Branch Manager - 3 Monthly Checklist

• Site conducted

  Select

• Started on:

  Date

• Prepared by (Position)

• Regional Director

  Simon Gray

  Laura Moore

  Gary Johnson

• IAuditor : Are all failed items reviewed & actions closed out of previous monthly checklists? (Check on previous inspection performed)

  Yes

  No

• Arrange IAuditor / checklist action meeting to review outstanding actions - may need multi-disciplinary approach from SHEQ - equipment control - Director to resolve (ground conditions or lighting / LEV costs as examples)

• I have arranged an action meeting to review outstanding actions.

  I understand

• Review closed out actions to ensure no re-occurrence if it's a troublesome area (RPE checks - first aid boxes etc)

• Assure : Are all reports verified / closed out & completed from the system? (Check on Assure reports submitted)

  Yes

  No

• Review reports - any similar occurrences (items on roof / potholes) may be prevented / reiterated during TBT

• Look to verify / close out or investigate ASAP - consult SHEQ or Regional if required

• I have verified / closed out or investigated the outstanding reports

  I understand

• Allianz : Are all A & B defects closed out as actions relating to trucks / crane & lifting equipment? (FLT covered in later section)

  Yes

  No

  N/A

• Upload here recent records of maintenance from the portal - evidence any service actions & remedial work fixed (A & B defects here can cause bigger issues if left for any length of time)

  Media

• Please use the below open text section to record details relevant to this question

• Review ASAP any defects - cranes / chains as examples with issues noted. Speak with Lifting ops managers / SHEQ team for advice. Provide photos of system / equipment for audit purposes.

  Media

• Please use the below open text section to record details relevant to this question

COVID19 CONTROLS & SIGNAGE

• All new staff (if applicable) should have received the covid19 induction report form in branch. This IAuditor generated form covers all aspects of control measures in branch. Please record any new staff details here

• Has the temperature scanning procedure been followed and recorded? Capturing every staff member & working visitor upon arrival at the branch? Please attach evidence here with photos of sample record sheet - station & signage

  Media

• The monthly checklist should reflect an overall 'picture' of the branch in this area - promote photo evidence on these checklists wherever possible

  

• Are there suitable stock levels of gloves, hand sanitiser, anti-bacterial wipes and Zoonos solution (State stock levels) Take photos of stock & storage - locked facility due to high value materials

  Media

• Has the Zoonos application been applied and recorded covering; offices, work spaces, tools, equipment and vehicles every 21 days in the branch? Please attach evidence with photos of record sheets here;

  Media

• Are covid19 signs clean / in the correct location from the entrance through to the yard area?

  Yes

  No

• I confirm that all notes, photos and actions needed are provided.

  I understand

• Take steps to order new signs / review visibility - refer to covid19 PPT presentation from July 2020 - liase with procurement or SHEQ for advice

  

• I confirm that all notes, photos and actions needed are provided.

  I understand

• Are handwashing / sanitation facilities available throughout the branch accompanied by relevant signage?

  Yes

  No

• Ensure units are accessible & in use in hotspot areas of the branch

  

• Review covid19 risk assessment report at the branch - situations and staff may require extra washing / sanitation units according to layout

• I confirm that all notes, photos and actions needed are provided.

  I understand

• Are social distance controls fully operational & effective? One way systems / signage in appropriate places / canteens & work areas - black and yellow hazard warning tape in situ to identify ‘safe’ spaces

  Yes

  No

• Monitor & review current controls - review risk assessment report periodically

  

• Report via Notify - implement new measures in conjunction with staff in areas affected - consult SHEQ for guidance : list below concerns / ideas if applicable

• I confirm that all notes, photos and actions needed are provided.

  I understand

• Has the branch covid19 risk assessment form been reviewed in the last three months? This will be driven by change of staff (new or change in roles / area) change of layout (in yard of office) or after a near miss / incident involving covid19 control measures.

  Yes

  No

• Monitor and review risk assessment 3 monthly to ensure full control measures are effective and working to satisfy the needs of the branch

• I confirm that all notes, photos and actions needed are provided.

  I understand

• Leave details as a reminder here of review - measures taken to ensure the assessment is satisfying the needs of the branch

• Are safety critical signs clean & in good condition around the branch including fire muster points / speeding / hazard (PPE / FLT / trucks) signs?

  Yes

  No

• Take sample photos to demonstrate compliance

  Media

• Replace / clean signs so that they are visible & representative of the instructions - liaise with procurement or SHEQ for further advice

  

• I confirm that all notes, photos and actions needed are provided.

  I understand

• Any comments re above section please document below - chance to add reminders / good practice

FIRE RISK / FIRST AID AT THE BRANCH - OVERVIEW OF TRAINING & REQUIREMENTS

• Are ALL actions updated / completed from the branch fire risk assessment report?

  Yes

  No

• Please update / complete all actions where applicable - review FRA report in conjunction with SHEQ team if required. Record in free text work conducted here

• Record in free text risk level - actions completed in last 3 months if applicable

• When was the last inspection / service of the fire extinguishers by FireSolve UK at the branch?

  Date

• All fire extinguishers should have a coloured tag on to correspond with the year of service - any issues contact Andrew Evans (Operations Manager at FireSolve UK)
  
  email address: andrew@firesolve.co.uk
  phone number: 07525814455

  

• Are sufficient personnel in the office / reception trained to use the FFE? This can be found on Moralbox : <br> Fire Extinguisher - https://app.moralbox.com/personnel/matrix.php?cmd=1uMARmF7QWTJuZFHEWsNoO4lx9&u=vrYXenfeLCk3II7yUvnAzRq3zl<br> Fire Marshal - https://app.moralbox.com/personnel/matrix.php?cmd=1uMARmF7QWTJuZFHEWsNoO4lx9&u=4uX4oUWrLwMNTKz67oMh5Hm6lo<br>

  Yes

  No

• Arrange training in branch - marshal / user from L & D as soon as practicable - contact SHEQ if required re: numbers

• I confirm that all notes, photos and actions needed are provided.

  I understand

• List names of staff trained to use FFE & marshals - consider roles of staff if change is needed (drivers spend majority of shift on the road etc)

• Are there sufficient staff trained in the office & yard to administer First Aid treatment? Issues have arisen with yards being not covered due to holidays etc - this can be found on Moralbox : <br> First Aiders - https://app.moralbox.com/personnel/matrix.php?cmd=1uMARmF7QWTJuZFHEWsNoO4lx9&u=9qfFz7e7qOk8ZzaR7oo7kwB3r3

  Yes

  No

• List names of currently trained staff & refresher dates if applicable - consider gender mixing & role within yard (driver for example spends majority of shift out on the road)

• Arrange with L&D or SHEQ team for guidance & course details relevant to your branch

• I confirm that all notes, photos and actions needed are provided.

  I understand

• Many issues have arisen around using FFE from returned from hire units - quarantine & dispose of these ASAP. All relevant FFE should be located next to exits - point of work raised up from floor / covered / clean.

  

• Call points (air horns or sounders) should be in place and checked monthly along with automatic smoke detection alarms & fire exits free from obstruction

  I understand

• Are external fire escape stairs free from defects & adequately fastened down?

  Yes

  No

  N/A

• Take steps to tidy up escapes (reportable accidents have occurred with staff tripping / falling on loose / worn steps and flooring)

  

• Take sample photos to demonstrate compliance

  Media

• Some branches have no requirement for steps to access first floor units / offices - liaise with SHEQ if this is to be considered for guidance

• I confirm that all notes, photos and actions needed are provided.

  I understand

• Is the branch fire action file / log up to date with fire drills conducted in the past 6 months?

  Yes

  No

• Conduct fire drill (using both air horns / wired system / howlers) across the branch & record results on report form ASAP - take photo of record sheet here;

  Media

• I confirm that all notes, photos and actions needed are provided.

  I understand

• Please take photo of fire drill record sheet here which has been completed in the last 6 months;

  Media

• Are sufficient personnel in the yard trained to use the FFE? This can be found on Moralbox : <br> Fire Extinguisher - https://app.moralbox.com/personnel/matrix.php?cmd=1uMARmF7QWTJuZFHEWsNoO4lx9&u=vrYXenfeLCk3II7yUvnAzRq3zl<br> Fire Marshal - https://app.moralbox.com/personnel/matrix.php?cmd=1uMARmF7QWTJuZFHEWsNoO4lx9&u=4uX4oUWrLwMNTKz67oMh5Hm6lo<br>

  Yes

  No

• Arrange training in branch - marshal / user from L & D as soon as practicable - contact SHEQ if required re: numbers

• I confirm that all notes, photos and actions needed are provided.

  I understand

• List all personnel trained and dates of last training taken - sufficient coverage should be present in both offices & yard (to accommodate for holidays / sickness etc)

• Any comments re above section please document below - chance to add reminders / good practice

WORKSHOPS - TOOLS / CONSUMABLES & TRAINING

• First aid / eye wash stations and spill kits should be readily accessible for all operatives in the spray shop - checked monthly for date / condition

  I understand

• Is the roller shutter door / up and over system serviced annually by an approved company? Please attach service records here.

  Media

• Roller shutter doors & guttering; This is an aspect of the branch used daily / essential in wet conditions to avoid flooding & requires attention - look at the condition of the main systems & take photos here also;

  Media

• All tools & access equipment should be checked monthly as part of the supervisor's checklist - this section will address training / supplier needs.

  

• Have any hand-held power tools & machinery which have defects / guards damaged been replaced by approved supplier?

  Yes

  No

• Check with foreman or operator that the equipment is defect free - any concerns contact SHEQ or HTS

  I understand

• Contact SHEQ / HTS for advice re: supplying tools as replacements.

• I confirm that all notes, photos and actions needed are provided.

  I understand

• Tools should be stored correctly when not in use to prevent damage - this is checked monthly. Consider whether improvements can be made in this area safety wise or efficiency (closer to work area - labelled etc)?

  I understand

• Are ALL operatives in control of hand held power tools - grinders including the bespoke Klingspor / HTS training re: consumables & abrasive wheel safety? This can be found on Moralbox : <br>Abrasive Wheels – https://app.moralbox.com/personnel/matrix.php?cmd=1uMARmF7QWTJuZFHEWsNoO4lx9&u=rUugqbleqb33eP8UzH5TyVwHk3<br>Festool – https://app.moralbox.com/personnel/matrix.php?cmd=1uMARmF7QWTJuZFHEWsNoO4lx9&u=Teuw19zn0KgXTriP9fMbiLz0wU

  Yes

  No

• Arrange training with HTS as soon as possible - contact SHEQ team if required. No staff should be using this equipment without training.

• I confirm that all notes, photos and actions needed are provided.

  I understand

• List names of staff trained & refresher dates if applicable

• Any comments re above section please document below - chance to add reminders / good practice

ON TOOL EXTRACTION - WELDING & BENCH / CHOP SAWS

• Is on tool extraction present on each BENCH SAW / CHOP SAW (WOOD WORKING) effectively taking away - collecting dust within a closed receptacle for removal?

  Yes

  No

• Provide photos of a selection of tools with OTE present & general area around saws / benches.

  Media

• Substantial investment has been made in this criteria (on tool extraction) at branches - in line with HSE law changes & well being of staff using workshops / in vicinity of fumes / dust to protect them.

  I understand

• On tool extraction should be checked monthly for defects - in use & protecting / drawing dust & fumes from the direct work area - wood working / welding the main target areas.

  I understand

• Consult SHEQ member for advice - some machines close to each other may be used & shared extraction by the Nilfisk 'hoover' machine. If no OTE exists consult HTS for advice / specific needs re: benches may be required.

  

• I confirm that all notes, photos and actions needed are provided.

  I understand

• Is on tool extraction present on each WELDING SET & effectively taking away - collecting fumes from the area of the user? (Kemplar extraction system attached to gun)

  Yes

  No

• Provide photos of welding set (nozzle) with OTE present & working

  Media

• Contact SHEQ or HTS to source KEMPER OTE kit - this is to remove harmful fumes from casual staff in area if shared. Operative welding should be protected directly using RPE.

  

• I confirm that all notes, photos and actions needed are provided.

  I understand

• Is on tool extraction present on each WELDING SET / NOZZLE & effectively taking away - collecting fumes from the user?

  Yes

  No

• Provide photos of welding set / nozzle with OTE in situ / working.

  Media

• Consult HTS / SHEQ for advice re: upgrading / replacing OTE on welding set ASAP

• I confirm that all notes, photos and actions needed are provided.

  I understand

• Any comments re above section please document below - chance to add reminders / good practice

GENERAL HOUSEKEEPING

• Has housekeeping across the branch been an issue on IAuditor - Assure or management visits in the last 3 months?

  Yes

  No

• Continue to monitor housekeeping across branch on daily walkaround - monthly checklists

• I confirm that all notes, photos and actions needed are provided.

  I understand

• During meetings - safety talk events liaise with staff in problem areas for feedback re issues with housekeeping, are the bins & skips near enough to the job? Do staff undertake regular clear ups during the day or is it kept till end of the week etc?

• Interior / exterior lighting in all working areas (especially paint shops / stores) - this is covered in the monthly checklist & is used daily in the course of work to access / egress all areas. Any issues should be raised via Notify ongoing if this topic is compromised.

  I understand

• Assure has identified numerous reports around poor cable management - can you identify any improvements in the yard re: this topic? Relocating near to the work area & labelling as examples.

  Yes

  No

• Provide any ideas for improvement

• Continue to monitor on daily walk rounds / monthly checklists & address topic if required

• I confirm that all notes, photos and actions needed are provided.

  I understand

• Cable management in the yard is covered in the monthly checklist - are they stored correctly - no overloading / trip hazards / stored off the floor (coiled)

  

• Is the housekeeping to an acceptable standard today? Please provide general photo evidence of workshops & canteens if required to use in housekeeping toolbox talks / reminders

  Media

• Any comments re above section please document below - chance to add reminders / good practice

PPE & RPE - CONDITION / MONTHLY CHECKS & STOCK LEVELS ACROSS BRANCH

• Stand alone section covering this safety critical aspect - vital here to ensure there's more than enough stock levels & high value kit is maintained correctly. The HASAW Act states we must ensure all operatives are provided with free & sufficient PPE & RPE where required.

  I understand

• All Safety Harnesses should be free from defects - as per WAH / CableSafe training sessions. They should all be stored correctly when not in use to prevent damage and contamination. Take sample photos from within branch to evidence here

  Media

• ALL yard staff should have a head torch (on their safety head protection not in the locker / truck) in order to use for the coming winter months - we've had issues around the yard in darker conditions with slips, trips & falls on ice / unseen hazards. Attach sample from register covering winter protective equipment at the branch - head torches / ice grips for boots / thermal gloves / fleeces & balaclavas etc

  Media

• I confirm that all notes, photos and actions needed are provided.

  I understand

• Is task specific PPE - personal protective equipment available & worn correctly in the spray shop? Anti static coverall gloves boots whilst spraying.

  Yes

  No

• Take photo on device of operative wearing full PPE

  Media

• Is task specific RPE - respiratory protective equipment available & worn correctly? OPTREL or 3M air fed masks with battery filter system in the spray shop?

  Yes

  No

• Take photo on device of operative wearing full PPE

  Media

• Address any issues with sprayer, is RPE being used as per training - text comments below with any relevant response

• First aid / eye wash stations and spill kits should be readily accessible for all operatives in the spray shop - checked monthly for date / condition

  I understand

• Address any issues with sprayer - is PPE ordered or not being worn correctly - approach SHEQ or HTS for advice re kit & raise action

  

• I confirm that all notes, photos and actions needed are provided.

  I understand

• Are monthly RPE equipment checks completed & defects reported / actioned in the spray shop?

  Yes

  No

• Take photo of care cards in situ (in clean & dry area)

  Media

• Ensure sprayer follows guidance re monthly checks - issues and near misses have been recorded at branches when this high value kit is neglected or not checked putting the user at risk

  I understand

• I confirm that all notes, photos and actions needed are provided.

  I understand

• What stock / spares have are available at the branch? PPE - RPE firstly held within store / cupboard in case of breakage - sufficient levels should be available for individual personnel in this role. Please evidence via photos of cupboard / store here;

  Media

• Is there a designated person at the branch to order PPE - RPE from the approved supplier portal with full access? (Eye wear / gloves & spare essential PPE should be available at all times) List names here of DP & review access / interaction with suppliers;

• Please provide evidence of a PPE - RPE register in use at the branch - all staff should be accounted for with requests for personal protective equipment monitored.

  Media

• Storage of PPE - RPE including spares of all safety essential items; adequate stock should be available from a locked cupboard / store with good supplies for ALL yard staff & drivers. Please provide photos of your store for this area;

  Media

• Is task specific PPE - personal protective equipment available & worn correctly? Fire retardant coverall - gloves / gauntlets - welders boots whilst conducting hot works.

  Yes

  No

• Take photo on device of operative wearing full PPE

  Media

• Is task specific RPE - respiratory protective equipment available & worn correctly? OPTREL or 3M air fed masks with battery filter system

  Yes

  No

• Take photo on device of operative wearing full PPE

  Media

• Address any issues with sprayer, is RPE being used as per training - raise action if extra training or advice needed

  

• Address any issues with fabricator - is PPE ordered or not being worn correctly - text comments below with any relevant response

• I confirm that all notes, photos and actions needed are provided.

  I understand

• Are monthly RPE equipment checks completed & defects reported / actioned?

  Yes

  No

• Take photo of care cards in situ (in clean & dry area)

  Media

• Ensure fabricator follows guidance re monthly checks - issues and near misses have been recorded at branches when this high value kit is neglected or not checked putting the user at risk

  

• I confirm that all notes, photos and actions needed are provided.

  I understand

• Is the RPE system checked / calibrated by a competent supplier annually? HTS offer maintenance of Optrel systems. Please attach service record here;

  Media

• All staff using RPE systems must be trained fully in changing filters / batteries & maintenance of the equipment. Any queries please contact SHEQ or Josh in L & D.

  I understand

• Branches have been held accountable here waiting for spare items; PPE & RPE should be well stocked - delaying ordering goods which are safety critical should be a thing of the past. People are our greatest asset - working outdoors & in inclement conditions needs to be catered for always.

  I understand

• Is task specific PPE / RPE available & worn correctly in the jet wash / grit blast areas? Water proof coveralls - wellington boots / rubber gloves & face shield protection with hard hat

  Yes

  No

  N/A

• Take photo of operative with equipment on - face shield / hearing protection / waterproof overalls / wellingtons etc

  Media

• Arrange meeting with foreman / operative to establish reasons for non compliance & document responses, wider issues could be ordering / wrong type for task

• Is PPE / RPE stored correctly when not in use?

  Yes

  No

  N/A

• Take photo of PPE stored correctly - dry & ready for use

  Media

• High value equipment is often flagged across branches as neglected or misused in this section - look at ways to improve housekeeping / storage of items in safety critical area

  I understand

ACCESS EQUIPMENT - TRAINING

• Do all operatives across the yard have sufficient coverage via Little Giant steps - to access internal ceilings / outer door fixings & windows?

  Yes

  No

• Take photo of sample access equipment in use in yard

  Media

• Contact SHEQ or HTS to provide coverage to staff - moving sets of steps & ladders between workshops / areas should be avoided.

• I confirm that all notes, photos and actions needed are provided.

  I understand

• The supervisor monthly checklist covers all access equipment - free from defects, visibly tagged & stored correctly when not in use.

  I understand

• Are ALL operatives in control of access equipment (yard staff - fitters - drivers) fully trained by a certified instructor to work at height? This can be found on Moralbox : Working at Height - https://app.moralbox.com/personnel/matrix.php?cmd=1uMARmF7QWTJuZFHEWsNoO4lx9&u=VD5MAasqKf5zszh5Q9PwxqDqqi

  Yes

  No

• Arrange training as a matter of urgency with L&D or contact SHEQ ASAP - access equipment MUST NOT be used in the absence of an in date certificate

  

• I confirm that all notes, photos and actions needed are provided.

  I understand

• List names of operatives & relevant refresher dates of WAH training

• Working at height accidents & incidents account for many of the recent reports generated - Mobile Mini have a strict policy around using access equipment with insufficient training / accessing roofs of units with no fall arrest protective equipment

  I understand

• Do all operatives across the yard have sufficient coverage via ladders - to access roofs / top of units?

  Yes

  No

• Take sample photo of ladders in situ / stored focusing on condition (spray shop - over-spray & contamination / welding shop - radiation / spatter damage) in line with monthly checklist

  Media

• Contact SHEQ or HTS to provide coverage to staff - moving sets of steps & ladders between workshops / areas should be avoided.

• I confirm that all notes, photos and actions needed are provided.

  I understand

• Are ladder mate (stabilizing devices) being used with EVERY set of ladders in the yard?

  Yes

  No

• Provide photo of sample ladder mate in situ on access equipment

  Media

• Contact SHEQ or HTS to source / replace existing ladder mate device - ensure one is present & in use at the base of every set of ladders in the yard - numerous near misses / accidents involving loss of stability & falls in recent years.

• I confirm that all notes, photos and actions needed are provided.

  I understand

• Any comments re above section please document below - chance to add reminders / good practice

COSHH - STORAGE OF CHEMICALS / PAINT PRODUCTS

• Is the store for paint / waste thinners (bunded - lockable - signage) a bespoke container / suitable store? This is for waste / cleaning products and paint storage. Numerous incidents / accidents have occurred in this area due to poor housekeeping or manual handling.

  Yes

  No

• Take photos for evidence of storage areas

  Media

• Consult SHEQ for advice re location or upgrade to bespoke container bunded for this purpose

• I confirm that all notes, photos and actions needed are provided.

  I understand

• Safety Data Sheets are covered on the monthly checklists, please ensure they are available to all members of staff incase of accidental ingestion or contact with eyes

  I understand

• Is the COSHH store an approved (bunded - lockable - signage) cupboard or bespoke container)? This is for cleaning products and chemicals in the yard - washing area generally

  Yes

  No

• Contact SHEQ team for advice re procurement of new one suitable for size of branch

  

• I confirm that all notes, photos and actions needed are provided.

  I understand

• Provide photo of cupboard in situ - it should be clean and tidy and well ventilated

  Media

• Any comments re above section please document below - chance to add reminders / good practice

PAINT SPRAYING OPERATIONS - TRAINING

• First aid / eye wash stations and spill kits should be readily accessible for all operatives in the spray shop - checked monthly for date / condition

  I understand

• Please attach evidence the spraying equipment (Graco machine) being serviced and maintained - Service report to be uploaded showing date for all machines;

  Media

• Are ALL operatives in control of the spraying operations trained by the relevant company to use the system? This can be found on Moralbox : <br>Paint (Solvents): <br>https://app.moralbox.com/personnel/matrix.php?cmd=1uMARmF7QWTJuZFHEWsNoO4lx9&u=aT1uAyC5pcdk7UNgI5jNBj7TEr<br>Paint (Water-based):<br>https://app.moralbox.com/personnel/matrix.php?cmd=1uMARmF7QWTJuZFHEWsNoO4lx9&u=ABQp0Rs0MEKK3q8m8FxBMh9D1d<br><br>

  Yes

  No

• Contact L&D or SHEQ for next available opportunity to train staff - equipment NOT to be used until this is actioned

• I confirm that all notes, photos and actions needed are provided.

  I understand

• List names of staff trained - dates of training & refresher due this can be found on moralbox

• Is the Graco paint machine / gun / hose in working order? Consult with sprayer - any issues should be identified on the monthly checklist

  Yes

  No

• Arrange with supplier to revisit branch & fix all parts ASAP - list any defects on the question above for future reference

• I confirm that all notes, photos and actions needed are provided.

  I understand

• Take sample photos of paint machine / setup for reference

  Media

• Can this area be improved or enhanced? Text response below after liaising with sprayer at branch at time of checklist - consult SHEQ or supplier if any safety issues raised

• Is the extraction system in working order, filters un-damaged & free from excessive build up?

  Yes

  No

  N/A

• Arrange via supplier or HTS full repair or revisit to establish issues - excess build up of overspray / dust can cause significant fire risk in this area

• I confirm that all notes, photos and actions needed are provided.

  I understand

• Take sample photos of the system for reference

  Media

• Is the extraction system within the spray shop serviced annually by an approved company? Please attach service records here.

  Media

• Is the bespoke heating system serviced annually by an approved company? Please attach service records here if applicable at the branch.

  Media

• Is the floor condition suitable - free from trip hazards & build-up of paint layers? This is covered on monthly checklist but needs constant reviewing due to issues and accidents in recent times - slips trips and falls along with fire risk of solvent based paint build up

  Yes

  No

• Ensure floor is screened and layers removed ASAP - document below any comment re costs or problems on the question above

• I confirm that all notes, photos and actions needed are provided.

  I understand

• Take sample photos of the area for reference

  Media

• Is the overhead rescue system accessible if there was an emergency?

  Yes

  No

• Add photo of rescue points - maintain clearance around area

  Media

• Overhead lines not to be used until this is actioned

  I understand

• I confirm that all notes, photos and actions needed are provided.

  I understand

• Any comments re above section please document below - chance to add reminders / good practice - if improvements or plans are needed / in place please note here

HOT WORKSHOP (WELDING / FABRICATION) - TRAINING

• Safety critical section: highlighted during fire risk assessments as area of attention & all senior team's visits. Training, PPE, RPE & awareness big causes for concern in this section.

  

• First aid / eye wash stations and spill kits should be readily accessible for all operatives in the spray shop - checked monthly for date / condition

  I understand

• Service and maintenance records for welding equipment eg ESAB (Origomig & Rebel sets) & other branded static / mobile sets needs inputting here;

  Media

• Are ALL operatives in control of the welding operations trained by the relevant company to use the system? This would incorporate codings re welding standards

  Yes

  No

  N/A

• Contact L&D or SHEQ for next available opportunity to train staff - NORDIC used for basic welding & coded welding for corner castings

• I confirm that all notes, photos and actions needed are provided.

  I understand

• List names of staff trained - dates of training & refresher due this can be found on Moralbox : Welding (Basic MMA) - https://app.moralbox.com/personnel/matrix.php?cmd=1uMARmF7QWTJuZFHEWsNoO4lx9&u=vPA3BSolY4BY8sjKlwvQaFUAAF Welding (Coded MIG) - https://app.moralbox.com/personnel/matrix.php?cmd=1uMARmF7QWTJuZFHEWsNoO4lx9&u=b0ET6o9HM8WgetV1wP99palyaZ

• Is the welding set / equipment in working order? This also includes portable sets found in fitters vans for onsite / roof work

  Yes

  No

  N/A

• Arrange with supplier to revisit branch & fix all parts ASAP - list any defects on the question above for future reference

• I confirm that all notes, photos and actions needed are provided.

  I understand

• Take sample photos of welding machine / setup for reference

  Media

• Welding screens in the workshop are used to protect other individuals / other welding operatives from exposure to harmful flashes. They should be checked monthly - available, undamaged & a suitable amount for the size of shop & whether it's a shared work space. Please take photos of screens in situ around units / work area here;

  Media

• Is the extraction system in working order, filters un-damaged & free from excessive build up?

  Yes

  No

  N/A

• Arrange via supplier or HTS full repair or revisit to establish issues - excess build up of dust can cause significant fire risk in this area

• I confirm that all notes, photos and actions needed are provided.

  I understand

• Take sample photos of the system for reference

  Media

• If you are considering changes / upgrading the system, consult SHEQ

• Is the floor condition suitable - free from trip hazards and combustible materials? This is covered on monthly checklist but needs constant reviewing due to issues and accidents in recent times - slips trips and falls along with fire risk of inappropriate storage of deliveries etc

  Yes

  No

• Ensure floor is clear of combustible materials and debris ASAP - document below relevant Notify issues raised before in this area

• I confirm that all notes, photos and actions needed are provided.

  I understand

• Take sample photos of the area for reference

  Media

• Is the overhead rescue system accessible if there was an emergency?

  Yes

  No

• Add photo of rescue points - maintain clearance around area

  Media

• Overhead lines not to be used until this is actioned

  I understand

• I confirm that all notes, photos and actions needed are provided.

  I understand

• Management of flammable gases / bottles in the branch - hoses / valves / flash back arrestors should all be checked monthly & in good condition free from perished rubber pipes & loose fittings. Please evidence condition of bottles within branch here;

  Media

• Are flammable gases stored safely / stored outside when not in use?

  Yes

  No

  N/A

• Arrange for outside caged system to secure bottles with lockable device with clear signage - consult SHEQ if required for guidance

  

• I confirm that all notes, photos and actions needed are provided.

  I understand

• Take sample photos of area for reference

  Media

• Any comments re above section please document below - chance to add reminders / good practice - improvements or plans for the area please note here

GRIT BLAST AREA - TRAINING

• Is the Grit Blast area in use daily / weekly?

  Yes

  No

  N/A

• Are ALL operatives involved in grit blasting trained by Torbo or similar to use equipment? This can be found in Moralbox : Shot Blasting - https://app.moralbox.com/personnel/matrix.php?cmd=1uMARmF7QWTJuZFHEWsNoO4lx9&u=9QYKP6FHLnAEIGu4G720cgMQqd

  Yes

  No

  N/A

• Liaise with L&D or SHEQ for next available session - do not allow users to control this equipment without necessary training

• Document below operatives in control of the machinery & their training dates of note

• Is task specific PPE available & worn correctly? Goretex overalls / jacket Wellington boots and heavy duty water resistant gloves with helmet / face shield

  Yes

  No

  N/A

• Take photo of operative in use

  Media

• Review operatives PPE requirements ASAP - issues have arisen from lack of correct PPE / neglecting this equipment, operatives are at risk in cold conditions

  I understand

• Is RPE stored correctly when not in use? Some operatives have full protection similar to spray shop operatives - stored in a dry well ventilated area

  Yes

  No

  N/A

• Take photo of equipment stored correctly - stored in dry well ventilated area

  Media

• Review this on monthly checklist - high value RPE needs regular checking - contact SHEQ or HTS for advice or further supplies if required

• Are monthly RPE equipment checks completed & defects reported / actioned?

  Yes

  No

  N/A

• Take photo of care cards in situ / clean & dry

  Media

• High value equipment needs regular checks by operatives - issues have arisen by neglecting these checks putting the user at risk - check with SHEQ or HTS if required

• The safety cut-out device / magnet & housekeeping should be checked monthly in this area - reports of near misses involving excess grit blast media / trip slips and falls, review daily on walk round in branch

  I understand

• Many aspects of grit blasting are covered on monthly checklist - lighting / diesel cans / access equipment / housekeeping in the area. A photo of the general area & container housing the compressor / Torbo unit is needed here if in use.

  Media

• Is the overhead rescue system accessible if there was an emergency?

  Yes

  No

• Add photo of rescue points - outside areas pay particular attention to wall mounted systems covered and protected from elements

  Media

• Many recent issues have arisen here - staff not trained / using inappropriate PPE & damage to the overhead cable by FLT etc. Please ensure this area is safe, converse with grit blast operative if applicable to see what improvements can be made

  I understand

• Ensure area is free from excess grit blast media on floor / units - dust / particles blowing around are a cause for concern at many branches. Ensure all hoses & equipment are stowed away & compressor / Torbo unit is locked / tidy ready for use in future.

  I understand

• I confirm that all notes, photos and actions needed are provided.

  I understand

• Any comments re above section please document below - chance to add reminders / good practice

JET WASH SECTION - WASH DOWN AREA

• Is the jet wash area housekeeping to an acceptable standard?

  Yes

  No

  N/A

• Arrange cleaning schedule - risks are flakes of paint / excess water turning to ice etc

• Take photos of general area & jet washer / machine for evidence

  Media

• I confirm that all notes, photos and actions needed are provided.

  I understand

• Are cables - hoses managed correctly - no overloading / trip hazards / stored off the floor (coiled)?

  Yes

  No

• Look at re-housing hooks / lines for this equipment especially in designated areas

• I confirm that all notes, photos and actions needed are provided.

  I understand

• Take photo to show compliance - set the standard as you go around in these high maintenance areas

  Media

• Any comments re above section please document below - chance to add reminders / good practice

FORK LIFT TRUCK - TRAINING

• FLT - LOLER (Allianz Statutory Report) This information needs uploading and evidence that the defects have been rectified (engineers report) from the previous 3 months. Branches have fallen below the expected standard in the past - leaving defects (worn tyres / steps to the cab / forks) only to find bigger issues further down the line - please screenshot all relevant reports here;

  Media

• FLT - Maintenance and service records. When was the last service done? List all trucks in branch & information here;

• FLT - Maintenance and service records. Evidence the service records here for above FLT along with any recommendations from service provider. This will act as evidence of FLT management & a reminder of work completed for all parties to access.

  Media

• FLT - Maintenance and service records. Daily defect checks actioned and evidenced - Show samples of last 6 weeks defect check forms, imperative here that these 'minor' defects be actioned ASAP to prevent bigger issues again in branch. FLT are often stood down for these issues to be rectified when they could be addressed at source with the defect forms;

  Media

• Are staff in control of the branches fork lift trucks fully trained to do so? This can be found on Moralbox: <br> <br> Forklift (3-tonne / Small B1) - https://app.moralbox.com/personnel/matrix.php?cmd=1uMARmF7QWTJuZFHEWsNoO4lx9&u=E65iaHvekAGSzyZsic9IrnQZH6<br><br> Forklift (12-tonne/ Large B2) - https://app.moralbox.com/personnel/matrix.php?cmd=1uMARmF7QWTJuZFHEWsNoO4lx9&u=OjkiNDQZgwBqHlCXrQCsDXGvlU<br><br> Forklift (Container Handler G2) - https://app.moralbox.com/personnel/matrix.php?cmd=1uMARmF7QWTJuZFHEWsNoO4lx9&u=nsmOEzJyYL8eqJgZb4FQoZpjib<br>

  Yes

  No

• STOP the operative and arrange training with L&D ASAP - review moralbox for refresher dates etc

• I confirm that all notes, photos and actions needed are provided.

  I understand

• List all staff trained & relevant refresher dates here

• FLT - General & specific condition Pictures of the key areas for suitability along with vehicle details (use annotation tool) need to be evidenced here; Tyre tread & condition, windscreens, lights, seat, cab steps and interior - no loose objects such as twist locks / tools

  Media

• Are the working areas clearly defined & free from hazards (potholes)?

  Yes

  No

  N/A

• Take photos of area - traffic routes as evidence - can the routes be improved / tidied up & more clearly signed - contact SHEQ team for guidance

  Media

• Barrier off or re-route sections under question - substantial damage to FLT & trucks has occurred when routes are used constantly (masts compromised & risk of losing an unstable load when transporting)

• I confirm that all notes, photos and actions needed are provided.

  I understand

• Any comments re above section please document below - chance to add reminders / good practice

TRAFFIC MANAGEMENT - BRANCH SECURITY

• Where appropriate, is the self-storage area adequately lit, secure and free from hazards for customers? Take photos to evidence this area here

  Media

• Is all perimeter fencing secured and free from damage? Are electric barrier gates operational? Please take photos to evidence these aspects here where applicable - create action if issues identified

  Media

• Is CCTV in working order & available to view?

  Yes

  No

• Arrange visit from BenchMark or supplier to rectify issues - can the cameras pick up all safety critical / loading & unloading bays in the yard

• I confirm that all notes, photos and actions needed are provided.

  I understand

• Take photo / snap shot of camera footage - good practice to check / retrieve footage on regular basis incase urgent retrieval is necessary after accident / incident

  Media

• Is the loading and unloading area clearly defined and free from hazards and obstructions?

  Yes

  No

  N/A

• Take photo of area - signage / segregation

  Media

• Review problem areas immediately & barrier / cone off areas if required - contact SHEQ / Regional for advice = I confirm that all notes, photos and actions needed are provided.

  I understand

• Can the branch FLT’s operate safely without an increased risk of collision? There should be enough separation distance between HGV / FLT movements and staff vehicles and delivery vans

  Yes

  No

  N/A

• Recent accidents or near misses should be a help here - review live working areas & raise awareness of staff showing complacency

• I confirm that all notes, photos and actions needed are provided.

  I understand

• Monitor & review on daily walk around - look at pinch points & look to improve

• Is there adequate lighting available for traffic / pedestrian routes and loading and unloading areas?

  Yes

  No

  N/A

• Arrange visit from supplier or look at reasons where safety is compromised here - contact SHEQ for guidance

• Monitor & review existing lighting round yard / offices - especially relevant over winter / dark nights

  I understand

• I confirm that all notes, photos and actions needed are provided.

  I understand

• Any comments re above section please document below - chance to add reminders / good practice

WASTE / MANAGEMENT

• Are the skips used in the yard emptied regularly? Issues ongoing at branches re: overflowing skips leading to debris / rubbish at the side of skips (trip hazard) & risk of being hit by debris in adverse weather

  Yes

  No

  N/A

• Arrange call with Go Green re frequency of visits - is there something we can improve on re locating the skips closer to the workshop etc

• I confirm that all notes, photos and actions needed are provided.

  I understand

• Take photo of skips / signs as evidence of compliance

  Media

• Is recycling evident in the office & yard environment? Issues have occurred around inappropriate items in skips (plaster in metal etc) leading to conflict / costs out of control & debris blown out by weather etc

  Yes

  No

  N/A

• Arrange visit / call with SHEQ or Go Green to provide signage as reminder - do you need more of certain skip types depending on work ongoing

• I confirm that all notes, photos and actions needed are provided.

  I understand

• Take photo of signs / skips & office bins as evidence of compliance - project ongoing to demonstrate compliance as a business re environmentally friendly

  Media

ELECTRICAL TRAINING / EQUIPMENT

• Are all electrical systems periodically checked by an approved installer? (newer branches should have certs - existing branches last checked in 2017/18) Provide evidence here of compliance - create action if checks required

  Media

• Are all staff involved in electrical testing / PDI process trained accordingly? This can be found on Moralbox: <br> <br> Electrical PDI Testing - https://app.moralbox.com/personnel/matrix.php?cmd=1uMARmF7QWTJuZFHEWsNoO4lx9&u=NLaTHzTINH4dnk4y66od8rz0v2<br><br> Electrical Modifications - https://app.moralbox.com/personnel/matrix.php?cmd=1uMARmF7QWTJuZFHEWsNoO4lx9&u=ALjj6v35bBnoT1gcWQEJgEjgTN<br><br> PAT Testing - https://app.moralbox.com/personnel/matrix.php?cmd=1uMARmF7QWTJuZFHEWsNoO4lx9&u=fejwQKvdqfR1kPs4ggQ6noRb9V<br>

  Yes

  No

  N/A

• Arrange next available course / training via L&D as soon as possible - issues have occurred where personnel have failed to secure units / incorrectly wired units

• List staff members trained involved in this section - refresher dates also

• I confirm that all notes, photos and actions needed are provided.

  I understand

Signature

• Completed on:

  Date

• Sign Off

  Sign