Centre Visit Audit_OPERATIONS_Administration

• Site conducted

  Select

• Conducted on

  Date

• Prepared by

Administration Checklist

• The Current ACECQA Assessment & Rating Certificate Is On Display In The Foyer

  Yes

  No

• The Current License Is Displayed In The Foyer

  Yes

  No

• The Centre Has A Wide Variety Of Information For Parents Available Which Includes Multi-Lingual Handouts For A Variety Of Cultures

  Yes

  No

• The Centre Has A Copy Of The Current State And Territory Regulations & Child Care Act (Including Amendments)

  Yes

  No

• The Food License And Menu Is On Display Near The Kitchen Area

  Yes

  No

• Studio Medication Folders Are Set Up And Used Correctly

  Yes

  No

• Policy Folder Is Available In The Foyer

  Yes

  No

• All Accident, Injury & Trauma Reports And Medication Reports Are Filed Appropriately

  Yes

  No

• There Is A Current Copy Of ‘Staying Healthy In Child Care’ Available

  Yes

  No

• Printed Enrolment Packs Are Prepared For Walk In Enquiries If Required

  Yes

  No

Meetings Folder:

• Monthly Leadership Forum Agenda & Minutes

  Yes

  No

• Monthly Leadership Forum Supporting Documentation

  Yes

  No

• Monthly Centre Manager Audit Report

  Yes

  No

• Monthly Tribe Forum Agenda & Minutes

  Yes

  No

• Monthly Tribe Forum Supporting Documentation

  Yes

  No

• Date Of Last Tribe Forum:

  Date

Family Letters, Newsletters And Community Forum Information Folder:

• All Family Memos And Letters

  Yes

  No

• Monthly Centre Newsletters

  Yes

  No

• Quarterly Community Forum Agendas & Minutes

  Yes

  No

Debt Management Folder:

• Weekly Debt Management Log

  Yes

  No

• Weekly Debt Management Letters And Payment Agreements

  Yes

  No

CCS Folder:

• ACCS Forms (If Applicable)

  Yes

  No

• Copies Of Any Other CCS Information

  Yes

  No

Quality Improvement Folder:

• Printed Copy Of The Centre Qip From Penelope Qip

  Yes

  No

• Policy Review Feedback Forms For Each Month

  Yes

  No

• Surveys And Family Feedback Forms Evaluated And Filed

  Yes

  No

• Review And Revise Form For Each Change In The Centre

  Yes

  No

Vacation Care/ Holiday Club Folder (If Applicable):

• Holiday Club Programs And Booking Forms

  Yes

  No

• Copies Of Signed Holiday Club Permission Forms

  Yes

  No

• Holiday Club Excursion Risk Assessments

  Yes

  No

• Originals Of Any Other Relevant Forms Relating To Holiday Club

  Yes

  No

Centre Events And Excursions Folder:

• Excursion Risk Assessments

  Yes

  No

• Excursion Permission Forms

  Yes

  No

• Photos And Information From Excursion

  Media

Staff Training & Professional Development Folder:

• Centre Leadership Team Training Checklists

  Yes

  No

• Copies Of All Mandatory Training Completed By Staff (Child Protection, WPH&S, Policy Refresher, Food Handling, Safe Sleeping)

  Yes

  No

Studio Rolls And Checklists Folder:

• Daily Child: Staff Ratio Checks

  Yes

  No

• Completed Daily Studio Checklists

  Yes

  No

• Completed Cleaning Checklists (Including Bathrooms)

  Yes

  No

• Monthly Centre Presentation Audits

  Yes

  No

Nappy And Sleep Checks Folder:

• Weekly Nappy Change & Toileting Charts

  Yes

  No

• Weekly Sleep Retreat Charts

  Yes

  No

Workplace Health And Safety Folder:

• Daily WPH&S Checklist

  Yes

  No

• Weekly WPH&S Checklist

  Yes

  No

• Monthly WPH&S Checklist

  Yes

  No

• Yearly WPH&S Checklist

  Yes

  No

• Weekly Sunscreen Registers

  Yes

  No

• Weekly Open & Close Checklists

  Yes

  No

• Monthly Emergency Evacuation Register

  Yes

  No

• Monthly Centre Lock Down Register

  Yes

  No

• Monthly Health & Hygiene Checklist

  Yes

  No

• Monthly Safety Audit

  Yes

  No

Quality & Compliance Folder:

• Completed Quarterly Compliance Checklist

  Yes

  No

• Copies Of Any Compliance Notices And Action Taken

  Yes

  No

• Copies Of Completed Department Visit Information

  Yes

  No

Quality Area Folders:

• 7 Quality Area Folders With Evidence Of Each Assessment Point

  Yes

  No

Staff Licensing Folder:

• Completed Staff Schedule (Updated Monthly)

  Yes

  No

• Personnel File For Each Team Member (Including All Relevant Documents)

  Yes

  No

Bus Folder (If Applicable):

• Bus Checklists

  Yes

  No

• Sign In/Out Sheets For All Children

  Sign

• Transportation Of Children Form

  Yes

  No

• Bus Permission Form For Every Child

  Yes

  No

Inclusion Support (ISS) Folder:

• Inclusion Support Guidelines

  Yes

  No

• Multicultural Development Information For Families

  Yes

  No

• Referral Form

  Yes

  No

• Bicultural Support Information

  Yes

  No

• Multicultural Information

  Yes

  No

Purchasing And Work Orders Folder:

• Purchase Order Request Forms With Quotes And Invoices

  Yes

  No

• Work Order Request Forms With Quotes And Invoices

  Yes

  No

Menu Folder (If Applicable):

• Weekly Menus

  Yes

  No

• Weekly Menu Feedback Forms

  Yes

  No

Follow Up Required:

• undefined

Additional Comments:

• undefined