident investigations to ensure they are being placed on the CAR and actioned accordingly

4.0 Incident investigations

  • INCIDENT MANAGEMENT AND INVESTIGATION PROCESS - Review the current incident investigations at the branch and adjust/approve any new files as necessary

  • 4.1 Have the correct forms been used for the investigation process i.e. the incident investigation and witness statements

  • 4.2 Review the investigation - are all forms of evidence present
    - Induction records
    - Training records
    - Certification, licenses and registrations
    - Maintenance records
    - All applicable checklists
    - Safety documentation pre and post incident inclusive of SDS, RA's, KSA's and SWMS
    - Recent incidents internal or external
    - Regulation or COP excerpts
    - Photo's or video
    - All applicable policies and procedures
    - Works orders/product stickers
    - All applicable machinery manual excerpts
    Standards/test certification for the PPE used i.e. glove test certification

  • 4.3 Have all agreed actions been reviewed and listed on the CAR

  • 4.4 All MTI's and LTI's lodged on the incident investigation register numbered correctly with matching numbers in the subsequent folders for the rehab folder and incident investigation folder

  • 4.5 Investigation review conducted by all required sections i.e. branch manager, production manager, supervisor and safety committee

  • 4.6 Auditors Section - List the number of outstanding investigations for review by group safety

5.0 Documentation and Record Keeping

  • DOCUMENTATION AND RECORD KEEPING WITHIN THE SHAREPOINT SYSTEM - Review the SharePoint section for the site and check for correct placement of folders/documentation throughout the site and correct labelling/division

  • 5.1 Review folder placement throughout the site ensuring correct placement for the content

  • 5.2 Review documentation within the folders checking for duplication and correct usage of version history inclusive of PDF's

  • 5.3 Ensure file placement is divided into calendar year folders to eliminate overfilling singular folders e.g. the document archive

  • 5.4 Review file and folder titles to ensure compliance with the numbering requirements for incidents and rehabilitation

  • 5.5 For site based documentation ensure the document numbering with the Bradnam Group Documentation and Record Keeping Procedure

  • 5.6 Ensure all safety related documentation has been uploaded to the relevant section on SharePoint

6.0 Risk Assessment and Hazard Identification

  • RISK ASSESSMENT AND HAZARD IDENTIFICATION PROCESS AND DOCUMENTATION - Review the safety documentation within SharePoint particular to the site for compliance

  • 6.1 Have RA's been undertaken for the factory/site/areas/machinery/processes and have all aspects of the risks present been taken into consideration for control and monitoring.

    Where applicable consider
    - Pre Purchase
    - Delivery
    - Installation
    - Commissioning
    - Design Changes
    - Maintenance
    - Operation
    - Work Area
    - Decommissioning
    - Disposal
    - Act/Regs/Codes/Standards/Manufacturers Requirements/Industry Standards

  • 6.2 Have risk control priorities based on the level of risk been assigned for the assessed risk

  • 6.3 Have the hazards and assessed risks been controlled through a hierarchy of control based on what is reasonably practicable

  • 6.4 Has there been documented monitoring and control of the risks present to ensure the effectiveness of the process and have these been modified as necessary

  • 6.5 Review 5 RA's for detail and compliance

  • 6.6 Review 5 KSA's for detail and compliance

  • 6.7 Review 5 SWMS for detail and compliance

Audit Results

  • Item to be Actioned

  • Action Item
  • Item number:

  • Person Responsible:

  • Actions to Complete:

  • Auditor signature

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