Title Page

  • Branch being audited:

  • Address:

  • Date of Audit:

  • Auditee:

  • Auditor:

Section 1 - Scope

Scope, Purpose and format of the audit

  • Auditing is a key component of any successful health and safety management system and forms part of the ‘check’ element of GMP’s safety management system ( based on HSE’s HSG 65, Plan, Do, Check, Act approach). It allows the organisation to identify short falls in health and safety management, and therefore then to implement targeted improvement action where shortfalls are noted. It also allows GMP to identify areas of good practice which can be shared across the organisation.

    The purpose of this audit it to ensure that branches are meeting their statutory obligations with regards to health and safety including compliance with the Health and Safety at Work etc. Act 1974 and other associated Regulations.

    The audit comprises an assessment of key areas relating to health and safety management, auditing against both statutory standards and force policy. It is recognised that the audit is not exhaustive however does cover key areas of required compliance.

    Below is a list of the areas which form part of the audit.

    Health and Safety Policy
    Risk Assessments
    Local H&S Plan and Committee arrangements
    H&S Noticeboard
    Accident Reporting and First Aid
    Fire Safety
    Low Level Access
    Manual Handling

    Each branch will receive a copy of the score achieved in the audit and an action plan following the audit.

  • A nominated representative of the branch will be required to answer questions and provide documentary evidence on health and safety specific topics.

General Information

  • Name of Branch Chief Superintendent

  • Name of Union Representative(s)

  • Total number of Officers / Staff within Branch

  • Locations of Branch Operations (GMP Sites)

General Notes

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Health and Safety Unit

  • The Force Health and Safety Unit provides competent advice on all aspects of health, safety or wellbeing relating to Greater Manchester Police. This includes:

    •Operational advice
    •Emergency support and advice
    •Project planning
    •Consultation with HSE & Fire Authority
    •Consulting with Staff Associations & Trade Unions
    •Accident Investigation
    •Stakeholder in key strategic meetings and boards
    •Communication of H&S information to workforce

    The Unit is managed by Carole Atherton who is the Force Health and Safety Manager. Each branch is allocated a dedicated Senior Health and Safety Advisor who can be contacted for support on any aspect of health and safety

  • Your Senior Health and Safety Advisor is

Section 2 - Audit

2.1 - Safety Policy

  • 2.1.1 - Is there an in-date health and safety policy in place and available for all staff??

  • 2.1.2 - Is the Policy Statement signed and displayed on the designated Health and Safety notice board.

  • 2.1.3 - The policy is brought to the attention of all staff, including Police Officers, Support Staff and Special Constables?

  • 2.1.4 - Are all staff aware of their responsibilities as outlined within the health and safety policy?

  • 2.1.5 - Is a copy of the current Employers Liability Insurance Certificate displayed on the Health and Safety Notice Board?

  • 2.1.6 - Is health & safety an agenda item at team meetings? CHECK

  • 2.1.9 - Is there a Health & Safety Law poster displayed in employee areas? CHECK

2.2 - Risk Assessments

  • 2.2.1 - Are there a number of identified Risk Assessors for the district/branch?

  • 2.2.3 - Have all identified Risk Assessors within the branch received training?

  • Is there an identified H&S lead within the branch to monitor Risk Assessments?

  • 2.2.5 - Are Risk Assessments in place for the range of activities completed?

  • Are Risk Assessments reviewed (last review date)?

  • 2.2.2 - List examples of risk assessments reviewed at the time of the audit CHECK

  • 2.2.6 - Are Specific Risk Assessments completed where required (IE pregnant workers, DSE Assessments)?

  • 2.2.7 - Have the risks from lone working been risk assessed?

  • 2.2.8 - Have the appropriate people been involved in consultation regarding Risk Assessments?

  • 2.2.9 - Are finalised Risk Assessments signed off by the District Commander?

  • 2.2.10 - Are Risk Assessments distributed to Officers / Staff?

  • Are Risk Assessments stored and archived appropriately? -Are they available on a shared drive/or the intranet?

2.3 - Local Health and Safety Committee Arrangements and Local Health and Safety Plan

  • 2.3.1 - Are quarterly meetings held? (When was the last committee meeting?) Are minutes taken and minutes from previous meetings displayed on the local intranet site and health and safety notice board?

  • 2.3.2 - The committee meetings are chaired by local Commanders and attended by a health and safety representative, GMP Federation representative and a Unison representative along with department representatives where applicable?

  • 2.3.3 - Attempts are made to reschedule meetings should the proposed date/time not be convenient for Federation Representative and or Unison Representative, and GMP Health and Safety Representative

  • 2.3.4 - The agenda is consulted on two weeks prior to the scheduled date and the approved agenda, with the last meetings minutes are distributed to all committee members at least a week before the scheduled meeting date?

  • Within two weeks following the meeting, the approved minutes are distributed to all committee members and displayed on the health and safety notice board and uploaded onto the local intranet site?

  • A local health and safety plan been established for the branch/district, (based on the force health and safety plan) and is this discussed at each safety committee and progress tracked and actioned?

2.4 - Local Health and Safety Noticeboard

  • 2.4.1 - There is a designated health and safety staff notice board within a prime location of the local division/branch?

  • 2.4.2 - All staff are aware of the location of the designated health and safety notice board?

  • 2.4.3 - The ‘Health and Safety Law Poster’ is displayed, and details completed as required.

  • 2.4.4 - The following information is completed for your branch/division and displayed:<br><br>I. Signed local health and safety policy statement<br>II. Employers’ liability Insurance Certificate<br>III. Local GMP health and safety structure<br>IV. Accident/assault and near miss reporting information along with defective equipment reporting procedures<br>V. Health and safety committee information including minutes<br>VI. Fire evacuation procedure / fire action notice.<br>VII. First aider and fire marshal list<br>VIII. Branch/division risk assessors, and <br>IX. Branch/division risk assessment’s location identifier<br>

2.5 - Accident Reporting and First Aid

  • 2.5.1 - Has a first aid needs assessment been carried out for the branch?

  • 2.5.2 - Are there adequate numbers of first aiders on site at all times with ‘in date’ certification? Are these staff qualified through the approved course arranged through Sedgley training?

  • 2.5.3 - Is there an adequate amount of first aid kits available on site and is there evidence that their contents are being regularly checked?

  • Are the names of the current first aiders displayed on the notice boards?

  • Is the location of the 700B book clearly listed on the Health and Safety Noticeboard?

  • Are all accidents/incidents and near misses reported on the 700b form to the health and safety team? Are these reported as close to the incident as possible, ideally within 48 hours?

  • Are investigations into any accidents/incidents and near misses undertaken and remedial action taken where appropriate?

2.6 - Fire Safety arrangements

  • 2.6.1 - Has a fire risk assessment been carried out for the premises? (date) and is a copy available in the fire folder?

  • 2.6.2 - Is there evidence that actions highlighted in the fire risk assessment have been/are being addressed?

  • 2.6.3 - Are the following documents available in the fire folder:-<br><br>• Building fire evacuation procedure<br>• Arrangements for staff with disabilities who have an individual evacuation plan (PEEP)<br>• Records of Fire Evacuations<br>• Names of fire marshals and their areas of responsibility<br>• Sample copy of the fire marshal logbook<br>• Fire induction procedure for new staff and contractors<br>• Any reports from safety reps/fire marshals<br>• Training records for fire marshals<br>• Smoking policy<br>• Maintenance arrangements for fire precautions; extinguishers, fire alarm systems and emergency lighting.<br>• PAT testing arrangements<br>• Control of contractors-hot work permits<br>• Procedure for local monitoring of fire precautions<br>• Fuel site risk assessments <br>• Consultation/arrangements with owners of adjacent buildings who may affect our activities <br>

  • 2.6.4 - Are regular fire evacuation drills carried out (at least every six months) and can this be evidenced?

  • 2.6.5 - Are weekly fire alarm tests carried out and recorded?

  • 2.6.6 - Is there evidence that testing/servicing of the fire alarm is carried out by a competent person on a regular basis?

  • 2.6.7 - Is there evidence that fire extinguishers are inspected on an annual basis?

  • Is there evidence of regular housekeeping checks to check that fire doors and exit routes are unobstructed?

  • Is there evidence of regular testing of the lift emergency call system?

  • Is there evidence of regular testing/servicing of the emergency lighting system?

  • Are arrangements and controls in place relating to hazardous/flammable items coming into and being stored within property?

  • Are there safe working procedures in place relating to the storage of fireworks?

  • Are there systems in place for the safe storage of gas cylinders?

  • Are there systems in place to monitor and manage electrical items?

  • Are external storage/waste bins secured and located at a safe distance from the building?

  • Have the risks from arson been considered and controlled at other key areas of the building e.g., the enquiry counter.

  • Is there a sufficient number of fire marshals for the building?

  • Have all fire marshals received training in their role?

  • Any other fire safety observations noted that pose a risk (obstructions, lack of signage, issues with fire doors)

2.7 - Low Level Access

  • Is working at height avoided to reduce the risk?

  • Is there a general risk assessment available for working at height and are the pieces of access equipment identified throughout. Are activities planned before commencement?

  • Is there a register available listing all of the access equipment?

  • Is the equipment available suitable for the working at height task? Low level access equipment must be as a minimum marked as Class 1 Industrial Equipment.

  • Is the equipment inspected on a regular basis and are inspection tags available on the equipment to demonstrate this?

  • Are staff suitably trained in the use of access equipment prior to completing working at height activities?

  • Are pre user checks completed on access equipment and are staff aware of the process to follow should they locate any defects?

  • Is all access to height equipment free from any damage and or defects?

Manual Handling

  • Are manual handling activities identified and avoided where possible?

  • Are manual handling activities that are identified, risk assessed, taking into account the load, the nature of the task, the working environment and the individuals’ capabilities?

  • Are staff made aware of the findings of the risk assessment?

  • Have staff received suitable training for the level of manual handling that their role requires?

  • Where mechanical aids are provided to assist employees with lifting and handling-are they easily accessible, suitably maintained and serviced where necessary and employees suitably trained in their use?

  • In addition to a pre user, visual check, are formal visual inspections of equipment undertaken and records of such kept ?

Section 5 - Closing Meeting

Summary of findings of audit

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  • Auditors Signature

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