Contractor Management - Supervisor's checklist

• Document No.

• Audit Title

• Client / Site

• Conducted on

  Date

• Prepared by

• Location
  Address

• Personnel

Pre start/Pre- qualification

• Has the contractor been supplied a copy of the BRC pre- qualification questionnaire to complete?

  Yes

  No

  N/A

• Has the contractor completed and returned the questionnaire with all relevant evidence requested?

  Yes

  No

  N/A

• Has the contractor pre-qualification been approved by the relevant BRC authority?

  Yes

  No

  N/A

• The BRC Contractor Management Directive includes a requirement for the identification of a Contract Coordinator. This person is responsible for point of contact communication between the BRC and the contractor. Are supervisors aware of the identity and contact details of this person prior to the commencement of work?

  Yes

  No

  N/A

• Sub Contractors employed by Contractors who may be visiting the BRC site for work, MUST be identified during pre commencement briefings. Have sub contractors completed the BRC induction training?

  Yes

  No

  N/A

• Have sub contractors demonstrated a knowledge of the contractors safe systems of work or been pre-qualified to BRC standards.

  Yes

  No

  N/A

• Have sub contractors provided evidence of competency, relevant licenses and all other aspects of evidence required in the contractor pre-qualification process?<br>

  Yes

  No

  N/A

Induction

• Have the contractor staff, vendor staff, sponsor staff or client representatives who are required to enter onto BRC sites for the purpose of work, completed the BRC induction training? (Including Emergency Management training)

  Yes

  No

  N/A

SWMS/JSA/SOP's

• BRC supervisors are to ensure that they view all SWMS, JSA or SOP's associated with the work to be performed prior to the commencement of the work. Was the relevant documentation produced?

  Yes

  No

  N/A

• Was the relevant documentation signed off by the BRC WHSE Manager as suitable for the tasks to be performed? (If not, STOP the work and notify the WHSE Manager immediately)

  Yes

  No

  N/A

• Have all contractor staff signed off their understanding on the relevant SWMS, JSA or SOP's?

  Yes

  No

  N/A

• Has the BRC supervisor been able to establish that all the controls (identified in the SWMS, JSA or SOP) have been implemented prior to the commencement of work?

  Yes

  No

  N/A

• If Work Permits are required to be used for any Contractor activity, has the BRC supervisor been able to validate the permit conditions and establish contractor understanding of permit requirements?

  Yes

  No

  N/A

High Risk Work Licenses

• Have contractors or sub contractors produced their relevant high risk work licenses ? Have they been verified as being current, relevant to the task about to be undertaken, applicable to that plant item and issued to that person (identity of operator established)?

  Yes

  No

  N/A

Plant and Equipment

• Is the contractor using EWP, Cranes or other mobile Plant?

  Yes

  No

  N/A

• Have the relevant lift plans and exclusion zones been identified in SWMS,JSA & SOP?

  Yes

  No

  N/A

• Have you sited such documents?

  Yes

  No

  N/A

• Is there a risk of this equipment encroaching within 3m of overhead power lines?

  Yes

  No

  N/A

• Are all ladders brought onto the site made of non conductive materials? E.g. Fibreglass. (If not - do allow them to be used)

  Yes

  No

  N/A

• Have all switch boards, electrical leads, electrical tools and electrical equipment been inspected for damage and unsuitable wear?

  Yes

  No

  N/A

• Have all electrical tools, leads, portable switch boards etc been tested and tagged as current to use?

  Yes

  No

  N/A

• Have all slings, chains and lifting gear been tagged by a competent authority as fit for service? ( if slings, chains etc are not currently in service. They are to be removed from the site immediately (ordered off the BRC site).

  Yes

  No

  N/A

• Is all guarding to hand tools fitted and in good condition? All items that do not comply are to be immediately tagged OUT OF SERVICE.

  Yes

  No

  N/A

• Are contractors wearing PPE suitable for the task that meets BRC standards?

  Yes

  No

  N/A

• Is the PPE in a good and serviceable condition?

  Yes

  No

  N/A

• If contractors are required to wear fall arrest harnesses, are they current (tagged in service), in good condition free of tears, cuts and marks? (If harness does not meet BRC requirements it is to be tagged OUT OF SERVICE immediately.

  Yes

  No

  N/A

• Are contractors aware of how to report incidents?

  Yes

  No

  N/A

• Are contractors aware thar they are required to participate in workplace investigations into incidents?

  Yes

  No

  N/A

• Do contractors know how to report near misses and identified hazards?

  Yes

  No

  N/A

• Do any contractor staff have any special medical needs?

  Yes

  No

  N/A

• Have contractors provided and installed all relevant Fire Fighting and First Aid equipment relevant to their tasks?

  Yes

  No

  N/A

• Are flash back arresters fitted to all gas bottles used by the contractor?

  Yes

  No

  N/A

• Are whip checks fitted to all pneumatic tools

  Yes

  No

  N/A

• Are flashing lights and reversing alarms fitted to relevant mobile plant?

  Yes

  No

  N/A