Building Statutory Audit

• Document No.

• Audit Title

• Client / Site

• Conducted on

  Date

• Prepared by

• Location
  Address

• Personnel

Full Property Addresse

• Name of the building
  

• Full address including post code.

Landlords Contact Details

• Landlords name and day to day contact

• Landlords contact telephone numbers

• Landlords address

Clients Contact Details

• Clients name and day to day contact

• Clients contact telephone numbers

• Clients address
  

• Does the property contain any Asbestos?

  Yes

  No

  N/A

• Does an up to date Asbestos Survey / Risk Assessment exist?

  Yes

  No

  N/A

• What is the date of the last Risk Assessment / Survey?

  Date

• Does an Asbestos Management plan exist?

  Yes

  No

  N/A

• Make sure that the Asbestos Management Plan is reviewed on a regular basis and that any reviews or changes are documented.

• A suitable plan must be developed using the results of the Survey and Risk Assessment. This should be reviewed on a regular basis and any changes or reviews should be documented

• A survey needs to be carried out and a Risk Assessment & Management Plan need to be generated using the findings of the survey. These will need to be reviewed on a regular basis and any changes or reviews need to be documented.

• Is there an adequate contract in place specifying requirements for complying with current legislation?

  Yes

  No

  N/A

• A contract should be put in place showing the requirements for covering legislation such as COSHH, Working time, Supervision, safe use of chemicals & equipment.

• Are cleaning equipment and tools kept locked and secure when not in use?

  Yes

  No

  N/A

• Cleaning tools and equipment must be kept locked and secure when not in use to prevent theft & misuse. access to these items should be restricted.

• Are the COSHH (Control of Substances Hazardous to Health) Register and Hazard Data sheets readily available to all users for use in an emergency?

  Yes

  No

  N/A

• The COSHH Register and Hazard Data Sheets should be available at all times to all users in an easy readable format and the users should know how to retrieve them if needed

• Where are they kept?

  Yes

  No

  N/A

• Who carries out the Pest Control function for this property?

• Is there a programme in place to ensure that pest control is managed?

  Yes

  No

  N/A

• How often does the pest controller visit?

  Select Only when a fault occurs Weekly Monthly Quarterly 6 monthly Annualy

  • Only when a fault occurs
  • Weekly
  • Monthly
  • Quarterly
  • 6 monthly
  • Annualy

• When was the last visit?

  Date

• We're any actions points noted closed out?

  Yes

  No

  N/A

• When is the next visit due?

  Date

• What elements are covered

  Select Mice Rats Flee Flying insects All common pests Defined no of call outs Unlimited call outs Emergency response

  • Mice
  • Rats
  • Flee
  • Flying insects
  • All common pests
  • Defined no of call outs
  • Unlimited call outs
  • Emergency response

• Is there a Fire Risk Assessment available for the property?

  Yes

  No

  N/A

• When was the FRA carried out?

  Date

• Have all action points and / or recommendations been dealt with?

  Yes

  No

  N/A

• All action points and / or recommendations should be closed out or a valid reason stated if this can not be complied with.

• When is the next FRA due? ( the current or last FRA should recommend a date by which the next assessment is due)

  Date

• Have all action points and / or recommendations been dealt with?

  Yes

  No

  N/A

• A fire risk assessment must be generated for the property and any action points generated by the assessment should be closed out as soon as possible.

• Choose the relevant components that make up the fire alarm system

  Select Main panel Repeater panel Single stage alarm Duel stage alarm Smoke Detectors Heat Detectors Break Glass points Sprinklers Fire roller shutters Wet/Dry risers Hose reels

  • Main panel
  • Repeater panel
  • Single stage alarm
  • Duel stage alarm
  • Smoke Detectors
  • Heat Detectors
  • Break Glass points
  • Sprinklers
  • Fire roller shutters
  • Wet/Dry risers
  • Hose reels

• How often is the fire alarm maintained?

  Select Only when a fault occurs Weekly Monthly Quarterly 6 monthly Annualy

  • Only when a fault occurs
  • Weekly
  • Monthly
  • Quarterly
  • 6 monthly
  • Annualy

• What was the date of the last visit?

  Date

• If any action points were raised in the last visit is there any evidence that these have been closed out?

  Yes

  No

  N/A

• When is the next maintenance visit due?

  Date

• Are maintenance tasks, alterations and installations carried out by suitably trained and qualified Engineers

  Yes

  No

  N/A

• Is there any history of false alarms or vandalism ?

  Yes

  No

  N/A

• Is there any history of false alarms or vandalism ?

  Yes

  No

  N/A

• How often is the Fire alarm tested ?

  Select Only when a fault occurs Weekly Monthly Quarterly 6 monthly Annualy

  • Only when a fault occurs
  • Weekly
  • Monthly
  • Quarterly
  • 6 monthly
  • Annualy

• If there are Fire hose reels on site, when was the last time they were inspected/ serviced?

  Date

• What was the date of the last maintenance visit?

  Date

• When is the next maintenance visit due?

  Date

• If any action points were raised in the last visit is there any evidence that these have been closed out?

  Yes

  No

  N/A

• If there are any Fire shutters on site, when was the last time they were inspected / serviced?

  Date

• What was the date of the last maintenance visit?

  Date

• When is the next maintenance visit due?

  Date

• If any action points were raised in the last visit is there any evidence that these have been closed out?

  Yes

  No

  N/A

• If there is a Fire sprinkler system on site how often is it tested?

  Select Only when a fault occurs Weekly Monthly Quarterly 6 monthly Annualy

  • Only when a fault occurs
  • Weekly
  • Monthly
  • Quarterly
  • 6 monthly
  • Annualy

• What was the date of the last maintenance visit?

  Date

• If any action points were raised in the last visit is there any evidence that these have been closed out?

  Yes

  No

  N/A

• When is the next maintenance visit due?

  Date

• If there are Portable Hand Held fire extinguishers on site how often are they tested and maintained?

  Select Only when a fault occurs Weekly Monthly Quarterly 6 monthly Annualy

  • Only when a fault occurs
  • Weekly
  • Monthly
  • Quarterly
  • 6 monthly
  • Annualy

• What was the date of the last maintenance visit?

  Date

• If any action points were raised in the last visit is there any evidence that these have been closed out?

  Yes

  No

  N/A

• When is the next maintenance visit due?

  Date

• Is there an up to date and relevant Water Risk assessment available?

  Yes

  No

  N/A

• When wast the last assessment carried out?

  Date

• When is the next assessment due?

  Date

• A risk assessment should be carried out as soon as possible that satisfies the requirements of the L8 Approved Code of Practice & Guidance for the control of legionella bacteria in water systems
  www.hse.gov.uk/pubns/books/l8.htm

• Are there any water cooled evaporators in the property?

  Yes

  No

  N/A

• Has the unit(s) been registered with the local authority?

  Yes

  No

  N/A

• This unit(s) must be registered.with the local authority.

• Are samples taken from the domestic and closed water systems and tested by an accredited Laboratory?

  Yes

  No

  N/A

• Is there any history of Legionella bacteria growth in the water system(s)?

  Yes

  No

  N/A

• Are temperate s taken and recorded on a regular basis for sentinel outlets and less frequently at all outlets?

  Yes

  No

  N/A

• Are unused outlets identified, flushed and recorded regularly?

  Yes

  No

  N/A

• Are spray taps and shower heads flushed , cleaned and documented on a regular basis

  Yes

  No

  N/A

• How often are the lifts maintained?

  Select Only when a fault occurs Weekly Monthly Quarterly 6 monthly Annualy

  • Only when a fault occurs
  • Weekly
  • Monthly
  • Quarterly
  • 6 monthly
  • Annualy

• Is there a service log available for each lift? These should be kept in the lift motor room and updated on each maintenance visit.

  Yes

  No

  N/A

• When was the last Statutory inspection carried out?

  Date

• Have all action points / recommendations been carried out within the times stated in the inspection report.?

  Yes

  No

  N/A

• All points should be cleared unless a very good reason can be produced .

• When is the next statutory inspection due?

  Date

• Who has been trained to carry out Emergency lift release ?

• Have all hazardous substances been identified and Documented in the form of a Register of Hazardous Substances

  Yes

  No

  N/A

• A survey should be carried out to identify and hazardous substances. A register of these substances should be drawn up and Hazard Data Sheets as well as Emergency Action sheets made easily available in case of an incident.
  This will need to cover all activities including Maintenance, Cleaning, Catering etc

• Are Hazard data sheets and Emergency action details easily available and in an easily understandable format

  Yes

  No

  N/A

• Are all users aware of the existence of these documents, where to find them in an emergency and are they easily understandable?

  Yes

  No

  N/A

• All people that may come into contact with these substances need to be made aware of the hazards as well as the existence of these documents and how to use them in an emergency

• Are there a suitable number of trained First Aiders in the building? <br>Depending on the size of the building and the type of work that is carried out there should be at lease one Appointed person. If there are more than 25 people there must be at least one trained First Aiders. If there are more than 100 people there must be more trained First Aiders.

  Yes

  No

  N/A

• There must be sufficient numbers of First Aiders on site.
  www.hse.gov.uk/firstaid

• Are there sufficient numbers of suitably stocked first aid kits easily available?

  Yes

  No

  N/A

• There must sufficient first aid kits available , easily accessible and suitably stocked with items that may be needed to cope with the type of work that is carried out in the organisation.

• Has a DDA (Equality Act 2010) survey been carried out on the property?

  Yes

  No

  N/A

• Have any actions or recommendations noted in the survey been closed out?

  Yes

  No

  N/A

• All actions following on from the survey need to be documented including any that have not been done and why.

• A survey should be carried out and any recommendations or actions arising from the survey should be considered. If the recommendations are not going to be carried out a reason should be given.

• Is the property registered with the Environment Agency as a producer of waste?

  Yes

  No

  N/A

• This should be carried out if any waste is generated.

• Is any air sampling carried out in the property?

  Yes

  No

  N/A

• Have pressure systems been identified and inspected ? This could include expansion vessels, gas canisters etc

  Yes

  No

  N/A

• When was the last time an inspection was carried out?

  Date

• All Pressure vessels should be identified and inspected. The inspector or written scheme of inspection will dictate the frequency of inspections.

• Is there a programme in place to test and inspect the electrical fixed wiring every 5 years?

  Yes

  No

  N/A

• When was the last test carried out?

  Date

• When is the next test due?

  Date

• If there were any code 1 items identified that "require urgent attention" were they closed out?

  Yes

  No

  N/A

• If there were any code 2 items identified that "require improvement" were they closed out?

  Yes

  No

  N/A

• If there were any code 3 items identified that "require further investigation" were they closed out?

  Yes

  No

  N/A

• If there were any code 4 items identified that "do not comply with BS7671:2008 but does not imply that the building is unsafe" we're they closed out?

  Yes

  No

  N/A

• A programme needs to be put in place to ensure the whole of the electrical fixed wiring for the building is inspected at least every 5 years.

• Is there a programme in place to inspect all portable appliances in the property?

  Yes

  No

  N/A

• A programme should be put in place . The frequency will be determined by the item being tested and how often it is used.
  www.hse.gov.uk/ pubns/indg236.pdf

• Have there ever been any Prohibition notices for this property?

  Yes

  No

  N/A

• Have there ever been any Improvement notices for this property?

  Yes

  No

  N/A

• This section contains notes. They are not in any particular order.

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• Add drawing

  Drawing

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  Media

CONTACTS

Contacts

• NAME:

• COMPANY:

• TITLE:

• ADDRESS:

• MOBILE NO:

• DDI NO:

• DETAIL: